Board Meeting 2010-03-04

This board meeting is scheduled for the 4th of March 2010 at 15:00 UTC, on IRC (#osgeo).

Agenda

 * Adopt previous minutes
 * Consider support for Jo Walsh's response to the Ordnance Survey on opening geodata.
 * The incubation committee recommends the geomajas project for incubation with Paul Spencer as mentor. (Frank)
 * Sign support letter (pdf) for Africa chapter hosting a FOSSGIS event (Tyler)
 * Formalise Africa local chapter (http://lists.osgeo.org/pipermail/board/2010-March/003314.html request letter) (Tyler)
 * Vietnam chapter formation meeting update (Jeff)
 * Update from Tyler - follow up questions.
 * Sponsorship (starting our list of potential sponsors) (Tyler)
 * Director updates
 * Officers discussion (deferred)

Minutes
Complete IRC logs are here, start at 6h00 log server time. Meeting was held via voice and had a late start (~15 minutes).

Action Summary

 * 1) MOTION: Chris motioned to adopt previous minutes, Markus seconded, all were in favour.
 * 2) MOTION: Howard motions to adopt and approve Jo's support letter, with caveat that she can make editorial changes as long as they are not substantive changes. Frank seconded, all were in favour.
 * 3) MOTION: Ari motioned to accept recommendation to bring Geomajas into incubation, Chris seconded, all were in favour.
 * 4) MOTION: Chris moved to have Tyler sign Africa event support letter, Frank seconded, all were in favour.
 * 5) TODO: Frank to add updated voting language to charter elections page.
 * 6) MOTION: to close meeting: Markus moved, Howard seconded. All were in favour.

-
 * In attendance: Ari, Frank (chair), Markus, Ravi, Tyler (scribe), Howard
 * 1) Cleaned up bottom portion marked as minutes.  Adopted previous minutes.
 * 2) MOTION: Chris motioned to adopt previous minutes, Markus seconded, all were in favour.
 * 3) Tyler's update - opened for questions
 * 4) I'll just add that I had a great phone meeting with a lawyer/consultant who will help immensely on our charitable status 501c3 application and the questions from the US Gov. I'm happy about that.  Will summarise my talk and send you a copy.  Discussed related costs.
 * 5) Also hunting down accounting assistance.  Need to file US taxes too.
 * 6) Sponsors - I'm collecting a list of potential contacts that you think would be interested in sponsorship. If you have a particular one in mind, please email with your contact and any other information. Especially how you might be pursuing them already. Who else has sponsor ideas?
 * 7) MOTION: Howard motions to adopt and approve Jo's support letter, with caveat that she can make editorial changes as long as they are not substantive changes. Frank seconded, all were in favour.
 * 8) The incubation committee recommends the Geomajas project for incubation with Paul Spencer as mentor.
 * 9) MOTION: Ari motioned to accept recommendation to bring Geomajas into incubation, Chris seconded, all were in favour.
 * 10) Sign support letter ( pdf ) for Africa chapter hosting a FOSSGIS event.
 * 11) MOTION: Chris moved to have Tyler sign Africa event support letter, Frank seconded, all were in favour.
 * 12) Formalise Africa local chapter request letter
 * 13) Further to Frank and Tim's update email.. Some clarity needed for relation to GISSA ( South Africa group ) and how to make more generally Africa.
 * 14) Concern about having one country leading a continental named chapter. Several countries should be involved. Defer until further discussion from Tim and others in Africa. Perhaps a South African chapter may be more applicable until others are involved.
 * 15) DEFERRED: Vietnam chapter formation meeting update - Jeff not available to speak on the topic.
 * 16) Director updates:
 * 17) Howard: new york code sprint went great. Paul and OpenGeo and sponsors did a great job.  Lots of project level collaboration.
 * 18) Other items:
 * 19) Howard asked about plan for board elections.
 * 20) TODO: Frank to add updated voting language to charter elections page.
 * 21) Howard asked about 2010 Budget. Frank working through financial, discussing with Tyler, aiming for a budget soon.
 * 22) Election season - aim for having new board in place by FOSS4G. With charter members elections, then board elections to follow up.
 * 23) MOTION: to close meeting: Markus moved, Howard seconded. All were in favour.