OSGeo-BE-meeting-20160915

Present
Johan Dirk Gaël Marc Tommy

Agenda
* Registrations * Surveyors * Volunteers - organisation * Sponsors * Communication - press release * Social dinner * Collaborations - hack day * Program * General Assembly * VAT * Next meeting
 * FOSS4G-BE 2016
 * OSGeo.be
 * Miscellaneous

Regitrations
We currently have 186 registrations.

Action: all : activate our networks to try to attarct more people to the conference

Surveyors
The event will stay free but filing fees of 25 € will be charged to obtain a certificate. The whole administrative process (invoice, payment, certificate delivery) can handled after the event. All we gave to do is hold a register with check in and check out times.

Action: Marc : update EventBrite (surveyors tickets) Action: Tommy : update website Action: Tommy : announce our event to surveyors / associations 

Volunteers - organisation
We definitely need to contact Oliver to see how many volunteers we have and how we van organise the work (documents, signs, ...)

Action: Tommy, Dirk : Contact Oliver

Sponsors
Platinum and and gold sponsors will get respectively two and one table(s) at the sponsor village. They will also get two parking places

Communication - press release
We'll try to contact some medias (espicially in Brussels). We'll also post something on the OpenBelgium blog.

Action: Gaël, Tommy : review last year press relase and send it to some medias Action: Johan : post on OpenBelgium blog

Social dinner
Action: Gaël : send email to presenters and make reservation

Collaborations - hack day
We will be promoting the hackday during FOSS4G-BE

Program
Detailed program for the morning is the following :


 * Intro: 10 minutes Johan intro conference
 * Dirk 5 minutes on OSGeo
 * Tommy 5 minutes on activities of OSGeo.be
 * Johan (coordinate)Overview of OSGeo Projects
 * Gael/Johan: News from Bonn - Gael impressions from Bonn

General Assembly
The General Assembly will be held in the Sylva room. It will be a good room to interact with participants

VAT
It seems that there are two alternatives to manage our VAT obligations :
 * Régime de franchise de la taxe pour les petites entreprises
 * Article 44 8°

Anyway, we will contact an organisation that can help us with that issue

Action: Johan : contact VSDC

Next meeting
Next meeting is scheduled for September 22 at Brussels (FOSS4G.BE - Bruxelles environnement).