Secretary

Current OSGeo Secretary is Astrid Emde

Often
Scribe minutes from board meetings
 * when the secretary is absent, this can be done by any board member
 * the scribe is also responsible for conducting the follow-up formal votes via loomio polls

Transfer Motions to Loomio Polls
 * open polls for every motion made in meetings at Loomio
 * https://www.loomio.org/polls

After elections

 * Make sure, board members obtain their @osgeo.org address
 * Make sure they get dropbox account
 * make sure they have svn account
 * Update wiki and osgeo.org page the passwords!
 * Send info for new members - copy Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
 * Get private addresses, mails and phone numbers for the insurance (Dropbox/OSGeo-intl/contact/)
 * Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag

Annual (at least)

 * Check Board and officers https://www.osgeo.org/about/board/
 * Check contact to Local Chapters https://www.osgeo.org/local-chapters/
 * Update/control contact points of Chapters, Projects, Board members, make in line with http://www.osgeo.org/content/chapters/index.html  (last check 2014-09-23, not finished, work in progress)
 * File Delaware franchise tax and file annual report (one step) - here
 * note: mpg never did this; presumably this has been handled by the Treasurer
 * File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
 * note: mpg never did this; maybe it's a Daniel/Treasurer thing?

Record-keeping
Note all records are kept in the OSGeo DropBox folder.

charter membership

 * Maintain the charter membership spreadsheet
 * Maintain list with full name, nationality, email address, etc
 * Track last-voted dates (to monitor activity status), in cooperation with CROs
 * Tag inactive Charter Members (and remove from list / subtract from elections total voters)

Contributor agreements

 * Maintaining electronic folder of contributor agreements
 * Archive paper copies
 * note: these currently live at mpg's house
 * Update web page of contributor agreements

Mou

 * https://wiki.osgeo.org/wiki/Category:MoU
 * upload all the Mou-pdf documents to https://git.osgeo.org/gitea/Board/mous
 * Link the MOU to the partner page https://www.osgeo.org/partners/
 * give the paper to the secretary to add to the paper archive

TODO

 * todos are managed in gitea: https://git.osgeo.org/gitea/osgeo/todo/issues

move tasks to todos http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info
 * 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
 * Talk to sponsors (as board)
 * Talk to organisations on our events - and on their events (as board)
 * Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
 * List of passwords (in the private repository)
 * Service for finding out particular member details and details about licence agreements
 * Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
 * Get the passwords:
 * osgeo.org page