Board Meeting 2019-12-30

This board meeting is scheduled Monday 30 December 2019 at 14:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items

 * 1) roll call
 * 2) * appoint meeting chair, meeting scribe/secretary
 * 3) Review and approve past minutes
 * 4) * Board Meeting 2019-12-09
 * 5) Onboarding
 * 6) Appoint new OSGeo Officers.
 * 7) Approve seed funds for FOSS4G 2021
 * 8) Review actions list.
 * 9) Question about the UNIGIS MoU https://wiki.osgeo.org/wiki/MOU_UNIGIS
 * 10) Add more agenda items here...

Minutes

 * Presiding: Angelos
 * Scribing: All, Astrid transfers the protocol to the wiki
 * Attending: Mike, Astrid, Angelos, Till, Victoria, Helena, Codrina

Review and approve past minutes Board Meeting 2019-12-09
MOT1: Approve meeting notes: 2019-12-09 https://wiki.osgeo.org/wiki/Board_Meeting_2019-12-09


 * Angelos: Motion started +1
 * Mike: Seconded +1
 * Codrina: +1
 * Astrid: +1
 * Till: +1
 * Victoria: +1
 * Helena: +1
 * Vicky: +1


 * Motion passed during the meeting
 * Motion on Loomio https://www.loomio.org/d/uwKCv1d6/approve-meeting-minutes-for-2019-12-09

Discussion about Loomio

 * Loomio is asking for a fee this year: 10 $ per year for entire group
 * Alternatively we could install it on our own infrastructure
 * Who is the owner of the loomio account? At the moment everybody of the board is registered. We have to find out whether there is an owner.
 * After Discussion everyone would like to continue to work on loomio on the public version.
 * ACTION: Michael - upgrade loomio account. (DONE by Michael. 10 $ per year for community members): Action Done (https://git.osgeo.org/gitea/osgeo/todo/issues/59)

Onboarding

 * https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
 * See also https://wiki.osgeo.org/wiki/Board_of_Directors

Discussion about Face to Face meetings

 * budget discussion will be done via video meeting, no f2f meeting needed
 * we could meet at FOSS4G or in Athens at the Community Sprint
 * decision is postponed for the time being, as not everybody will be in Calgary for sure

Bylaws
ACTION ALL BOARD MEMBERS please read the byLaws https://www.osgeo.org/about/bylaws/

Appointing new Roles
https://wiki.osgeo.org/wiki/Board_of_Directors

Background Information about the different roles https://www.osgeo.org/about/board/

MOT2: Appoint new OSGeo Officers

Board Members:
 * Treasurer: Mike
 * Secretary: Astrid
 * Vice-President: Vicky
 * Vice-President: Helena
 * Vice-President: Victoria
 * Vice-President: Codrina
 * President: Angelos
 * Chair: Till


 * Motion needs 100 % voting and passed on Loomio https://www.loomio.org/d/wf2IraCe/appoint-new-osgeo-officers
 * Motion passed on Loomio

Seed funds for FOSS4G 2021

 * https://lists.osgeo.org/pipermail/board/2019-December/012488.html
 * ACTION Till talk to the Argentinian Team about the seed funding and the procedure of return of seed money and surplus (https://git.osgeo.org/gitea/osgeo/todo/issues/60)

MOT3: Approve seed funding for Argentina 2021 with negotiated % profit returned to OSGeo
 * Angelos: +1
 * Mike: +1
 * Till: +1
 * Astrid: +1
 * Vicky: +1
 * Helena: +1
 * Victoria: +1
 * Codrina: +1


 * Motion passed during the meeting
 * Motion on Loomio https://www.loomio.org/d/ne1vYE8S/seed-funds-for-foss4g-2021-

Action on Actions

 * ACTION: Angelos to add previous actions on the gitea todo (Done)
 * https://git.osgeo.org/gitea/osgeo/todo/issues/

Budget Meeting

 * Budget meeting 13. January 15 UTC (2 hours Video Meeting) - Board Meeting 2020-01-13
 * Angelos will send a reminder to the projects (https://git.osgeo.org/gitea/osgeo/todo/issues/55)

Next regular meeting
Next regular Meeting 27. January 16 UTC
 * Board Meeting 2020-01-27

IRC Log

 * http://irclogs.geoapt.com/osgeo/%23osgeo.2019-12-30.log