Board Meeting 2018-02-01

This board meeting is scheduled for 1 Feb 2018 (first Thursday of each month) at through IRC and follow up voting on Loomio.

Current items

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Approve previous meeting minutes
 * Approve previous F2V meeting minutes
 * Approve previous F2V meeting minutes
 * Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
 * Motion to meet at 15 UTC instead of 14 UTC (discussed at the end of last meeting with some members)
 * FOSS4G vision by Board (video streaming, etc)
 * (done) Renew mandate for GSoC 2018 admin team (thread).
 * Review/revise sponsors program for 2018
 * Review action items from previous meeting
 * Confirm/update process for projects to get signing certificate(s) through SAC (GRASS needs one for MacOSX), see 2015 motion
 * Project reviews (gvSIG)
 * Discuss alternative to dropbox
 * Relationship with AGU & possible MoU (thread)
 * Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
 * Coordination and planning Face to Face Meeting Bonn 2018
 * Update on Video Committee
 * https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate

Appoint meeting chair, meeting scribe/secretary

 * Attending: Jody, Angelos, Maria A., Astrid, Vasile, Jeff, Helena
 * Guests: Mario, Strk, Vicky, Madi
 * Presiding: Jody
 * Scribing: Astrid

Actions

 * ACTION: Approve meeting minutes and vote on loomio [DONE]
 * Approve previous meeting minutes
 * Approve previous F2V meeting minutes
 * Approve previous F2V meeting minutes
 * ACTION Astrid please create a motion on loomio: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
 * [DONE] https://www.loomio.org/p/CqxuP2Uf/change-monthly-irc-meeting-timeslot
 * [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
 * Sponsoring
 * [ACTION] UN Committee Maria B voluteers
 * [ACTION] FOSS4G - no sponsorship packages avaialble on the website
 * [ACTION] Conference Committee - for travel grant program
 * [ACTION] Jody will communicate via email, plan is to encourage committees
 * [Action] Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
 * [Action] See GvSIG
 * Discuss alternative to dropbox via email
 * [ACTION] GEOS ask temporary sysadmin (Martin Spott) to figure out why services are so slow
 * [ACTION] Relationship AGU: Jeff will send the MoU for review to the board
 * Apply for Budget for Member meeting: no budget yet [ACTION] Astrid will write a mail to discuss the budget

Motions
MOT1: Approve board meeting minutes 2017-12-07.
 * Motion by Angelos
 * Seconded by Vasilis
 * Approve: Maria A.
 * Abstain:
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
 * [ACTION] please review and vote and have a look at action items and take action items to email.
 * Approve previous meeting minutes
 * Approve previous F2V meeting minutes
 * Approve previous F2V meeting minutes

MOT: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
 * Astrid will take this motion to loomio for electronic voting

MOT2: Motion to approve the request Madi: GSoC team provide the funding (500USD) for another event
 * Motion by Angelos
 * Seconded by Astrid
 * Approve: Maria, Helena, Astrid, Angelos, Jody
 * Abstain: Jeff as GSC Admin
 * Block: -
 * Moved to Loomio: not needed

MOT3: next meeting March 1st
 * Motion by Jody
 * Seconded by Astrid
 * Approve: Maria, Helena, Astrid, Angelos, Jody
 * Abstain: Jeff as GSC Admin
 * Block: -
 * Moved to Loomio: not needed

FOSS4G vision by Board

 * (video streaming, etc)

TIB as Partner

 * Wourl be great to add TIB as OSGeo Partner, new page on new Webside
 * [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn

Renew mandate for GSoC 2018 admin team

 * (done) Renew mandate for GSoC 2018 admin team (thread).

Review/revise sponsors program for 2018
Reach out to:
 * Status: sponsorship 2018 is live, news posts can be made
 * https://www.osgeo.org/about/how-to-become-a-sponsor/
 * https://www.osgeo.org/sponsors/
 * [ACTION] UN Committee Maria voluteers
 * [ACTION] FOSS4G - no sponsorship packages avaialble on the website
 * [ACTION] Conference Committee - for travel grant program
 * [ACTION] Jody will communicate via email, plan is to encourage committees

Review action items from previous meeting

 * bank account will be done in Bonn, Angelos and Michael are still in discussion, Astrid can help
 * [DONE] Astrid: blogpost / news_item announcing new executive officers
 * All book travel/accommodation for f2f meeting and send details to treasurer for reimbursement.
 * Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.

