Board Meeting 2007 03 23

This board meeting has been scheduled for the 23rd of March at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time. Communication will use the new Conference Call facilities.

Agenda

 * Appoint meeting secretary
 * Review and approve Twenty Fifth Board Meeting minutes
 * Consider VisCom Budget 2007 (if updated)
 * Consider ka-map for OSGeo hosting, SAC willing.
 * Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
 * Approve Proposed Board Election Procedure.
 * Approve Membership Process.
 * Review rough cash flow summaries (Tyler)
 * Open Technology conference - general discussion (Tyler and others)
 * Brief discussion about invite from Promote GIS (Tyler)
 * FOSS4G contract update (Tyler)
 * Insurance update (Tyler)

Minutes

 * Appoint meeting secretary
 * Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
 * Tyler secretary


 * Review and approve Twenty Fifth Board Meeting minutes
 * Dave moved, second Frank, all in favour


 * Consider VisCom Budget 2007 (if updated)
 * Not updated, skipping


 * Consider ka-map for OSGeo hosting, SAC willing.
 * As an informal project only using hosting services, but also considering applying to incubation
 * Board discussing that ka-map fits general goals
 * Reviewing the general idea of hosting indirectly
 * Dave moved, second Frank, all in favour
 * Left to SAC to decide


 * Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
 * Discussing tracking role of position
 * Many tasks Tyler is already doing
 * Frank moved, Jo second, all in favour
 * TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups
 * TODO: Tyler - let Rich know about change


 * Approve Proposed Board Election Procedure.
 * discussing some of the issues around timing as in talk page comments
 * Frank moved, Chris second, all in favour


 * Approve Membership Process.
 * Renamed page to "New Membership Process"
 * Also discussing how many new members to add, as discussed on mailing list
 * Further revisions can be made and improved and incorporated into bylaws at a later date
 * Changing "criteria" to "positive attributes"
 * Frank moved, Jo second, all in favour


 * Adopt Chief Returning Officer.
 * Minor change to "removing members"
 * Frank moved, Dave second, all in favour


 * Appoint Chief Returning Officer.
 * Frank suggests Tyler as CRO
 * Frank moved, Chris second, all in favour


 * Task CRO to start with Charter Membership election process
 * Some discussion about next steps
 * Frank moved, Dave second, all in favour


 * Review rough cash flow summaries (Tyler)
 * Reviewed docs and discussed particulars


 * Open Technology conference - general discussion (Tyler and others)
 * Tyler and Chris gave brief overview of events and contacts made
 * Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
 * Strong OSGeo member showing at the event


 * Brief discussion about invite from Promote GIS (Tyler)
 * Discussed role and scope of the organisation
 * Question about who are their sponsors and partners
 * Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
 * Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups


 * FOSS4G contract update (Tyler)
 * Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
 * TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign


 * Insurance update (Tyler)
 * Preliminary quotes received and being reviewed


 * Close meeting
 * Jo moved, Frank seconded, all in favour