Board Meeting 2008 02 08

This board meeting has been scheduled for the 8th of February 2008 at 16:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.

Communication will use the new Conference Call facilities.

Agenda

 * Appoint meeting secretary,
 * Review and approve Thirty Second Board Meeting minutes.
 * Approve graduation of GDAL from Incubation with Frank Warmerdam as board liason (GDAL Incubation Progress).
 * Approve graduation of GRASS from Incubation with Markus Neteler as board liason (GRASS Incubation Status).
 * Approve graduation of FDO from Incubation with Greg Boone as board liason (FDO Incubation Status).
 * Approve selection of the Australian Bid for FOSS4G 2009 as recommended by the conference committee.
 * Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
 * FOSS4G 2008 contracting and budget status review.
 * Review SPD Prioritization proposal for highlighting sponsors and contributors.
 * Update from Tyler

Minutes

 * IRC log of meeting available here starting at server time 07h01
 * Appointed Tyler as meeting secretary
 * Present: Bob, Markus, Tyler, Frank, Jeroen, Jo, Dave, Chris
 * Review and approve Thirty Second Board Meeting minutes.
 * Frank moved to accept, Bob seconded, all were in favour, carried
 * MOTION: Approve graduation of GDAL from Incubation with Frank Warmerdam as board liason (GDAL Incubation Progress).
 * Frank moved to accept, Markus seconded, all were in favour, carried
 * NOTE: GDAL is now a Graduated Project
 * MOTION: Approve graduation of GRASS from Incubation with Markus Neteler as board liason (GRASS Incubation Status).
 * Frank moved to accept, Jeroen seconded, all were in favour, carried
 * NOTE: GRASS GIS is now a Graduated Project
 * MOTION: Approve graduation of FDO from Incubation with Greg Boone as board liason (FDO Incubation Status).
 * Jo moved to accept, Frank seconded, all were in favour, carried
 * NOTE: FDO is now a Graduated Project
 * MOTION: Approve selection of the Australian Bid for FOSS4G 2009 as recommended by the conference committee.
 * Referred to online bid
 * Discussed generally about FOSS4G and the bidding in general.
 * Frank moved to accept the bid, Jo seconded, all were in favour, carried
 * NOTE: Sydney, Australia, bid approved to host FOSS4G 2009
 * Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
 * Some feedback was given on an external mailing list from other foundations about this topic and Frank summarised some of the discussion in an email to the board list on Feb 7th, 2008
 * Discussed the roll of local chapter chairs being "VP"s or rolling them into a "Chapter Liaison" position instead... as they are often arms-length from the org. and, internally, they have the flexibility to name themselves within their local chapter's structure accordingly.
 * MOTION: PSC and committee chairs remain as VP, and all local chapter chairs become officially "Chapter Liaisons"
 * Frank made the motion, Jeroen seconded, all were in favour, carried
 * FOSS4G 2008 contracting and budget status review.
 * Update from Paul outstanding, will roll discussion into next Finance meeting
 * Review SPD Prioritization proposal for highlighting sponsors and contributors.
 * Frank introduced a proposal to add a new column to the SPD tables, for highlighting sponsors and contributors. There would be some responsibility for software PSCs to identify contributors.
 * Current list of technologies in SPD list includes projects outside of OSGeo. OSGeo PSC's would be given the ability to add their own contributor recognition, the external projects would not.
 * MOTION: Authorize Webcom to proceed with SPD modification as defined.
 * Frank made the motion, Chris seconded, all were in favour, carried
 * Update from Tyler
 * Discussed various updates from the past couple weeks. 501c3 application underway, all information requested has been provided, waiting to hear back from contractor managing the process.
 * Sponsorship - Tyler to provide news items and announce postings when we have new sponsors or renewals.
 * Other Business
 * Frank noted work on the OSGeo for Windows distribution project
 * Jeroen discussed having potential accounting staff help for managing finances, if needed to free up time
 * TODO: Tyler to provide general breakdown of kinds activities and % of time over past year.. as a general overview for board
 * Frank moved to close meeting, Jeroen seconded, carried. Meeting adjorned after about one hour.