FOSS4G 2012 Meeting 2012-07-03

Present :

From China LOC:
 * Gao Ang
 * Xun Yan

From International Volunteer Group:
 * Cameron Shorter
 * Sanghee Shin
 * Tanner Lin
 * Bo Guo

Date & Time:
 * July 3rd, 2012  7:00 pm - 8:00 pm Beijing Time

Log:
 * http://irclogs.geoapt.com/osgeo/%23osgeo.2012-07-03.log

Minutes:
 * Gao Ang reported current situation of FOSS4G preparation from LOC side.
 * Regarding PCO(Professional Conference Organizer) contract, LOC failed to sign a PCO contract with 3S News, a PCO company, last week. And LOC tried to find another PCO, but only to fail.
 * Currently LOC is not optimistic about the hosting FOSS4G 2012 successfully due to lacking of experiences and staffs.
 * Only 3 part time local volunteers are available in LOC now. However they don't have enough time to handle all the conference issues.
 * LOC started to look over all the options including canceling.
 * Cameron suggested a financial assessment or simulation for continuing and canceling conference.
 * LOC & International volunteer group looked over the possibility of hosting FOSS4G 2012 as local event.
 * According to Gao Ang, if LOC could not find PCO or hire full time organizer, LOC would like to cancel conference rather than make it a local event.
 * Cameron stated LOC should make decision soon whatever that may be.
 * Gao Ang will gather opinions from LOC members and then will report LOC's final decision on FOSS4G to OSGeo Board by this weekend.

Pending Issues:
 * LOC's final decision on FOSS4G 2012 including canceling, continuing and downgrading to local event.