Board Meeting 2011-12-08

This board meeting is scheduled for the 8th of December 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Board Meeting 2011-11-10
 * Appoint secretary
 * Action items from last meeting
 * Frank: try to contact RCMRD once more re: MOU
 * mpg: get a google voice phone number for OSGeo
 * Mark: continue email threads on NA chapter formation
 * Jeff: prepare proposal for aiding Beijing LOC (proposal) (discussion)
 * Arnulf: send out summary of meeting to discuss list (due Nov 17th) (done)
 * Jo: form bylaws team
 * mpg: send out motions for formal voting
 * Incubation: GeoMoose and Rasdaman accepted by the incubation committee; looking for volunteers to mentor existing projects (i.e. GeoServer)
 * Incubation: Graduate PostGIS (given that the vote has been concluded in the Incubation Committee see motion at: http://lists.osgeo.org/pipermail/incubator/2011-December/001703.html)
 * Charter Member Election Report
 * Finances update
 * (Motion to) establish a North America Region Chapter OSGeo-NA
 * Discuss how to proceed with FOSS4G 2012 in Beijing. Urgent and important!
 * 2012 Budget Brainstorm
 * please add items

Minutes

 * logistics
 * detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-12-08.log
 * Attending: Frank, mpg, Daniel, Arnulf[left at 9:47], Tim, Jo, Peter, Jeff, Mark [joined 9:40]
 * Absent: (none)
 * Chair: Frank
 * Scribe: mpg


 * [9:00] start, roll call


 * review past minutes
 * all motions passed by email
 * minutes approved (1/Frank, 2/Daniel, all +1)


 * [9:15] review action items
 * Frank passed RCMRD info to Jeff
 * mpg got a phone number: 801-896-7436(801-VXOSGEO), currently all forwarded to info@osgeo.com
 * Jeff's Beijing proposal was prepared
 * seven did summarize the last mtg to the mailling list
 * no action yet on bylaws by Jo


 * [9:18] incubation committee work
 * http://wiki.osgeo.org/wiki/IncCom_Meeting15
 * motion to incubate GeoMoose w/ JodyG as mentor: 1/Frank, 2/Jeff, all +1
 * motion to incubate Rasdaman: 1/Frank, 2/mpg, all +1
 * PostGis not graduated from Incubation, due to provenance issues; defer to next week


 * [9:28] charter members election
 * 21 elected instead of 20 (due to tie)
 * announcements sent out
 * mpg to update database, etc, over the holidays


 * [9:36] finance update
 * https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dDB3VVhGUm5kdmdMZFJBdHUxME5OZnc#gid=0
 * $12K balance at end Nov, plus $65K FOSS4G and $10K Ordanance Survey
 * another $60K from FOSS4G to come
 * Frank still to work on a budget document


 * [9:44] NA chapter
 * http://wiki.osgeo.org/wiki/North_America_Regional#Official_expression_of_interest_to_form_a_North_America_Regional_chapter_of_the_OSGeo_Foundation
 * much discussion
 * motion to approve chapter - MarkL/1, Jo/2...
 * mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf (absent), Peter +0, Tim +0
 * motion failed; concerns centered on organizational structure, concerns about the conference


 * [10:31] foss4g "support person" proposal
 * discussion about aspects of Jeff's proposal
 * motion to pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d
 * mpg/1, pmbatty/2, all +1


 * [11:04] motion to close mtg
 * Frank/1, Mark/2, all +1


 * next meeting: Jan 12th

Assigned Tasks

 * mpg: collect formal motion votes
 * seven: report on this meeting to mailing list
 * Jo: bylaws work
 * IncCom: try to graduate PostGIS at next mtg
 * mpg: update membership DB
 * Frank: budget document

Motions

 * 1) approve last meeting minutes (1/Frank, 2/Daniel, all +1)
 * 2) incubate GeoMoose w/ JodyG as mentor (1/Frank, 2/Jeff, all +1)
 * 3) incubate Rasdaman (1/Frank, 2/mpg, all +1)
 * 4) motion to approve NA chapter - MarkL/1, Jo/2 (mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf 0, Peter +0, Tim +0)
 * 5) motion to  pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d (mpg/1, pmbatty/2, all +1)
 * 6) motion to close meeting (Frank/1, Mark/2, all +1)