Board Meeting 2014-08-14

This board meeting is scheduled for the 14th of August 2014 at 20.00UTC through IRC and follow up voting by email.

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2014-07-17
 * Elections update
 * Updates on Portland
 * Annual General Meeting
 * Board meeting
 * Treasurer role vs Daniel's term as director ending (see http://lists.osgeo.org/pipermail/board/2014-August/011972.html)
 * Revise "Positive Attributes" to include something about protecting against hostile takeover attempts
 * Phrasing attempt: "Be aware of and protect against any hostile takeover attempts of OSGeo or OSGeo resources, including an awareness of this potential threat whenever changing the organizational structure, especially the charter member and board election processes"* *We believe this threat to be incredibly low or non-existent but err on the side of caution.
 * GeoServer would like to switch copyright owner from OpenPlans to OSGeo: https://github.com/geoserver/geoserver/wiki/GSIP-118 (Q: what do we need to do? A: This is FYI so paperwork from OpenPlans is not a surprise)
 * This would also include GeoWebCache which is not presently an OSGeo project itself but is a significant component of GeoServer.
 * Discuss Suggested text for "Expectations for Board Membership", http://lists.osgeo.org/pipermail/board/2014-August/011958.html
 * add your items here
 * Select next meeting timeslot

Minutes

 * Attending: Jeff, Jorge, Cameron, Jachym, Daniel (from 20:16 to 20:27), Frank (from 20:33)
 * Also: Jody Garnet, Mike Smith, nhv?, Kevin Smith
 * Presiding: Jeff
 * Scribing: Jorge

Assigned Tasks

 * Jorge: send a mail to discuss on spreading the word about the booth
 * Already done by Jeff
 * Cameron: include feedback on the expectations for board membership
 * Already working on it

Motions (to be confirmed by email)
See email thread on the board list.

Full, raw minutes notes
IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-08-14.log


 * 20:01 Meeting Starts
 * 20:05 Approved Board_Meeting 2014-07-17 minutes
 * 20:05 Elections update
 * Nominations are coming at good pace
 * Someone needs to nominate Jeff (Markus)
 * Anne and Dirk to confirm
 * 20:09 Updates on Portland (1st part)
 * +600 attendants registered
 * Jachym notes that OSGeo needs to fix something (note from scribe: relation with the LOC?)
 * Not sure if 600 attendants will give a surplus
 * Daniel comes in, low battery and power outage so not much time to discuss, moving quickly to next item
 * Late note by Eli Adam at 21:29, FOSS4G finances are looking fine
 * 20:17 Treasurer role vs Daniel's term as director ending
 * Daniel asks if he can still be treasurer after his term as member of the board
 * General consensus on this
 * Daniel agrees on continuing helping the new treasurer
 * Motion by Daniel to confirm Daniel as treasurer after his term as board member: +1 all 5
 * 20:26 Updates on Portland (2nd part)
 * Daniel leaves (20:27)
 * Jeff comments about the OSGeo booth, and lack of volunteers so far
 * A call on lists should be done
 * 20:30 Revise "Positive Attributes" to include something about protecting against hostile takeover attempts"
 * That topic comes from an issue on another foundation noted by Jeff on board list
 * FrankW comes in (20:33)
 * Cameron will add this responsibility on a proper place on the wiki
 * 20:36 GeoServer would like to switch copyright owner from OpenPlans to OSGeo
 * The GeoServer team has agreed on moving all the copyright of GeoServer code base from OpenPlans to OSGeo
 * They know how to proceed so not much to do on the board side at this moment
 * Jody introduces Kevin Smith as lead developer of GeoWebCache, a significant part of the GeoServer product
 * GWC as a free software project is not as organized as GeoServer (no PSC, contribution agreement, etc)
 * Motion by Cameron: Board to acknowledge and accept proposal to accept GeoServer and GeoWebCache copyright: +1 all 5
 * OpenPlans will donate all their code on GWC but there are other copyright holders
 * Discussion around placing GWC as an OSGeo Labs project
 * Discussion around doing a code review to identify copyright holders apart from OpenPlans
 * 20:51 Discuss Suggested text for "Expectations for Board Membership
 * Cameron has integrated the text into the wiki at the Boards of Directors page
 * Cameron will add feedback over the next days
 * Discussion about how much time per week a member of the board spends on that role
 * 21:01 Next meeting
 * It's planned for September 13rd, face2face in Portland, room booked in the morning on the code sprint day
 * 21:08 Meeting ends