Board Meeting 2013-08-15

This board meeting is scheduled for the 15th of July 2013 at 3.00 UTC on IRC and follow up voting on Skype or by email.

(Note that Aug. 15 at 3 UTC is end of the day on August 14 in NA)

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2013-07-11
 * Non-profit status with IRS: 501(c)3 vs 501(c)6.
 * Decision on way forward and response to IRS due by August 31, please see discussion on board list http://lists.osgeo.org/pipermail/board/2013-August/thread.html
 * FOSS4G 2014 in PDX:
 * Need to formally confirm decision with a public motion?
 * Appoint board rep on LOC
 * FOSS4G Nottingham updates
 * AGM timeslot chosen, need to announce (http://wiki.osgeo.org/wiki/Annual_General_Meeting_2013)
 * OSGeo Booth reserved, need to coordinate materials and duties
 * Gold sponsor size (2.5/3m X 1/1.5m)
 * add your items here
 * Decide on who to report this meeting summary to the Discuss list
 * Schedule next meeting

Deferred items from last meeting (please move up selected items)


 * OSGeo servers security issues
 * Changes needed to Elections process
 * documented at: http://wiki.osgeo.org/wiki/Category_talk:Elections
 * likely needs to be put on hold until after elections, but, important to followup later
 * Need to update bylaws http://www.osgeo.org/content/foundation/incorporation/bylaws.html
 * possible half-day virtual meeting to go through necessary changes?
 * suggestion by AdrianC: Board could produce an authoritative list of all the wiki pages considered to be approved amendments to the bylaws
 * OGC Board / OSGeo Board meetup in Nottingham
 * update from Arnulf?
 * OGC very keen for this

Minutes

 * Attending: Jeff, Michael, Daniel, Peter, Anne


 * Presiding: Jeff


 * Scribing: Anne

Assigned Tasks

 * Daniel: prepare a motion regarding 501(c)N application
 * Jeff: organise volunteers' presence at OSGeo booth

Motions

 * MOTION: Review and approve past minutes: Board Meeting 2013-07-11
 * aghisla/1, +1: all


 * MOTION: in accordance with secret ballot, the board accepts PDX for 2014
 * mpg/1, +1: all

Full, raw minutes notes

 * Full IRC log at http://irclogs.geoapt.com/osgeo/%23osgeo.2013-08-15.log


 * [3:00 UTC] start
 * roll call: Jeff, Daniel, Anne, Peter, Michael
 * MOTION: Review and approve past minutes: Board Meeting 2013-07-11
 * Anne/1, Daniel/second and +1, +1: Jeff, Peter, Michael
 * [3:10] Non-profit status with IRS: 501(c)3 vs 501(c)6
 * Daniel suggests to drop c3 application, as charitable donations have never been core revenue, with no growing trend either. Board agrees on this idea.
 * ACTION: Daniel will come up with a motion later in the week, after a comment timeframe given to all OSGeo members
 * Peter expresses slight preference over c6, that focuses on business interests but accepts amateurs
 * All agree on following the attorney's suggestions about 4 or 6, and refer to similar organisations.
 * [3:25] FOSS4G 2014 in Portland
 * MOTION: in accordance with secret ballot, the board accepts PDX for 2014
 * Michael/1, Daniel/second and +1, +1: Anne, Jeff, Peter
 * [3:29] Appoint board rep on LOC
 * Deferred after election of new Board, on general agreement
 * Daniel will add an item about PDX budget (to be formally approved by the Board) for next meeting
 * Michael brings 2015 RFP to discussion - ideally by end 2013. Will send a note to Discuss list
 * Daniel suggests to make the contracting/delegation of authority process for the LOC more formal. The task needs legalese skills and is a Board duty. PDX will be a beta test for new contracting mechanism. More discussion at next Board meeting.
 * [3:41] FOSS4G Nottingham updates
 * Cameron joins the meeting
 * Jeff announces AGM timeslot and location, Anne will publish news on OSGeo channels
 * ACTION: Jeff will organise volunteers' and materials' presence at OSGeo booth
 * OGC/OSGeo meetup: wait for news from Arnulf
 * [3:52] Board members check deferred items and none is to be tackled in present meeting
 * Daniel thanks Peter, Michael and Mark for their work on the Board, seconded by all attending members
 * [4:00] Board decides next meeting's time: 12th September, 20 UTC