PDX OSGEO Meeting Planning

Background

 * Meeting planning has been done loosely by an ad hoc group of varying people as needed and as schedules permitted. That has not always worked entirely smoothly.
 * Recent sentiment has been that the planner's list is unnecessary, and that planning for future meetings should be done in the general list.

Plan for future

 * Make a planners email list see planners list not currently in use
 * Document what it takes to plan a meeting
 * Make sure all interested members can plan a meeting

Specific time line example
Meeting notes can be added to Agenda inline as italics, in which case, it should probably just be a meeting page rather than an Agenda page.
 * 1-2 months in advance
 * 1) Get a presenter, discussion topic, or some other meeting event
 * 2) (Tim and Ecotrust are often working on something fun if you need ideas)
 * 3) Email this to planners list
 * 4) Determine a location (Ecotrust, Renewable Funding, Flightstats, and PSU are generally options)
 * 2-3 weeks in advance
 * 1) Email the planners list what you are doing for the meeting and call for others to pick up the rest
 * 2) Post on Calagator
 * 1 week in advance
 * 1) Make an Agenda Page on the wiki
 * 2) Email the group list that there is a meeting.  Include the time, place, agenda link, and any other relevant details
 * Day before or day of
 * 1) Send another reminder email?
 * 2) (We are thinking of having pizza every meeting, if so, then) order pizza?
 * At meeting
 * 1) Take attendance
 * 2) Take notes in wiki