Board Meeting 2018-08-01

This board meeting is '''scheduled for the 1. of August 2018''' at 15.00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items
Items in italic are recurring at each meeting.

Note that the meeting is limited to 1 hour.


 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes
 * Board_Meeting_2018-06-06
 * Board_Meeting_2018-07-05
 * Request for support for FOSS4G-SotM-Oceania Community Day sprints (proposal) (thread)
 * Request to approve Sri Lankan chapter as official OSGeo chapter (request)
 * Charter member profile signup on the new website (request) see Charter members at OSGeo webside
 * Discuss formal handling of the GDPR (General Data Protection Regulation) (thread)
 * at FOSS4G-Europe Jachym Cepicky, Steven Feldman volunteered to work on it
 * CLA document handling
 * see also Secretary
 * Action needed on community rules/behaviour
 * Request from Jeff Johnson for OSGeo Support for FOSS4G-NA 2019
 * update on FOSS4G
 * FOSS4G 2018 Community Sprint approve sponsoring from OSGeo
 * program / preparation mail https://2018.foss4g.org/programme/list-of-presentations/ also overview at https://wiki.osgeo.org/wiki/FOSS4G_2018
 * Call for input AGM
 * F2F meeting find date
 * Feedback FOSS4G Europe 2018 - it was a great Event!
 * Request for Board to sign Enabling FAIR Data commitment statement (request)
 * add your items here

Minutes

 * Presiding: Jody
 * Scribing: Angelos

Attending: Note: Due to some IRC spam+moderation setting during the meeting, some messages from Astrid and Helena are missing from the logs. Their votes are recorded in Loomio
 * Jeff
 * Angelos
 * Maria A
 * Jody
 * Vasile
 * Astrid
 * Helena

Review and approve minutes from Board_Meeting_2018-06-06
MOT1: Motion to approve the meeting minutes from 2018-06-06 meeting
 * Jody +0 (initial motion but did not attend)
 * Angelos +1 (seconded)
 * Maria A +0
 * Jeff +1

Motion moved to Loomio: https://www.loomio.org/p/JS80yYvO/motion-to-approve-board-meeting-minutes-from-2018-06-06

Status: Passed

Review and approve minutes from Board_Meeting_2018-07-05
MOT2: Motion to approve the meeting minutes from 2018-07-05 meeting
 * Jody +1 (initial motion)
 * Jeff +1 (seconded)
 * Vasile +1
 * Angelos +1
 * Maria A +0

Motion moved to Loomio: https://www.loomio.org/p/xqbQJRer/motion-to-approve-board-meeting-minutes-from-2018-07-05

Status: Passed

Request for support for FOSS4G-SotM-Oceania Community Day sprints

 * jbryant present to talk about the event
 * It is a 4 day event, 1 day workshops, 2 days conference and 1 day 'community day', asking for financial support for the community day. Requesting 1475 USD. Sponsorship is very strong, and conference has 25 workshop proposals (for 10 available spaces)
 * Discussion about the sprint day placement.
 * Feedback on how to improve organization of events is requested. Please start a LessonsLearned wiki page for the whole event.
 * (proposal)
 * (thread)

MOT3 Support FOSS4G-SotM-Oceania Community Day sprints, proposal is for $1475USD
 * Jody +1 (initial motion)
 * Jeff +1 (seconded)
 * Maria A +1
 * Vasile +1
 * Angelos +1

Motion moved to Loomio: https://www.loomio.org/p/l7xjvyZd/motion-to-support-foss4g-sotm-oceania-community-day-sprints-proposal-is-for-1475usd

Status: Passed

Request to approve Sri Lankan chapter as official OSGeo chapter

 * (request)
 * Malika and Nimalika (chapter president) do send their regrets for this meeting
 * Jody: This proposal hits everything we ask for, the groups has been working together, has put on events and has managed to have a meeting
 * Jeff: About the Sri Lanka chapter: https://wiki.osgeo.org/wiki/Sri_Lanka They are a wonderful local chapter, and, working very hard on planning for hosting the world at FOSS4G-Asia in December.
 * Maria A: They have shown they are a working group already.

