Board Meeting 2014-04-10

This board meeting is scheduled for the 10th of April 2014 at 20.00UTC through IRC and follow up voting by email.

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2014-03-06
 * Confirm approval of OSGeo Budget 2014
 * Update on FOSS4G 2015 RFP
 * Incubation Committee IncCom_Report24 report
 * Thoughts on Annual General Meeting 2014
 * FOSS4G North America / EclipseCon / LocationTech Tech Summit 2015 (e-mail Andrew Ross)
 * FOSS4G Manifesto FOSS4G_Manifesto
 * Discussing how to prevent last week's server issues (backups, nodes at OSGeo-ICA labs, ?)
 * add your items here
 * Select next meeting timeslot

Minutes

 * Attending: Anne, Bart, Daniel, Jachym, Jeff, Jorge, Gerald
 * Presiding: Jeff
 * Scribing: Bart

Motions (to be confirmed by email)

 * MOTION: Approve Board Meeting 2014-03-06 minutes:
 * 4 times +1, 3 times +0 because absent (Daniel, Jorge, Gerald)

Full, raw minutes notes
IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-04-10.log


 * FOSS4G North America / EclipseCon / LocationTech Tech Summit 2015 (Andrew Ross)
 * Positive supportive feedback from the board on the idea
 * Some concerns have been raised to members of the board, Andrew asks people to speak up publicly so concerns can be addressed
 * Three conferences at the same time and same venue, common keynotes, common exhibition hall (main reason is less organising work)
 * Registration: one price for all, people can pick talks
 * Setting up LOC but a lot will be done by Eclipse Foundation's conference manager and her team
 * Multiple conference web sites to help with branding
 * Happy to share proceedings
 * Confirm approval of OSGeo Budget 2014
 * Budget was approved and voted on last time
 * Daniel as treasurer will make some changes later on
 * Jeff will add a note saying: "it's been approved but another review can be expected"
 * Thoughts on Annual General Meeting 2014
 * Agreement on having more visibility for the AGM, e.g. by having a 1 hour slot before lunch
 * Make sure we promote the event and say it's open to all to participate
 * Portland LOC can probably accommodate our request
 * Update on FOSS4G 2015 RFP
 * Korea has moved on to stage 2, proposal is due 28th of April
 * Incubation Committee IncCom_Report24 report
 * Make sure we get back to istSOS (just done by Jody)
 * FOSS4G Manifesto
 * Should convey the spirit of FOSS4G events
 * Unclear if there should be regional distinctions
 * Ask community for feedback on: http://wiki.osgeo.org/wiki/FOSS4G_Manifesto
 * Recent infrastructure issues
 * Make sure SAC has the resources it needs to handle this, SAC seems on it
 * Make sure we prevent this kind of breakage in the future
 * Next meeting agreed to be on '''May 15th' same time slot