OSGeo-BE-meeting-20160804

Present
Johan Maëlle Marc Moritz Tommy ?

Agenda
* Program * Call for Maps * Call for Sponsors * Communication * Organisation - volunteers * Collaborations * Federal Council of Surveyors * Next meeting
 * FOSS4G-BE 2016
 * Miscellaneous

Program
A new version of the program has been set up. We will create a form where every author can update their title/abstract/language.

Action: Johan : notify all submitters Action: Johan : create form for submitters

Call for Maps
We need to translate in Dutch the call for maps made by Gaël. After that, it can put on the website and be sent out via mail.

Action: Johan : translate and send call for maps via mail Action: Johan : add call for maps page on the website

Call for Sponsors
All sponsors have been added to the website. We now have 4.250 €. Some other sponsors are interested but would like if they can have the participants list.

Action: Mortz : Moritz will ask for a legal information concerning the dissemination of the list of participants

Communication
The call for maps also need to be posted on social medias. Since Oliver will not be much available, the task has to be taken by someone else (Tommy). A new poster does not seem to be necessary but Johan will order a new banner. We'll try to contact some interested journalists (Gaël's contact, Maarten Lambrechts (De Tijd))

Action: Johan : give Twitter credentials to Tommy Action: Tommy: announce the call for maps via Twitter and Facebook Action: Johan : order new banner Action: Johan : contact Maarten Lambrechts

Organisation - volunteers
Action: Johan : call Oliver to get information on how to be effective with the organization

Collaborations
We will help the State of the Map team with the organisation of the hack day (September 26th)

Action: Marc : send mail to the team with information about the needs (chairs and tables that have to be rented)

Federal Council of Surveyors
Now that the program is nearly definitive, we can contact the Federal Council.

Action: Tommy : contact the Federal Council of Surveyors

Next meeting
The next meeting is scheduled for August 16 (next Tuesday), 17:30 via Skype.