Foundation Management Tasks

This page lists tasks with different priority that need to be done by the Foundation.

= Business Administration =

Secretary

 * Keep official records of org.

Financial

 * Book keeping
 * Pay invoices
 * Submit and follow up on invoices
 * Track sponsorship renewals/timing
 * Setup bank accounts, Paypal, bill payments
 * Coordinate with Registered Agent, pay fees
 * Followup and track funds from FOSS4G, report in financials

Communications

 * Receiving mail (contrib agreements, invoices)
 * Send mail (payments, sponsors contacts)
 * Phone, IM, direct contact
 * All requests that do not go to a responsible person or are not answered by a committee
 * Monitor postal boxes, forwarding mail as appropriate

Events

 * Plan special meetings with stakeholders

Journal & Annual Report
This should be delegated to a working group or committee
 * Coordinate articles, papers, case study collection
 * Finalise document, spread through our channels
 * Engage with peer-review community
 * Publish FOSS4G proceedings
 * Printing for event handouts/outreach
 * Publish Annual Reports from community/projects/sponsors

= Sponsorship & Fundraising =
 * Follow up with existing sponsors to keep them engaged and renewing.
 * Track sponsorship renewal processes, invoice, follow up, book keeping, etc.
 * Visit sponsors and talk through challenges, needs and ideas they have.
 * Track changes in sponsor contacts.