Board Meeting 2010-12-16

This board meeting is scheduled for the 16th of December 2010 at 17:00 UTC, on IRC (#osgeo and follow-up Skype call to vote on motions).

Agenda

 * Review past minutes: Board Meeting 2010-11-18
 * Main action items:
 * [[Image:3_termine.png|20px|Valid]] 1. ACTION ITEM: Frank to post (geomajas) announcement to news channels. Copy Pieter's
 * [[Image:3_termine.png|20px|Valid]] 2. ACTION ITEM: Tyler add CGS MOU to wiki - done, see bottom of this
 * [[Image:3_termine.png|20px|Valid]] 3. ACTION ITEM: Tyler to ask Ari and give names to Suchith for OSGL board - Ari agreed, Suchith accepted - done list of OSGL committee members
 * [[Image:3_termine.png|20px|Valid]] 4. ACTION ITEM: Tyler to follow up with Suchith to coordinate another stakeholders meeting following OSGIS - done - planning started
 * [[Image:3_termine.png|20px|Valid]] 5. ACTION ITEM: Tyler to draft up rough agenda for an OSGeo-OGC day at OSGIS, circulate with others on board, circulate to OGC reps, follow up with Suchith. - done - see planning page and |on official program now
 * 6. ACTION ITEM: Tyler to edit changes to letter of support process to reflect board discussion.
 * SAC report on backup strategy and security concept (security updates etc.)
 * FOSS4G2011 update
 * Approve Romanian Local Chapter request letter
 * Possibility for OSGeo to hold money for one of its local chapters (See Daniel's email to board list)

Minutes

 * Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2010-12-16.log
 * Attending: Arnulf, Jeff, Tim, Frank, Daniel and Tyler

Action Summary

 * 1) MOTION: Arnulf moved to adopt past meeting minutes, Jeff seconded, all were in favour
 * 2) TODO: Arnulf to discuss the issue of local chapter objectives on the local chapters list and follow up with Vasile (re: Romanian LC application) http://lists.osgeo.org/mailman/listinfo/local-chapters
 * 3) TODO: Tyler and Tim to look at Paypal button for OpenLayers donations toward project sponsorship
 * 4) TODO: Daniel to tweak his (OSGeo holding funds for chapters) ideas into a wiki page, and follow up with the other LCs to see how many might be interested in using this facility.
 * Next meeting: January 20th, 2011

Detailed Minutes

 * 1) Reviewed past minutes: Board Meeting 2010-11-18
 * 2) Some discussion of copyright and who/how it is assigned in various projects.  Arnulf hopes next incubation committee meeting could discuss some of these issues.
 * 3) Lots of action items done this past month, as noted in agenda.  Arnulf suggested to review some older items in the future to see what's left undone.
 * 4) MOTION: Arnulf moved to adopt past meeting minutes, Jeff seconded, all were in favour
 * 5) SAC report on backup strategy and security concept ( security updates etc. ) (Arnulf)
 * 6) Arnulf had questions about OSGeo SAC backup strategy.  General discussion about approaches.  A couple wiki pages pointed to SAC:Backups and SAC Service Status
 * 7) Some discussion of possibly paying someone to help with aspects of SAC that aren't easily done by volunteers.
 * 8) SAC chair wants to resign, Webcom chair too but no one else stepped up yet to take over.
 * 9) FOSS4G2011 update (Jeff, Tyler)
 * 10) TylerM: 	Two things... logo chosen, sponsorship prospectus almost ready... waiting on Peter.
 * 11) jmckenna: 	i aded the foss4g topic, just for a quick update. things are a little slow moving ( chair, peter, was/is in sydney australia )..but i expect it to get moving fast shortly
 * 12) Some nervousness about progress, but logo, prospectus and website are on track to get released this week.
 * 13) Winning logo: http://www.crowdspring.com/project/2290223_foss4g-denver-2011/voting/?key=b4953432380d8cab1dd439184d0f6fd0#
 * 14) Approve Romanian Local Chapter request letter
 * 15) More general local chapter questions/discussion came up.  Re: Romanian chapter there were questions about the role that geo-spatial.org site plays into their goals - e.g. are they going to be an open source centric chapter, or also promote non-foss (as per that site)?
 * 16) FrankW: 	I am somewhat unclear if the chapter is specifically an OSGeo chapter, or if it is really a geospatial interest group including open source and proprietary.
 * 17) danmo: 	do we have a policy that a chapter should be exclusively about OSGeo? Not all current chapters may meet that requirement
 * 18) Lots of discussion about roles and missions of local chapters and the broader benefits of OSGeo gaining exposure through various channels and vice versa.
 * 19) Probably would not have been this discussion if they only pointed to the wiki and not the external site.
 * 20) TODO: Arnulf to discuss the issue of local chapter objectives on the local chapters list and follow up with Vasile. http://lists.osgeo.org/mailman/listinfo/local-chapters
 * 21) Possibility for OSGeo to hold money for one of its local chapters ( See Daniel's email to board list http://lists.osgeo.org/pipermail/board/2010-December/003714.html)
 * 22) General agreement that it would be good if OSGeo could help chapters this way, with clear delineations as in the email.
 * 23) Question of how it lines up with 501c3 rules for dispersements
 * 24) Other concerns is logistical re: keeping banking manageable.
 * 25) TODO: Tyler and Tim to look at Paypal button for OpenLayers donations toward project sponsorship
 * 26) TODO: Daniel to tweak his ideas into a wiki page, and follow up with the other LCs to see how many might be interested in using this facility.


 * Next meeting: January 20th, 2011