Board Meeting 2010-01-07

This board meeting is scheduled for the 7th of January 2010 at 15:00 UTC at 15:00 UTC, on IRC (#osgeo).

Agenda

 * Appoint meeting secretary
 * Approve minutes for Board Meeting 2009-12-03
 * FOSS4G Budget status (for next meeting?)
 * Proposed Board Election Procedure
 * OSGeo 2010 Budget?
 * Update from Tyler
 * New regular topics:
 * Update from each director
 * Committee reports

Attendees
Directors:
 * Howard Butler
 * Arnulf Christl
 * Ravi Kumar
 * Jeff McKenna
 * Christopher Schmidt
 * Frank Warmerdam (Chair)
 * Geoff Zeiss

Staff:
 * Tyler Mitchell

Action Summary

 * 1) MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
 * 2) TODO: Frank to make motion to accept changes to board and charter member election processs
 * 3) TODO: Arnulf to put together plan for fundraising, Tyler to help
 * 4) MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
 * 5) TODO: Frank to draft minimal budget for approval at next meeting
 * 6) TODO: Tyler to contact IRS re: status
 * 7) TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
 * 8) TODO: Directors to share their goals for 2010
 * 9) TODO: Arnulf to summarise issues/questions about goals to Board list
 * 10) TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
 * 11) TODO: Chris to set up voice call system
 * 12) TODO: Tyler to distribute skypeout credits to directors as needed
 * 13) Next regular meeting: Feb 4th - NOTE: one hour later than usual.

Remainders from previous meeting:
 * 1) TODO: Tyler to look at how we can vote virtually via IRC instead of requiring voice.
 * 2) TODO: Ari to follow up with EuroGI about associated organisation options.
 * 3) TODO: Arnulf to follow up on idea of presenting comments on topics like FFI is for EU interoperability.

Detailed Minutes

 * Meeting took place in IRC, see IRC server logs for detailed transcription, starting at server time 06h00


 * Attending Frank, Chris, Howard, Ravi, Arnulf, Geoff, Jeff, Tyler
 * Tyler acting as scribe
 * Approve past minutes: http://wiki.osgeo.org/wiki/Board_Meeting_2009-12-03
 * MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
 * Reviewed past action items, not much progress due to holidays, carry over Action Summary TODOs to current minutes
 * FOSS4G 2010 Budget update
 * FOSS4G 2010 budget suggestions completed, some communication challenges with LOC
 * Final budget pending end of month, in time for voting in next board meeting
 * Proposed Board Election Procedure
 * Only three small changes: http://wiki.osgeo.org/index.php?title=Proposed_Board_Election_Procedure&diff=44125&oldid=44122
 * Apply same changes to charter member election process
 * TODO: Frank to make motion to accept changes to board and charter member election processs
 * OSGeo 2010 budget, see email discussion
 * Discussion of potential to raise more funding, vs scaling back or maintaining status quo
 * TODO: Arnulf to put together plan for fundraising, Tyler to help
 * MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
 * Presentations are helping raise sponsors
 * FOSS4G has been a successful fundraiser
 * US Government spending on open source and geospatial seen as potential growth area in future, potential funding possibly, Geoff linked to an article
 * TODO: Frank to draft minimal budget for approval at next meeting
 * Server expenditures seen as high priority
 * Update from Tyler
 * Discussed 501c3 status
 * TODO: Tyler to contact IRS re: status
 * TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
 * Directors and committee reports
 * Arnulf would like directors and committees to give brief reports each month
 * Discussion about commitment to grow OSGeo
 * TODO: Directors to share their goals for 2010
 * TODO: Arnulf to summarise issues/questions about goals to Board list
 * Next meeting: Special fundraising voice call TIME LINK
 * TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
 * TODO: Chris to set up voice call system
 * TODO: Tyler to distribute skypeout credits to directors as needed
 * Next regular meeting: Feb 4th - NOTE: one hour later than usual.