MOT4 Recognize Sri Lanka as a official local chapter
 * Jody +1 (initial motion)
 * Jeff +1 (seconded)
 * Angelos +1
 * Maria A +1
 * Vasile +1

Motion moved to Loomio: https://www.loomio.org/p/HxJfBTNv/motion-to-recognize-sri-lanka-as-a-official-local-chapter

Status: Passed

Charter member profile signup on the new website

 * (request)
 * (Charter members at OSGeo webside)
 * cvvergara present to provide an update: less than 50% have signed into osgeo.org.
 * Jody: want to thank cvvergara for being an absolute champ, kindly helping individuals and assembling the list
 * Discussion about members reading the discuss mailing list. Are we just reaching out via discuss@osgeo.org? many charter members are active in their own areas and do not participate on the discussion list.
 * We could ask for the next election to provide both pages wiki & osgeo.org
 * Vicky has made progress on hiding information from profiles if members want to hide it. Next priority is badges.
 * Maria A: With GDPR we will have to make use of members@osgeo.org or similar. And then we can ask them to migrate their profiles as part of the "do you accept GDPR"

Discuss formal handling of the GDPR

 * (General Data Protection Regulation)
 * (thread)
 * In the member meeting of FOSS4GE we raised the subject and we had three volunteers: Jachym, Steven and Paul. They are already working on a google doc. Moved to https://git.osgeo.org/gitea/Board/GDPR

CLA document handling

 * Secretary
 * CLAs may or may not also fall under GPDR policy changes
 * Astrid reporting: I met Jachym at FOSS4Ge and he handed out all the papers to me. I can now handle the CLA, MoU and we worked on the wiki secretary page.
 * Jody provides feedback about how locationtech handled CLAs and GPDR requirements, the result was a form which community leads could use to check if a contributor had agreed ... without having access to the contributors signed document (which includes contact details).
 * Jeff: the issue is that all CLAs are sent to an inbox not monitored (info@) but instead should go direct to secretary@
 * Action: Jody and Astrid to update the license agreement and bring the resulting document to the board for approval when ready.

Action needed on community rules/behaviour

 * This should probably be handled at a F2F meeting or a video call.
 * Maria A has sent a text for approval.
 * Jeff proposes to tackle this issue in the open.
 * Action: Maria A will bring this to the mailing list.
 * Discussions were kept more private at first steps because it is delicate.

Request from Jeff Johnson for OSGeo Support for FOSS4G-NA 2019

 * Jeff Johnson not present at the meeting
 * Jeff: The board would like to see a nice documented request in a public document as FOSS4G-sotm-Oceania made
 * Jody: As OSGeo rep for the core committee I had an opportunity to review a proposal by Jeff Johnson to host the event in foss4gna 2019. It is a budget ask for next year.
 * It was not asked that proposal be made public. Permission for the proposal to be made public is pending.
 * Board discussed this briefly saying that it was a good idea to offer seed money to other events in exchange of some things like "return the profit to OSGeo"
 * Need to setup some guidelines first, in case we have more petitions like this incoming. foss4gna core committee really needs to work on process for future events.
 * Note to discuss for November budget.

Approve sponsoring from OSGeo for FOSS4G 2018 Community Sprint

 * Astrid reporting: Last meeting I already asked for Sponsoring the catering for the sprint. Local people are involved too. and asked a caterer from DLAb were it takes place. Would be maybe between 1.000-2.000$ for 150 people. Only pizza and water.

MOT5: Approve up to $2000 USD to support foss4g community code sprint
 * Jody +1 (initial motion)
 * Maria A +1 (seconded)
 * Astrid +1
 * Jeff +1
 * Vasile +1
 * Angelos +1

Motion moved to Loomio: https://www.loomio.org/p/JrHXlRSe/motion-to-approve-up-to-2000-usd-to-support-foss4g-community-code-sprint

Status: Passed

program / preparation mail

 * https://2018.foss4g.org/programme/list-of-presentations/ also overview at https://wiki.osgeo.org/wiki/FOSS4G_2018

Call for input AGM

 * https://git.osgeo.org/gitea/osgeo/todo/issues/16
 * Astrid, Jeff and Jody to coordinate
 * Action: to send a preparation e-mail for AGM.

Find date for F2F board meeting

 * Doodle poll: https://doodle.com/poll/sxy56fyecm8ugb9n#table
 * 2h meeting on Friday 31th Aug 2018 16:00 UTC

OSGeo Booth

 * Astrid will bring sticker usb drives
 * Jody has handouts, perhaps print some in Dar.
 * Action: Astrid will ask DLOC if they have print capacity.

Request to for Board to sign Enabling FAIR Data commitment statement

 * (request)
 * Board members need time to read this, it was added in the agenda at the last minute.

Feedback FOSS4G Europe 2018

 * Astrid reports that it was a great event.

IRC Log

 * http://irclogs.geoapt.com/osgeo/%23osgeo.2018-08-01.log