Board Meeting 2019-05-27

This board meeting is scheduled 27 May 2019 at 16:00 - 17:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items
Items in italic are recurring at each meeting.

Agenda:


 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes
 * Board_Meeting_2019-04-29
 * Review outstanding action items
 * code of conduct revamp
 * https://berlincodeofconduct.org - event
 * https://www.contributor-covenant.org/ - project
 * accountability and enforcement
 * Planning F2F Meeting
 * UniZar mirroring osgeo
 * Additional topics are welcome, meeting is open and you are encouraged to attend

Breakout:


 * FOSS4G meeting planning and travel arrangements

sidebar on accountability and enforcement
accountability


 * start with believing report, aggrieved party is the judge of harassment
 * Intension of behaviour (for example) does not matter, only the result

strong enforcement (harassment):


 * evict from the event or community
 * crimes are reported to authorities
 * public letter to organization (employer or university) posted on our website, to be fair a willingness to publish response from institution
 * violators of code of conduct will be not welcomed to future events, local chapters may also wish to respect this

soft enforcement (example inappropriate language, sexually charged slide material):


 * discuss code of conduct with individual, evict from event or community as required
 * letter to organization (employer or university) allowing organization to handle matter with discretion
 * future event participation requires apology + permission of organizer + signed code of conduct posted in public on our website

Minutes

 * Presiding: Michael
 * Scribing: Jody

Attending:


 * Michael
 * Jody
 * Victoria
 * Angelos
 * Astrid
 * Tom
 * Maria

Review and approve past minutes
Minutes recorded here []


 * Discussion the Board_Meeting_2019-04-29 notes were not approved, waiting on Jeff see loomio

MOT1: approve last months meeting notes


 * Michael +1 (initial motion)
 * Jody +1 (seconded)
 * Victoria +1
 * Angelos +1
 * Astrid +1
 * Tom +1

Review of outstanding action items
Review of open tickets: https://git.osgeo.org/gitea/osgeo/todo/issues


 * update section 5.2 of by-laws updated on website, ticket remains open pending reporting change to IRS
 * FOSS4G 2018 action item - closed
 * Flickr transfer of photos - closed as won't fix (we will just lose our history)
 * video and archiving - Astrid will take on
 * update secretary page - in progress?
 * Write expectations for physical presence at FOSS4G events
 * discussion on role of board in this "expected" activities
 * lots of interest in volunteer (Victoria, Michael, etc...)
 * move to marketing committee meeting ... astid/jody take action
 * update sponsorship choices - added

Code of conduct revamp
Discussion of:


 * Berlin Code of Conduc - events!
 * Contributor Covenant: A Code of Conduct for Open Source Projects - projects!

Discussion on accountability and enforcement (see sidebar above, and sensitive discussion in the IRC logs).

MOT2: Update code of conduct with contributor-covenant recommendation, berlinecodeofconduct for events


 * Jody +1
 * Maria +1
 * Astrid +1
 * Michael +1
 * Victoria +1
 * Angelos +1
 * Tom +1

Planning F2F
Meeting planning:


 * https://wiki.osgeo.org/wiki/Board_Meeting_2019-08-24

Discussion:


 * timetable and travel logistics
 * Saturday morning work party
 * Saturday noon start
 * start email thread to discuss wiki cleanup (done)

Tabled

 * UniZar mirroring osgeo
 * OGC API Hackathon coordination - take to email

UniZar mirroring osgeo
Offer to mirror downloads, not time for discussion.