FOSS4G 2014 Planning Meeting 12th November

'''FOSS4G LOC Planning Meeting Renewable Funding November 12, 2013'''

== ''NOTE: Next meeting will be Monday November 18th @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year to try to make quick progress.'' ==

Attending: In the room: Darrel, Tanya, Percy, Matt, Molly from VTM On the phone: Eli, Rafa, Greg from CUGOS

Agenda

Sponsorship topic:


 * Eli has assembled sponsor contacts from 2007, 2008*, 2009, 2010, 2011, 2013 (*still waiting on this one?)
 * Tanya has the sponsorship packet stuff for Eli - need to make pretty.
 * Eli recommends that we wait for our logo and visual design stuff to come along.
 * T-shirt sleeve to be included in sponsorship levels

Design Contract


 * Elizabeth to be contacted tomorrow. VTM can sign the contract.
 * The one parameter for design is that the ribbon must be included
 * folks are starting to brainstorm other branding ideas on the list - more ideas and convergence of preferences needed soon
 * Include list of the logo formats/sizes that we want - > T-shirts, banners, website, program
 * also want color palette and font specs from the designer so that we can begin to brand all of our products

VTM Milestones


 * Trisha distributed the milestone list in an email from last monday, and Molly took us through it.

You can check out a static copy of the milestone list here: https://docs.google.com/spreadsheet/ccc?key=0Ar2H3CpAJS9MdFRqOHQ1VWhQdWVQVEhSMm4xckk2OFE#gid=0


 * We agreed that Molly will go back to Travel Portland and look at getting 1000 room night agreement in place


 * Elliot center booking for Code Sprint and WhereCampPDX: block out the B block, Atrium, and option the A block


 * Consider Code Sprint vs WhereCampPDX sponsorship issues


 * Already talking with E3 webcasting about that contract


 * Call for papers system - Molly will get us some recommendations from other clients


 * Eventbrite - Molly will also make recommendations about alternatives.

Presentation Submissions


 * System needs to be ready accept submissions by Dec 15th, so that we can launch by Jan 15th


 * Check out Symposian CMS (conference ware) for the items that it covers

Academic track


 * Percy is pursuing an open source lab at PSU


 * We should reconnect with Deb Bryant and see how we can best partner with her

Christmas Bucket list


 * Percy has examples of Lenticular program cover - so awesome!


 * Mobile app for the program ??