Board Meeting 2007 02 02

The 24rd board meeting has been tentatively scheduled for the 2nd of February at 16:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.

Communication will use the new Conference Call facilities.

Agenda

 * Appoint meeting secretary
 * Review and approve Twenty Third Board Meeting minutes
 * Consider motion to form New Mexico USA local chapter of OSGeo (letter).
 * Consider motion to form Italian chapter of OSGeo (request & hot discussions).
 * Review financial report.
 * Discuss plans for board elections.
 * Discuss plans for additional charter membership.
 * Discuss plans for corporate bylaws.

Minutes
These are the minutes of the 24th meeting of the OSGeo Board of Directors held February 2nd, 2007, 08h00 PST.


 * Board members present: Frank Warmerdam, Jo Walsh, Markus Neteler, Arnulf Christl, Mark Lucas
 * Others present: Tyler Mitchell,

- - - - - - - - -
 * Appoint meeting secretary
 * Tyler doing up minute notes
 * Review and approve Twenty Third Board Meeting minutes
 * No issues. Frank moves to adopt, Jo seconds, all in favour, passed.
 * Consider motion to form New Mexico USA local chapter of OSGeo (letter).
 * Lots of discussion around purpose of local chapter and that local chapter could provide some of infrastructure needs they mention in their application
 * Discussion of how to proceed with approving local chapters
 * To provide feedback to NM application group, request for them to do the following:
 * advertise on discuss list
 * move application/info to wiki
 * as per http://www.osgeo.org/content/chapters/guidelines.html
 * Motion defer to next meeting
 * Tyler to follow up with NM group to further discuss
 * Board is generally supportive of the idea, just wants to clarify a few points and get the idea out in the open
 * Consider motion to form Italian chapter of OSGeo (request & hot discussions).
 * Discussion included some questions from arnulf, in particular whether this chapter wants to have companies as members and how this relates to OSGeo's official position on corporate members.
 * Markus brings up points of confusion in Italian discussions, as many people are involved and there are many opinions:
 * GFOSS.it is being turned into a legal 'association'
 * In 1-2 weeks there is a GFOSS meeting in Palermo to discuss and start this process for starting a chapter
 * Markus recommends defering decision on local Italian Chapter until after GFOSS changes have settled.
 * Consensus to defer to future meetings
 * Review financial report.
 * General discussion around report, compiled by Tyler
 * Gary not available for discussion or comment, need to finalise the report when he has had a chance to review it
 * Discussion focused on how much detail, i.e. down to bank statement level, to be posting publicly. Deferring to Gary for future discussion.
 * Venka had a correction to report: $1000 donation was sent to GIS-IDEAS 2006 conference not MapAsia
 * Discuss plans for board elections.
 * Question about board election procedures and timing, should they be in bylaws/charter, questions about how other foundation models
 * No specific plan for how to hold the elections, etc has been proposed. Frank is preparing one that can then be debated more broadly.
 * Discussing whether election process and timing should be part of bylaws. No clear answer.
 * TODO: Frank draft up potential processes for elections, etc. of board and charter members
 * TODO: Jo review how these could be handled with bylaws
 * Then open up discussion broadly to membership for guidance
 * Jo notes that FOSS Foundations meeting will discuss these topics
 * Discuss plans for additional charter membership.
 * Discussed above
 * Discuss plans for corporate bylaws.
 * Discussed above
 * New business
 * Arnulfs wonders what we are doing about OSGeo's first birthday
 * TODO: tyler to do up year in review/success story for birthday present to osgeo based on Review OSGeo 2006
 * Jo brought up questions about a Postgresql meeting, and their interest in OSGeo representations. Jo forwarding link to group.
 * Frank brought up question for potentially sponsoring some media to come to FOSS4G event,
 * In particular someone well know like Adena. Including some funding to help.
 * Mark suggests to focus on new or very large media splashes .. what we might not have received otherwise
 * Some discussion about having a foundation-level media sponsor
 * TODO: frank to bring up media funding discussion with viscom
 * OSSIM project is interested in moving to OSGeo infrastructure
 * Discussion of systems help process...
 * Shawn no longer full time for osgeo tasks.. only 10%,
 * Funnel tickets through Trac and assign to SAC
 * SAC has workflow questions/issues to still hammer out
 * Mark makes motion to close meeting, Jo seconds, all were in favour, meeting adjorned 08h55 PST.