Ireland/Symposium2017-Org

Before the Event


 * 1) Order USB keys ( ordered 030517 received 16.05.17  - delivery to dmci)
 * 2) Setup OSGeo live on USB keys
 * 3) Collate all slides for talks and workshops
 * 4) Keep the programme updated google doc page
 * 5) Book hotel
 * 6) Order OSGeo promotional material (received in limerick - 02.05.27 - dmci/limerk)
 * 7) Book flight for Markus
 * 8) Send Markus details regarding keynote - dmci 07.05.17
 * 9) Collect sponsorship
 * 10) Tweet details
 * 11) Email details to contacts
 * 12) Setup online survey for workshop attendance (Peter)
 * 13) Email attendees - request workshop attendance, give wifi code, send on prerequisites for workshops
 * 14) Send email to OpenStreetMap list
 * 15) Get Folders x50 (daniel)

Material to Print --

The following material will be included in the conference pack:
 * 1) Live-USB  x50 (Daniel)
 * 2) List of Delegates x50 (Daniel)
 * 3) Welcome Letter x50 (Peter)
 * 4) Programme/timetable x50 (Peter)
 * 5) OSGeo - Ireland info (Peter)
 * 6) OSGeo flyer x50 (Daniel)
 * 7) GRASS GIS flyer x50 (Daniel)
 * 8) Sponsor Promotional Material (All relevant contact points)

In addition:
 * 1) Name Badges/Lanyards (Daniel)

On Day Roles


 * 1) Setup internal wifi network and shared drive
 * 2) Camera / designate photographer (Peter)
 * 3) Registration desk
 * 4) Set-up conference pack (see above 'Material to Print')
 * 5) Timing for Lightning Talks (hold up card with one minute left etc.)

Notes for Next Time ---


 * 1) Create Twitter account, and standardise hashtag for event
 * 2) Bring extra power adaptors (not an issue in the end, but could have been with lots of laptops)
 * 3) Present for keynote speaker