Fourteenth VisCom Meeting

Date and Time
The meeting will be on November 16th, 2006, at 16:00 UTC []] (8am PST) (moved out a week, from Nov 9th)

The meeting will take place on IRC at #osgeo and as a [conference call].

Standing Agenda

 * 1) Assign scribe
 * 2) Roll call
 * 3) review of previous meeting's minutes and tasks
 * 4) New Business (below)
 * 5) Review action items
 * 6) Set next meeting date
 * 7) Adjourn

New Business

 * Event coordination with Autodesk. Discuss changes and future relationship. (Tyler/Nathalie)
 * Promo. materials needed for upcoming event (Tyler)
 * Future event planning list/budget for board

Minutes
Focused on new business items
 * Meeting 16:15 UTC - 17:00 UTC
 * In attendance: Nathalie, Michael, Tyler
 * Tyler acting as scribe

Logo/Branding Update

 * Michael leading...
 * Latest version of logo is here - as basis for future branding/logo work (NOTE: that designer was just playing with tagline in these examples. For most purposes the tagline will not be used)
 * Michael is expecting first set of digital products from Push Design next week.
 * Some interruption due to holiday coming up.

Executive Director Update

 * Tyler provided update on his Viscom-related activities
 * Re: Viscom, he has been focusing on sponsorship and promotion items
 * Michael to have copy edit review of sponsorship page for us this week

Event coordination with Autodesk

 * Tyler led discussiong re: AU event
 * Autodesk is funding/organising our (10x10') booth at the event
 * Tyler to do duty roster for booth - Tuesday night is essential (party/expo), Nathalie to send more names of staff who can help
 * Autodesk pulled together more artwork for booth, will pass by us for review
 * Future events need to organised/funded by OSGeo
 * Nathalie to provide list of OSGeo assets (banner, table drape, pop-up signage, etc) and have them shipped to Michael
 * Discussed event planning needs
 * Tyler to review Lisa's docs. re: what we need to for future shows, i.e. "How to have a local event"
 * Michael to send a copy of his corp. briefing book for our review
 * Nathalie describing some of the items that need to be covered for an event
 * '''Michael to complete draft list of upcoming eventsstill look at upcoming event list
 * Nathalie is also looking at upcoming show lists - mainly interested in speaking opportunities for Autodesk. Looking for input on events where it might be best for Autodesk to have a corp. booth vs donating booth to OSGeo.
 * Nathalie suggested approaching major tradeshow circuits, i.e. O'Reilly, in advance to look for deals, get estimates for deals on planning multi-events discounts, etc.

Promotion Material

 * Tyler describes two upcoming promotional/fundraising events that he will need promo. material for:
 * Potential meeting with Canadian federal gov't groups (Ottawa, Dec '06)
 * Potential meeting with US federal gov't groups (Washington DC, Mar '07)
 * Tyler to start planning for needed promo material