Board Meeting 2015-01-15

This board meeting is scheduled for the 15th of January 2015 at through IRC and follow up voting by email.

Standard items

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2014-12-11
 * brief treasurer report
 * FOSS4G 2015 Seoul update
 * FOSS4G 2016 update
 * Beginning plans for a 2015 budget (similar to OSGeo Budget 2014)
 * Dealing with SAC/systems issues (Outstanding SAC Issues 2014)
 * Select next meeting date/time

Items from past meetings

 * Updating/Recording accurate foundation officers
 * Website committee chair not active (according to the chair)
 * Geodata committee not actively used (according to the chair)
 * Marketing committee without a chair
 * Updating/Recording accurate local chapters
 * Agree on 5-level project evaluation as proposed by Cameron
 * OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)

New items

 * OSGeo website/wiki (Anne: see discussion on Board list)

Minutes

 * Attending: Jeff, Anne, Mike, Bart, Vasile, Jachym
 * Presiding: Jeff
 * Scribing: Anne

Motions (confirmed by email)
See email thread on the Board list.

Full, raw minutes notes
IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2015-01-15.log


 * 15:00 Meeting starts
 * 15:04 MOTION: approve past meeting's minutes: 5 votes in favour, motion passed
 * 15:06 Treasurer report from Mike Smith
 * the new OSGeo US account has been established, Daniel Morissette has successfully transferred the first $50K USD to the new account
 * FOSS4G Portland have the new account information, so they can transfer to the new account
 * We have received an invoice from FOSS4G-NA for the amount that was set aside from previous FOSS4G-NA to be rolled forward
 * (15:16) $22K USD that was earmarked by FOSS4G-NA. 1/2 went to OSGeo and 1/2 back to next FOSS4G-NA
 * Working out some issues with online access, but Mike will provide that money to FOSS4G-NA when he gets the online access (or will send a check)
 * FOSS4G (international South Korea) has requested seed money from OSGeo (which has been previously approved by the board) - money has been sent by Daniel
 * Still waiting on the new OSGeo credit card, Mike needs to follow up with the bank
 * All 990's were all received and accepted by the IRS
 * 15:21 Total OSGeo bank account: ~$250K USD, with $22K USD set to go for FOSS4G-NA, $100K set to come from FOSS4G Portland, $40K USD just sent to FOSS4G Seoul
 * 15:24 FOSS4G Seoul update
 * Jeff reports that Seoul LOC has signed the contract with local PCO (professional conference organizer), MECI int'l. http://en.meci.co.kr/, he has requested a copy of contract for OSGeo records
 * signed seed money agreement has been archived by the OSGeo Secretary
 * Jeff specifies that he acts as Board liaison with Seoul LOC, and is following their progress regularly.
 * 15:32 FOSS4G 2016 update
 * received 2 bids (letters of interest): from Bonn, Germany and Dublin, Ireland
 * Conference committee is alive and well, but the lack of an active chair is cause of worry
 * Conference committee will publish its decision on which bids shall go to next step (full proposal) on Monday
 * There is a lengthy discussion about who shall collect the votes of Conference Committee: shall not be also a Board member, so none of Jorge, Vasile or Jachym
 * The Board reaches agreement over Michael Gerlek (mpg) as a good candidate, Jeff will contact him and propose him to Conference Committee
 * 15:53 Budget 2015
 * The discussion focuses on SAC issues, that need a champion who talks with both Board and SAC and pushes for solving current issues
 * Budget 2015 needs a champion too, to write the draft. Vasile proposes to work on this.
 * 16:04 Select next meeting's date/time
 * Thursday 12th is problematic for several members. Vasile sets up a Doodle poll for date choice.