Board Meeting 2017-10-05

This board meeting is scheduled for 5 October 2017 (the first Thursday of each month) at through IRC and follow up voting on Loomio.

Current items

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Approve last meeting minutes
 * Note motions passed by electronic voting:
 * acceptance of new charter members
 * osgeo.org website/rebranding
 * decision on hosting from system administration committee
 * discuss revision of payment schedule due to above delay
 * Schedule Project review meeting, waiting on report from Jeff McKenna
 * Review outstanding f2f meeting action items
 * Need a list of these items
 * 2018 budget preflight update

Minutes

 * Attending: Venka, Sanghee, Angelos, Michael, Maria, Anita, Jody
 * Presiding: Venka
 * Scribing: Angelos
 * Approval of previous board meeting minutes on 2017-09-07. (see MOT1)
 * Approval of previous board meeting minutes on 2017-05-11. (see MOT2)
 * Note motions passed by electronic voting
 * Formally approve the 2017 new charter members list (see MOT3).
 * Welcome to new charter members. Thanks to Vasile and Jeff our CROs
 * Discussion about the idea of something like the lime survey for next round of charter members so its less of a manual process.
 * Discussion about finding out which charter members have not voted for two year consecutively.
 * Schedule Project review meeting, waiting on report from Jeff McKenna. Jeff will send the link to the document to the Board to review
 * Review outstanding f2f meeting action items
 * European bank account: Angelos and Vasile to open the account.
 * We need two directors in one location to open the account.
 * One question is where to open the account - needs more discussion.
 * Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary (see MOT4)
 * Request for support for proofing/layout for FOSS4G-2016 proceedings.
 * Franz was requested to contact Charlie to find out about bringing a joint conference proceedings for 2016 and 2017, not sure what happened after that.
 * Instead of transforming everything in latex, the papers can be asked in pdf (camera ready). Charlie has the template. He modified the one from FOSS4G-2015.
 * No approve request for funding for proofing/layout for FOSS4G-2016 proceedings (see MOT5)
 * 2018 budget preflight update
 * We can note that projects have been asked to think about next years budgets
 * Planning budget for 2018 would happen by the new board with some knowledge on surplus generated in Bonn and Boston
 * So far, not many have taken the time to reply http://wiki.osgeo.org/wiki/OSGeo_Budget_2018
 * Venka suggested we send a remainder to all project PSC to submit their reports by end of Oct. 2017 and include their budget request for 2018 in the report.
 * osgeo.org website/rebranding
 * The marketing committee is reviewing two of the deliverables (branding and printables).
 * The website has been making progress, mostly on the vendor end as they address bugs raised during the foss4g sprint (they are going to send out a feedback survey after the bugs are fixed).
 * SAC meeting on Oct 10th
 * Discussion about rebooting Website Committee with a mandate for maintaining the new website content. No decisions yet, more discussions to follow.
 * Next board IRC meeting same time on 2 Nov, 2017

Actions

 * Jeff McKenna to send the Project Review document to the Board.
 * Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary
 * Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list
 * Angelos to join the SAC meeting to report back progress on website.

Motions
MOT1: Approve last meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07
 * Motion by Angelos
 * Approve: Michael, Sanghee, Venka, Angelos, Anita
 * Abstain: Maria
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/RsmTnpKb/approve-board-meeting-minutes-2017-09-07-
 * Motion passed

MOT2: Approve meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-05-11
 * Motion by Venka
 * Approve: Angelos, Michael, Sanghee, Venka, Maria
 * Abstain: Anita
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/VElT0PB1/approve-board-meeting-minutes-for-2017-05-11
 * Motion passed

MOT3: Formally approve the 2017 new charter members list https://wiki.osgeo.org/wiki/New_Member_Nominations_2017
 * Motion by Angelos
 * Approve: Venka, Michael, Sanghee, Maria, Anita, Angelos
 * Abstain:
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/dxOh28JT/approve-the-2017-new-charter-members-list
 * Motion passed

MOT4: Vasile, Angelos to follow up on Europe bank account and request for travel support as necessary.
 * Motion by Venka
 * Approve: Anita, Michael, Maria, Venka, Sanghee, Jody
 * Abstain: Angelos
 * Block:
 * Motion passed (not moved to Loomio, since this is actually an action item)

MOT5: No approve request for funding for proofing/layout for FOSS4G-2016 proceedings
 * Motion by Venka
 * Approve: Angelos, Sanghee, Venka, Anita, Maria, Jody
 * Abstain:
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/qZvzkMHO/do-not-approve-request-for-funding-for-proofing-layout-for-foss4g-2016-proceedings
 * Motion passed

IRC Log


 * http://irclogs.geoapt.com/osgeo/%23osgeo.2017-10-05.log