Confirm/update process for projects to get signing certificate(s) through SAC

 * (GRASS needs one for MacOSX), see 2015 motion
 * SAC will "authorize" GRASS team to contact treasurer@osgeo.org who has credentials.
 * Michael has the credentials

Project reviews GvSIG

 * presented by Mario Carrera (mcarrera) new Chair
 * GvSIG Report 2017 https://wiki.osgeo.org/wiki/GvSIG_Report_2017
 * release plan: 2.4 final version this month, and the 2.5 one after September
 * [ACTION] please update the osgeo branding http://www.gvsig.com (has the old logo)
 * [ACTION] And can the gvSig Assoication add their remaining projects to the OSGeo website (see list here https://www.osgeo.org/partners/gvsig-association/ )
 * GvSIG had the TSC mailing list in Joinup but they deleted the mailing lists from there without informing us (including developers mailing list)
 * [ACTION] apply for mailing lists at OSGeo - Mario will open a ticket
 * sponsorship of gvSig association "donate" button http://www.gvsig.com/en/web/guest/contribution. Notice from Jody: If you do set up a larger sponsorship program, or if sponsors can support gvSig events. Please let them know about being cross listed on the osgeo sponsors website.

Discuss alternative to dropbox

 * discussion is moved to email
 * [ACTION] find alternative

Project reviews GEOS

 * report nby strk
 * not much to say, development is slow, some contributions go some new come (cvvergara)
 * still lack a logo but hadn't found the time to organize students to help with that https://www.osgeo.org/projects/geos/
 * still track JTS
 * experiment of managing code under Gitea so far didn't raise any major issue
 * trac/gitea/git interaction is smooth (except for annoyingly slow services) - help of OSGeo could be: making the infrastructure faster
 * there are no PSC meetings - instead: if anything major needs to be decided a motion is started ont hthe mailing list
 * geos-devel is active
 * team is in the process of upgrading the code to more modern c++
 * [ACTION] ask temporary sysadmin (Martin Spott) to figure out why services are so slow

10. GSOC renew mandiate
[16:07] grant to one student. Meanwhile the other student withdrew his submission. [16:07] After that, also the student that had been assigned the grant had to [16:07] withdraw the submission for personal reason. Eventually the grant was not [16:07] assigned. I assume we can consider this amount (500USD) to sum up to the 3k [16:07] Bye! [16:07] budget that we have been assigned, and assign the grant to another GSoC [16:07] --> tomkralidis (~tomkralid@osgeo/member/tomkralidis) hat diesen Kanal betreten. [16:07] student when the request comes for another event? [16:07]  kalxas: you have the floor
 * I just wanted to follow up on this and inform you about the outcome. For FOSDEM 2018, 2 students applied to the grant. The conveners assigned the

Relationship with AGU & possible MoU

 * thread)
 * Peter Löwe and Jeff wrote along introduction to AGU team before christmas 2017 and they responded in january 2018
 * Peter Löwe and Jeff are now working on the MoU draft
 * [ACTION] Jeff will send the MoU for review to the board

F2F Meeting Bonn

 * Coordination and planning Face to Face Meeting Bonn 2018
 * Astrid can open the doors on Saturday 13:00 UTC or 14:00 UTC

Member meeting

 * Meeting is planned for Bonn Monday 19.3. in basecamp
 * https://wiki.osgeo.org/wiki/Member_Meeting_Bonn_2018
 * no budget yet [ACTION] Astrid will write a mail to discuss the budget
 * Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)

Topics not discussed during the meeting

 * Update on Video Committee
 * https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate

IRC Log

 * http://irclogs.geoapt.com/osgeo/%23osgeo.2018-02-01.log