Board Meeting 2011-10-05

This board meeting is scheduled for the 5th of October 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Face to Face Meeting Denver 2011
 * Action items from last meeting
 * Appoint new secretary
 * Board meetings
 * Find a regular day and time for board meetings (can also be agreed via mail up front).
 * Evaluate options for IRC or voice conf and provider, or go for a combination
 * ED tasks transfer (link forthcoming)
 * Provide guidance to the Conference Committee wrt FOSS4G Beijing and potentially conflicting regional events
 * Results from the foss4g 2011 attendee survey (Batty to summarize - latest results sent to board list 10/5/2011)
 * North American regional conference for 2012
 * Discussion to fund Jeff for conference management
 * Finances
 * Status update
 * Outsourcing options (get quotes?)
 * Open session regarding the future style of the organization (mpg's 3 suggestions)
 * Three roles needed (to be filled by 1 person, or more?)
 * Administrative tasks
 * Project work (SAC, code sprints, etc.)
 * ED / ambassador:
 * Outreach
 * Fundraising
 * Conferences
 * Sponsorships
 * Sponsoring Memberships?
 * Other suggestions
 * MOUs
 * appointment of an MOU Czar
 * proposal for Geomatics Laboratory of Politecnico di Milano
 * Review/adopt Code Sprint Guidelines
 * please add items

Minutes

 * logistics
 * detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-10-05.log
 * Attending: Jo, Jeff, Daniel, Peter, mpg, Mark, Tyler, Frank (10:26)
 * Regrets: Arnulf
 * Absent: Tim
 * Chair: Daniel
 * Scribe: mpg


 * [10:12] review of previous meeting's minutes
 * daniel moves, jeff seconds -- passed


 * [10:14] action items / TODOs from last mtg
 * wiki page on CodeSprint policies (http://wiki.osgeo.org/wiki/Code_Sprint_Guidelines)
 * noted that last line needs to be removed
 * action punted to end of mtg
 * make mission text same on all pages
 * TODO: pmbatty (w/ Frank in loop)
 * draft RCMRD MOU
 * TODO: Jeff and Tim
 * motion to appoint mpg as secretary
 * Daniel moves, Peter seconds -- passed


 * [10:32] new time for mtgs?
 * agreed to Thursday of the second week of the month at 17:00 UTC


 * [10:38] format for future mtgs (IRC/skype/other?)
 * pmbatty to look into conference call options, others to email him with other ideas
 * for now, stay with IRC


 * [10:46] transfer of ED tasks
 * Tyler has a list going (on google docs)
 * we're making slow progress
 * board members encouraged to grab items


 * [10:53] "provide guidance to conf committee"
 * Peter sent out survey results, w/ summary
 * [10:58] mtg extended 30 mins
 * discussion about dilution relative to Beijing event, 50/50 deal with GITA, ...
 * no closure -- fundamental questions about who/what we are and want to be
 * we will move beijing-specific items to list; larger topic to be addressed next meeting


 * suggestion we allocate 2 hrs for next mtg


 * [11:36] Frank moves to close, mpg seconds, motion passes

Action Summary

 * 1) mpg: remove last line from codesprint guidelines [done]
 * 2) Peter: make mission text same on all pages
 * 3) Jeff/Tim: draft RCMRD MOU
 * 4) Peter: look into conf call options
 * 5) All: review Tyler's task list and volunteer for something

Motions

 * 1) approval of previous meeting's minutes (m/ Daniel, 2/ Jeff, all +1)
 * 2) appoint mpg as secretary (m/ Daniel, 2/ Peter, all +1)
 * 3) close meeting (m/ Frank, 2/ mpg, all +1)

Update: Motions approved by email vote with +1 from all board members in the days following the meeting (see http://lists.osgeo.org/pipermail/board/2011-October/009026.html)