FOSS4G 2012 Meeting 2012-06-26

Present :

From China LOC:
 * Ang Gao
 * Xun Yan

From International Volunteer Group:
 * Cameron Shorter
 * Bo Guo
 * Tanner Lin

Date & Time:
 * June 26th, 2012  7:10 pm - 8:20 pm Beijing Time

Log:
 * http://irclogs.geoapt.com/osgeo/%23osgeo.2012-06-26.log

Agenda:
 * Website progress?
 * Progress on selecting a conference organizer?
 * Have LOC made decisions re keynote speakers? (We need not discuss specific speakers in public until they are announced, rather that the process is moving forward)
 * Consolidating the program.
 * Refining our schedule and checklist of tasks to take us to completion

Minutes:
 * Ang discussed about contacting 3SNews, a PCO, for help. Ang forwarded the letter to Cameron
 * 3SNews is a media company in GIS, who recently organized this meeting: http://wgdc2012.3snews.net/
 * We currently do not have a PCO. Ang suggested bring people from 3S News for our next meeting.
 * Ang will contact 3SNews in the morning on PCO arrangement.
 * Important functions of the conference website is still buggy or missing. Mymova fixed some bugs but could use help from for testing.
 * Tanner and Bo both volunteered to conduct test.  Bo thought changing web maintainer at this point is risky.
 * Bo recommended to have tester direct access to the developer could speed up the bug fix process.  Xun will be responsible for contacting Mymova web maintenance related issues frequently.
 * Cameron stated that need to break the project down into tasks and start active and constant management.
 * Ang indicated difficult to assign tasks to LOC members, such as responding to emails, sending invitation letters to participant for visa applications.
 * It was decided to use collaborative cloud site for tasks list maintenance.  Bo and Tanner will set it up as a start.

Wrap-up Tasks:
 * Ang on PCO
 * Tanner on mailbox management
 * Tanner and Bo on testing Skydrive
 * Bo post the task list on Skydrive
 * Xun and Tanner on website maintenance.