Board Meeting 2015-05-21

This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email.

Current items

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2015-04-09
 * brief treasurer report
 * Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
 * Clarify rules on letters of support (Protocol for requesting letter of support)
 * Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
 * FOSS4G 2015 update
 * FOSS4G 2016 update
 * Finalize OSGeo Budget 2015
 * Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul
 * note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]


 * Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
 * Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
 * Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
 * add your items here
 * add your items here

Items from past meetings

 * Updating/Recording accurate foundation officers
 * Website committee chair not active (according to the chair)
 * Geodata committee not actively used (according to the chair)
 * Marketing committee without a chair
 * Updating/Recording accurate local chapters
 * Agree on 5-level project evaluation as proposed by Cameron
 * OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
 * [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

 * Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
 * Presiding: Jeff
 * Scribing: Bart

brief treasurer report

 * directors insurance has been updated for the next year
 * the osgeo town hall in europe expenses have been received and paid
 * and dmorissette is working with tyler to close out the CAN td account and update our paypal account
 * currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet

code of conduct

 * Implementation steps (how things happen/reports/actions/records/decisions) must come later.
 * Kristin, EliL, Camille and Jeff have committed offline to develop an implementation plan

FOSS4G 2015 update

 * things look to be moving well. total abstracts a little lower, but still good

FOSS4G 2016 update

 * all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
 * they are also thinking of logo

Budget

 * Sponsorship income doesn't seem accurate, will be updated by Mike
 * Townhall EU meeting should be in budget since it's yearly
 * the foss4gna funds are $6k (invoice has been sent)

Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015

 * seems general ICT event, not geo
 * is there any connection with existing OSGeo members?
 * Jeff to follow-up

Assigned Tasks

 * Update http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support to mention it has been re-approved (BART)
 * Update budget (MIKE)
 * Get clarification on our fiscal year (the calendar year?) (MIKE)
 * Contact "Algeria Sprint Organisation" (JEFF)

Motions (confirmed by email)
See on the Board list.

Full, raw minutes notes
See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log

Next meeting
2015/06/18 + 14:00UTC http://wiki.osgeo.org/wiki/Board_Meeting_2015-06-18