Board Meeting 2011-09-01

This board meeting is scheduled for the 1st of September 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Board Meeting 2011-08-04
 * Welcome new directors, thank resigning directors
 * Review action summary from last meeting
 * ACTION: Tyler update media sponsorship program and circulate to board and marketing com for further discussion
 * Deferred to after FOSS4G
 * ACTION: Motion to adopt Membership Application management and task somebody to do it, discuss funding.
 * Tyler interested in working alongside someone else.
 * ACTION: Continue MOU development, pass SIGTE agreement past Edu committee, other ICA directly to board.
 * ACTION: Arnulf started new page with ideas how to move Forward
 * APPROVE MOU with ICA and SIGTE (Tyler)
 * MOU ICA
 * MOU SIGTE
 * FOSS4G 2011 update (Jeff)
 * AGM prep (was Chris - someone else now?)
 * Desired format, topics, speakers?
 * Board meeting prep (all)
 * See a draft list of topics
 * Important items: 2012 Budget (2011 here), goals for 2012
 * Media Sponsorship - very draft outline of idea (Tyler)
 * Talk about the idea to backup Code Sprint funding (see mpg's mails).
 * Approve motion for MapFish to graduate from Incubation with Eric Lemoine as PSC Chair / VP MapFish at the recommendation of the Incubation committee (see IncCom Motion and vote).
 * Set next meeting time/date/place
 * please add your agenda item

Minutes

 * Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-09-01.log
 * Attending: Jeff, Frank, Arnulf, Tim, Jo, Tyler
 * Regrets: Peter, Mark, Michael, Daniel
 * Chair: Arnulf
 * Scribe: Tyler

Motions
To be confirmed by email vote or face to face vote
 * 1) MOTION: Arnulf moved to adopt past meeting minutes, seconded by Frank, all were favour.
 * 2) MOTION: Tim motioned to approve graduation of MapFish project from incubation, as recommended by incubation committee. All were in favour.
 * 3) MOTION: Arnulf motioned to guarantee up to $12,000 for the Island Code sprint organized by Michael Gerlek, several -0 votes and one -1 blocked the motion from passing.  Motion not carried.

Actions

 * 1) ACTION: Tyler to add official start date for new directors to election planning template
 * 2) ACTION: Tyler contact outgoing directors to see what tasks/items they had on their plate and need to pass back to current board
 * 3) ACTION: Tyler to discuss membership management system with board to find a partner to work with on developing it, give update to list.
 * 4) ACTION: Arnulf to engage local chapters for speaking at AGM
 * 5) ACTION: Review and edit: http://wiki.osgeo.org/wiki/Forward and http://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Denver_2011
 * 6) ACTION: Tyler to update year-to-date stats on 2011 budget, financial report for AGM

Detailed Minutes

 * 1) Reviewed past minutes: Board Meeting 2011-08-04.
 * 2) MOTION: Arnulf moved to adopt past meeting minutes, seconded by Frank, all were favour
 * 3) Welcome new directors, thank resigning directors
 * 4) New directors recognised: Jo Cook, Mark Lucas, Michael Gerlek, Peter Batty.  Continuing directors include: Arnulf Christl, Daniel Morissette, Frank Warmerdam, Jeff McKenna, Tim Schaub
 * 5) Thanks to all outgoing directors for their time and effort
 * 6) ACTION: Tyler to add official start date for new directors to election planning template
 * 7) Reminder to new directors to share any questions, etc. with group.
 * 8) ACTION: Tyler contact outgoing directors to see what tasks/items they had on their plate and need to pass back to current board
 * 9) Review action summary from last meeting
 * 10) ACTION: Tyler to discuss membership management system with board to find a partner to work with on developing it, give update to list.
 * 11) APPROVE MOU with ICA and SIGTE ( Tyler )
 * 12) MOU no longer with just open source working group, but with top level of ICA
 * 13) Discussed history of MOU development, allocating resources, reviewed existing ones briefly (OGC, CGS)
 * 14) Alex Mandel mentioned that it would be helpful to have universities mirror OSGeo downloads, could possibly tie into existing MOUs
 * 15) Question of how much involvement spanish community may have in SIGTE MOU
 * 16) FOSS4G Update (Jeff)
 * 17) Registration over 700 mark.  Net revenue projection ~$100k
 * 18) Various insurance lined up (Tyler).  Lots of involvement at lower level coordination this year.
 * 19) AGM Planning
 * 20) Discussed what format to take.  Consensus that local chapter reports are welcomed. Arnulf will moderate session.
 * 21) ACTION: Arnulf to engage local chapters for speaking at AGM
 * 22) Prep for board meeting in Denver
 * 23) ACTION: Review and edit: http://wiki.osgeo.org/wiki/Forward and http://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Denver_2011
 * 24) ACTION: Tyler to update year-to-date stats on 2011 budget, financial report for AGM
 * 25) Tyler brief update on cash situation: we have ~$40k in bank.. plus ~$100k from foss4g potentially... which gives us enough for a year �of budget
 * 26) MOTION: Tim motioned to approve graduation of MapFish project from incubation, as recommended by incubation committee. All were in favour.
 * 27) Code Sprint backup funding support
 * 28) Some concern of precedent setting, timing, required funding amount, "size" of event compared to others, how it fits with budget
 * 29) Some enthusiasm for supporting code sprints, lots of discussion.
 * 30) MOTION: Arnulf motioned to guarantee up to $12,000 for the Island Code sprint organized by Michael Gerlek, several -0 votes and one -1 blocked the motion from passing.  Motion not carried.
 * 31) Meeting adjorned after 1h20