Board Meeting 2009-05-29

This board meeting has been scheduled for the 29th of May 2009 at 15:00 UTC (fixedtime), by Skype and IRC (#osgeo) at the same time.

Communication will be using Skype voice, initiated by Tyler. Be sure to give him your Skype username.


 * Please notice that we should have any necessary dialog on IRC or mail before the actual meeting so that we can make the phone call as short as possible.

Agenda

 * Appoint meeting secretary
 * Review and approve Board Meeting 2009-03-13 minutes.
 * Review and approve Board Meeting 2009-04-24 minutes.
 * Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee.
 * Review and approve the 2008 annual financial report recommended by the Finance committee ( Balance Sheet and Income & Expenses)
 * 2008 Finance committee summary for Annual Report
 * Elections for Charter Members and to Board in 2009 - find a CRO, draft a timetable.
 * Sponsorship opportunities, ideas and updates from all
 * Charity status in USA, filing taxes
 * Update from Tyler
 * Marketing Material Samples - Annual Report - Mellon grant/award application
 * Upcoming, etc: Keynote at UK OSGIS Meeting - Panel at Regional ESRI event - Vancouver Open Policy

Minutes

 * Attended: Arnulf, Jo, Frank, Markus, Ari, Tyler


 * Tyler volunteers to take minutes

General Discussion
General discussion occurred on IRC.


 * Review and approve Board Meeting 2009-03-13 minutes and review and approve Board Meeting 2009-04-24 minutes.
 * markusN: re the first minutes: was there any follow-up concerning "Ask Marketing Committee to discuss how to spread the OSGeo PayPal donation option more, track donors, etc. "? TylerM: no, I didn't make any follow up on it via marketing committee.  Will file a trac ticket for Marketing.
 * TylerM: Similar question re: the 15k up front funding for foss4g2010 - did conference committee get anything back?  FrankW: With regard to 15k upfront, I floated a proposal but there was no followup on the list from me or anyone else.  zool: as the barcelona organisers are the ones it will most impact i would expect to see input form them e.g. lorenzo - a draft budget for where that will be laid out
 * Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee.
 * zool: i am glad to hear inccom is happy given the code management / governance issues ossim had in the past - very glad!
 * FrankW: OSSIM has a somewhat unconventional approach, but they do buy into our requirement for openness, and traceability.
 * Review and approve the 2008 annual financial report recommended by the Finance committee
 * Elections for Charter Members and to Board in 2009 - find a CRO, draft a timetable.
 * Looking for volunteer to lead this, for acting as elections officer for 2009 elections. Task to collect nominations for charter members, board members and to collect/count votes.
 * As per: http://wiki.osgeo.org/wiki/Chief_Returning_Officer

Voting
After general discussion, voting was done by voice call.


 * MOTION: Arnulf moved, Jo second, motion to approve March minutes. All were in favour, carried.
 * MOTION: Arnulf moved, Jo second, motion to approve April minutes. All were in favour, carried.
 * MOTION: Frank motioned, Jo seconds: Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee. All were in favour, carried
 * MOTION: Frank motioned, Arnulf seconds: Review and approve the 2008 annual financial report recommended by the Finance committee
 * +1 from 4 voters, +0 from Jeroen (didn't have time to review) - carries.
 * Follow up note from Jeroen says he's reviewed and would vote +1 in retrospect.
 * Arnulf motions to close formal call part of meeting. Jo seconds, all in favour. Meeting adjorned after approximately 30 minutes.