Board Meeting 2014-02-06

This board meeting is scheduled for the 6th of February 2014 at 20.00UTC through IRC and follow up voting by email.

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2013-12-16
 * Discuss OSGeo Budget 2014
 * possible item for the San Francisco Foundation Center to review our nonprofit status
 * FOSS4G 2015 RFP plan and missing chair for conference committee
 * Discuss OSGeo membership in GLTN. See also mail to board list. Arnulf will join the IRC chat to answer questions.
 * Growing the OSGeo-Live PPA into a trusted source for packages -dbb
 * http://ct.light42.com/www_shared/PPA-situation-present.txt
 * GSoC 2014 (aghisla)
 * add your items here

Minutes

 * Attending: Jeff, Frank, Cameron, Bart, Gérald, Anne, Jorge
 * Presiding: Jeff
 * Scribing: Jorge

Assigned Tasks

 * Cameron: raise a motion to approve Frank as member of the Conference Committe

Motions (to be confirmed by email)

 * MOTION: Approve Board Meeting 2013-12-16 minutes:
 * Frank/1: +1 7
 * MOTION: The Board supports the GLTN membership proposal, as described by Arnulf on Board list
 * Cameron/1: +1 7
 * MOTION: The Board appoints Anne Ghisla and Hamish Bowman as OSGeo Google Summer of Code 2014 administrators.
 * Frank/1: +1 7

Full, raw minutes notes
IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-02-06.log


 * 20:00 Meeting starts
 * 20:05 Minutes approved
 * 20:08 Budget 2014
 * Brian Hamlin: about S.Francisco Foundation Center to review our non-profit status, he have no contacted an attorney yet
 * Frank: the item for the backup server can be dropped
 * About the outreach item:
 * Cameron: the marketing committee has not been working on the allocation of budget, so that item is misused
 * Anne: the procedure to request outreach funds need work
 * Discussion about the budget for travelling expenses
 * To some community members it was a misuse of the budget to have the President on a dorm at FOSS4G 2014
 * Anne disagrees on that criticism
 * Jeff and Frank agree on raising the budget
 * Cameron: code sprints can gain more value than attending (expensive) events
 * Cameron: travel budget need a more detailed budget, some prevision of events to attend
 * Jeff: maybe a separated meeting? this needs to be addressed soon
 * Bart ask about how the 2013 budget was used
 * Jeff: our first need for budgeting is an accountant/bookkeeper
 * Bart: there should be budget for the (annual FOSS4G) benchmark
 * Jeff: move this on the list
 * 20:36 FOSS4G 2015 RFP
 * Cameron: we should look for a paid role on those positions we don't have volunteers
 * Bart: the plan for the RFP is to be published on a week
 * Frank: the work load is small for the conference chair, he volunteers for the position
 * Bart offers to help Frank on the role
 * Bart: Frank has to be back on the committee (**task**)
 * 20:45 OSGeo joining GLTN
 * Discussion around the topic if GLTN is wanting to have training from OSGeo directly and the conflict with the non-profit status, Service Providers, etc
 * Jeff points about not covering the time spent
 * Arnulf states that joining GLTN will allow people with the time but not the money to cover travel costs to represent OSGeo
 * General support on the idea of joining GLTN, Cameron raises the motion
 * 20:57 OSGeo Live PPA
 * Brian presents the idea
 * Frank doesn't see a clear action item for the board
 * Jeff has to move to next item
 * 21:00 GSoC 2014
 * Anne and Hamish will lead again OSGeo participation
 * Frank motions to appoint them formally
 * Next meeting agreed to be on March 6
 * Meeting closes