Marketing Meeting 2016-11-25

The next Marketing meeeting takes place on Dec 14th Wednesday, 2016-12-14 at 20:00 Corresponding UTC (GMT).

For more info on joining the meeting see Marketing Meetings page.

Agenda
Agenda (we did not manage to stick to the agenda):
 * 1) welcome new committee members
 * 2) 2017 planning
 * 3) budget request from board
 * 4) website
 * 5) exhibition pack
 * 6) Suggest timeslot for future meetings

Minutes
Attending: Marc(chair), jody(secretary), jeffery, nicolas, astrid

Meeting Notes: notes

Summary:
 * General introductions, acknowledgement that this is a committee reboot
 * Very hard to focus on agenda
 * number of things needing fixing (even for just the website) is a distraction
 * Board has asked for 2017 Budget and committee guidelines
 * We will need to negotiate a clear mandate with the board to answer that question
 * Board has asked if the marketing committee we would like to be in charge of a website reboot?
 * Yes
 * website discussion
 * user-focused website
 * RFP for external party, rather than rely on volunteer labour
 * Expectation for $50k based on similar projects
 * Short Term Planning
 * short term planning to get the committee up and running
 * branding: http://cartogenic.com/OSGeo-brand/guide/
 * bi-weekly meetings while we get set up
 * Mid-term website planning
 * Strategy / Scope in December
 * RFP January
 * Award contract end of January
 * Feburary start, expect a 2-3 month contract
 * website deadline - foss4g boston

Actions

 * action: bi-weekly meeting, next meeting Dec 14th (hangout, same time)
 * action: next meeting Dec 14th
 * team 1: Marc and jody shows interest in the committee and establishing mandate / budget. And then onto the 2017 stratagy document.
 * action: mandate discussion with board
 * action: budget request with board
 * action: marc marketing plan google doc
 * team 2: Jeff and nicolas show interest in website / branding may be interested in managing the rfp / vendor management.
 * action: jeff start terms of reference google doc
 * action: astrid review existing marketing collateral

...

Details
...