Conference Committee 2010 Bid Questions

'This page is here for historical reasons only. Barcelona has been selected as conference venue for FOSS4G 2010.'

The OSGeo Conference Committee would like the following information from the proposed 2010 local committees by the next IRC meeting. A representative from each of the proposed committees should be in attendance for the meeting. Responses can also be sent to the conference_dev mailing list.

Barcelona, Spain

 * 1) Local capabilities
 * 2) * Propose more local committee members in order to improve representation
 * 3) * Specify which local committee members exist on site (in Barcelona)
 * 4) Budget
 * 5) * re: Publication and Web: Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 6) * How are you going to achieve your proposed sponsorship number?
 * 7) ** List the organizations that will help achieve that number
 * 8) * Verify that the proposed cost for Wireless Internet is correct? (it appears to be very low for that number of attendees)
 * 9) * Does your existing AudioVisual budget account for extra demands of a plenary session? (such as stage setup, big screens, large projections, back draping etc.) If not please specify.
 * 10) Venue
 * 11) * Describe workshop venue and computer facilities
 * 12) * Describe Internet connection plan for workshop and conference attendees
 * 13) Program
 * 14) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 15) Selected Date
 * 16) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 17) Marketing
 * 18) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 19) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 20) Accommodation
 * 21) * Provide sample pricing. What are the prices in EUR of hotels near the venue, that you will be recommending to attendees?

Response

 * Addendum

Beijing, China

 * 1) Local capabilities
 * 2) * Provide more background on all committee members
 * 3) Budget
 * 4) * Can we assume that all of the numbers in the submitted budget are accurate for the China market?
 * 5) * How are you going to achieve your proposed sponsorship number?
 * 6) ** List the organizations that will help achieve that number
 * 7) Venue
 * 8) * Describe workshop venue and computer facilities
 * 9) * Describe Internet connection plan for workshop and conference attendees
 * 10) * Provide room details (what does the venue offer for rooms?)
 * 11) Program
 * 12) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 13) Selected Date
 * 14) * The 'presentation blueprint' table lists the conference date as 21-Sept to 26-Sept, is this the date that you have selected?
 * 15) ** Give reasoning for selecting weekend dates (on a Saturday and Sunday)
 * 16) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 17) Marketing
 * 18) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 19) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 20) * Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 21) Transportation
 * 22) * Include details on transportation (such as getting to Olympic City, airport, and main city)

Response

 * Addendum

Denver, United States

 * 1) Budget
 * 2) * Provide budget estimates for an attendance of 600 (or describe how you would scale your estimates down for a lower attendance)
 * 3) * Explain the reasoning for a low workshop cost
 * 4) Venue
 * 5) * Describe Internet connection plan for workshop and conference attendees
 * 6) * Describe workshop venue and computer facilities
 * 7) Marketing
 * 8) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 9) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 10) * Would you be prepared to use the existing OCS package to manage the website and conference files?

Response

 * Addendum

Utrecht, Netherlands

 * 1) Budget
 * 2) * Explain difference between 'introductory' vs 'technical' workshops and why they are priced differently
 * 3) * Provide a more detailed budget
 * 4) Venue
 * 5) * Is TU Delft a venue location?
 * 6) * Explain the Internet connection plan for workshops
 * 7) * Explain the plan for workshop PCs
 * 8) Program
 * 9) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 10) Selected Date
 * 11) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 12) Marketing
 * 13) * Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 14) Accommodations
 * 15) * Provide examples and pricing
 * 16) Transportation
 * 17) * Explain transportation plans from different venues (e.g. main venue to code sprint location)

Response

 * Addendum