Board Meeting 2010-04-08

This board meeting is scheduled for the 8th of April 2010 at 15:00 UTC, on IRC (#osgeo). Was postponed from April 1st

Agenda

 * Adopt previous minutes
 * Officers discussion
 * OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
 * Formation of Vietnam OSGeo Local Chapter
 * Formation of California chapter - see email and its attachment
 * The Sénégal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
 * Director updates
 * http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland (Arnulf)
 * Thoughts on funding and payment for "OSGeo ambassador" activities (Arnulf)
 * OSGeo co-organizes an Open Source mashup/workshop prior to the INSPIRE conference in Krakow/Cracow in June (Arnulf)
 * Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
 * Update from Tyler - follow up questions.
 * Sponsorship: Arnulf reports from experience with FOSS4G 2010 preparation. Discussion how to combine and reuse the FOSS4G efforts with general OSGeo
 * Discuss role of events in OSGeo. FOSS4G is now our primary fundraiser (higher return than highest sponsor). Can/should we do more events and focus on them for fundraising? FOSS4G is an OSGeo brand that makes revenue.
 * Funding et Sponsorship Committee reloaded

Minutes
Complete IRC logs are here, start at 7h00 log server time. Meeting held on Skype voice, all minutes transcribed to IRC.

Action Summary

 * MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter - all were in favour
 * MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
 * MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
 * MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
 * TODO: Tyler to distribute sponsorship packages to all directors

Detailed Minutes
07:08:26 BOARD MEETING starts
 * Attending: Ravi, Geoff, Jeff, Frank, Arnulf, Chris, Markus, Ari
 * Regrets: Howard


 * Frank moves to adopt previous minutes, Arnulf seconded, all were in favour
 * Officers discussion - defer to list for communication
 * Map World Forum: OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
 * discussion about what an 'institutional partner' is and availability
 * Arnulf to forward info to marketing committee
 * Formation of Vietnam OSGeo Local Chapter
 * MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter, all were in favour
 * Formation of California chapter - see email and its attachment...
 * MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
 * Senegal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
 * MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
 * Director updates
 * http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland ( Arnulf ) 2nd Conference GEODESY AND GEOINFORMATION SCIENCE - NEW TRENDS AND PERSPECTIVES ( at www.gislab.up.wroc.pl )
 * Thoughts on funding and payment for "OSGeo ambassador" activities ( Arnulf )
 * Question of marketing committee thoughts on approach
 * question of whether it's "marketing" or "board" activity/concept
 * discusison of making it a general programme for anyone, not just directors or committees
 * discussing making supporting local chapters a priority for the board
 * Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
 * two topics: specific request, and future policy for this type of request/activity
 * MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
 * Tyler gave various updates
 * TODO: Tyler to distribute sponsorship packages to all directors
 * Arnulf updated on FOSS4G potential sponsor list he and Lorenzo compiled, possibility to extend to use with board/sponsorship committee
 * general discussion about potential sponsors for osgeo
 * CRM requirements to keep track of who has contacted who
 * discussed role of board in fundraising
 * Arnulf, Frank motioned to close the meeting, all were in favour
 * Next meeting - May 6th

08:07:52 Meeting closed