OSGeo-BE-general-assembly-minutes-20170329

Open Source Geospatial – Belgium ASBL (OSGeo.be)

Rue de la Croix de Pierre 13 box 2, 1060 Bruxelles

Enterprise number 0641.662.720

Convocation: Annual General Assembly

March 29th 2017, 17:30

At Université libre de Bruxelles, Campus du Solbosch - building D - room DC6.126, Avenue Franklin D. Roosevelt 50, B-1050 Bruxelles

= Attendance =

Present:

Voting members :


 * Gaël Kruwialis (Administrator),


 * Johan Van de Wauw (Administrator – President of the board),


 * Maëlle Vercauteren (Administrator),


 * Marc Ducobu (Administrator – Treasaury of the board),


 * Tommy Oozeer (Administrator – Secretary of the board)

Absent:

Voting members :


 * Arnaud De Groof,


 * Christophe Guisset (represented by Gaël Kruwialis),


 * Dirk Frigne (Administrator),


 * Julien Collaer,


 * Moritz Lennert (represented by Gaël Kruwialis),


 * Nicolas Durane,


 * Oliver May (Administrator),


 * Roel Huybrechts

= Agenda =
 * 1) Report about last year activities
 * 2) Mapping facilities for homeless people
 * 3) FOSDEM 2016
 * 4) GeoDevEvening
 * 5) FOSS4G.be 2016
 * 6) Financial report 2016
 * 7) Discharge of the members of the Board of Directors for the 2016 financial year.
 * 8) Budget 2017
 * 9) Composition of the board
 * 10) New members
 * 11) Resignations
 * 12) Composition of the voting members
 * 13) New members
 * 14) Resignations
 * 15) Preview of the next year (2017)
 * 16) Agreement to give mandate to the board to take the necessary actions regarding the events and strategy ?
 * 17) Various
 * 18) Closing of the general assembly

= Resolutions =

FOSDEM 2016
OSGeo.be was present at FOSDEM 2016 Geospatial devroom on January 31 2016.

Mapping facilities for homeless people
This event has been organised on February 27 2016 by OSGeo.be with the collaboration of OSM, Poppy, ULB - IGEAT

OSGeoDevNight
This event will be organised today.

FOSS4G.be 2016
FOSS4G 2015 has been organised on September 22 2016 by OSGeo.be

Financial report 2016
The financial report prepared by Marc is unanimously approved by the general assembly.

Discharge of the members of the Board of Directors for the 2016 financial year
The general assembly unanimously grants the discharge to the board of directors.

Budget 2017
Marc explains the budget prepared by him. The estimated budget for next year is balanced. We expect more costs since the venue will probably not be free. The 2017 budget prepared by Marc is unanimously approved by the general assembly.

New members
There is no new member.

Resignations
There is no resignation.

As a result, the board stays unchanged.

New members
There is no new member.

Resignations
There is no resignation.

Agreement to give mandate to the board to take the necessary actions regarding the events and strategy ?
The general assembly unanimously agrees to give mandate to the board to take the necessary actions related to the events and the strategy. We also need to sign the charter members document.

Closing of the general assembly
There being no further business, the meeting then terminated.

Johan Van de Wauw           Tommy Oozeer President                            Secretary = After talks / open discussion =

Sponsoring
Five companies / organisations have subscribe to our special sponsoring offer : Geosparc, Geode, CIRB, Poppy, Champs libres. We need to send them an invoice and give them one month to pay.

Action : Marc : send the invoices

Venue
Potentials venues for our next FOSS4G.be are, among others :


 * Royal Military Academy : an official request must be sent.
 * BEL : the BEL may be available for an acceptable price (1.200 €)

Practical organisation
We need to have a list of tasks in Trello / Framagit All materials can also be hosted on our Gandi account

Action : Gaêl : contact 2 people from RMA to see if this venue could fulfill our needs