Foss4gBE - Preparation : second Face2Face meeting

Present

 * Roel
 * Simon
 * Gael

Next Preparation meeting:
o  23 September 18.30 at Dolle Mol o  7 October 18.30 at Dolle Mol o  21 October 18.30 at Dolle Mol

Postpose end time for call of paper
=> Sunday 22 September. ·        Action: o  Johan adapt the date on website o  Oliver send a Twitt o  Roel send a message on the mailing list. o  Simon propose to create an account LinkedIn => FOSS4GBE o  Facebook  :Tommy send an email and Simon provides support to revitalize this account o  All: everyone call his personal contacts; we are looking for 3 to 6 paper. ·        Dead line for this action => 10/09

Keynote speaker
·        Action: o  Gael contact officially them and send annoucement on mailling list after they agree o  Johan post on website ·       Dead line for this action => 11/09

Eventbrite registration
create a new event. Make attention on: -         Check date -         Place -         GDPR consent for sharing with sponsors and mailing list OSGEO -         Adapt LOGO ·        Action: => Marc o  After Eventbrite is ok send announcement of the opening of the registration on Eventbrite mailing list. (Marc) o  Johan adapt the website o  Oliver send a Twitt o  Roel send a message on the mailing list. o  Simon on LinkedIn & Facebook ·        Dead line for this action => 16/09

Contact Brussels Environment
For a good collaboration with BE ·        Action: => Johan if you still work next other Moritz or Mathieu?

o   Confirmation availability of the room   (check Aqua + Terra?) o  following the new configuration of the atrium need to check: § implementation for sponsor (7 desk) § implementation for catering § check parking § wall for the map o  Schedule o  Wifi code for the event o  Asking Laptop o  Recording? o  Printing (map & booklet) ? o  Cloakroom? o  Check beamer quality especially in small room... ·        Dead line for this action => 20/09

5. Contact catering
Asking an offer base on last year 2 coffee break 10 h + 15h + Coffee & water & juice at lunch break AND negotiate for 200 sandwich cut in half ·        Action => Tommy ·        Dead line: Contract conclude for end of September

6. Call for maps
·        Action => Roel o  + social media

·        Dead line for this action => 13 /09