Board Meeting 2012-12-13

This board meeting is scheduled for the 13th of December 2012 at 20.00 UTC on IRC and follow up voting on Skype or by email.

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2012-11-15
 * Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
 * wiki: MOU Politecnico di Milano
 * initially discussed privately by the Board around 2011-09-19
 * Brief update on Eclipse LocationTech Working Group (Peter has just completed and submitted paperwork to them - once signed by them we should make an announcement)
 * Frank would like to step down as President. Consider replacements.
 * Face to face meeting? A few months back we talked about having a meeting when the new board was in place. Do we think we should do this, if so when, where, etc?
 * Finances
 * Final response to IRS submitted and linked in 501c3 Application: Questions from IRS, September 2012
 * Date of 2012 AGM (required for annual report to Registrar of Companies Office (BC, Canada)
 * Quickbooks updates and financials for 2011 and 2012
 * please add items
 * Decide on who to report this meeting summary to the Discuss list
 * Schedule next meeting

Minutes

 * Logs: http://irclogs.geoapt.com/osgeo/%23osgeo.2012-12-13.log
 * Meeting Report: http://lists.osgeo.org/pipermail/discuss/2012-December/011210.html


 * Chair: FrankW
 * Secretary: Cameron Shorter
 * Attending: jachym, FrankW, pmbatty, jmkenna, aghisla, dmorissette, Ludovico, dbb <-- please avoid such acronyms


 * Review and approve past minutes: Board Meeting 2012-11-15
 * MOTION: dmorissette moves to accept minutes. aghisla seconds. Carried.


 * Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
 * MOTION: dmorissette moves to adopt MOU. 2nd Jeff. Carried.
 * aghisla volunteers to act as OSGeo liaison officer.
 * ACTION aghisla to follow up assigning of liaison officers.


 * Eclipse LocationTech Working Group update
 * Update provided by Peter. Waiting for next meeting in Jan 2013.


 * Frank replaced by Jeff as President.
 * MOTION: Frank moves to have himself replaced by Jeff as president. 2nd aghisla. Motion carried.


 * Face to face meeting?
 * Discussed, moved to email list.


 * Finances
 * Daniel reported on submitting financials to IRS.


 * AGM meeting
 * MOTION: Frank moves that board meeting of 20 August 2012 be set as the AGM meeting. 2nd Daniel. Motion carried.


 * Meeting summary to the list
 * ACTION Frank to send out a report


 * dbb discussed some successes of OSGeo-Live.


 * Next meeting
 * 20:00 UTC, 17 Jan 2013, http://www.timeanddate.com/worldclock/fixedtime.html?year=2013&month=1&day=17&hour=20&min=0&sec=0


 * MOTION: meeting closed

Assigned Tasks

 * ACTION aghisla to follow up assigning of liaison officers.
 * ACTION Frank to send out a report

Motions

 * MOTION: dmorissette moves to accept minutes. aghisla seconds. Carried.
 * MOTION: dmorissette moves to adopt MOU. 2nd Jeff. Carried.
 * MOTION: Frank moves to have himself replaced by Jeff as president. 2nd aghisla. Motion carried.
 * MOTION: Frank moves that board meeting of 20 August 2012 be set as the AGM meeting. 2nd Daniel. Motion carried.