Board Meeting 2011-07-07

This board meeting is scheduled for the 7th of July 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Board Meeting 2011-05-05
 * FOSS4G 2011 update (Jeff)
 * Project sponsorship & donations (Tim)
 * new Bronze level ($1000 USD)
 * documentation on getting set up for donations
 * Paid membership levels (Tyler as per email)
 * Media sponsorship level (Tyler as per email sorry, guess Mac Mail doesn't word wrap by default :P)
 * Board
 * Charter elections
 * Scheduling of meetings and training during FOSS4G
 * Yearly update (?) of list of project/chapter/committee liaison/chairs
 * Discussion: How to develop a business plan for the next years?
 * please add to the agenda

Minutes

 * Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-07-07.log
 * Attending: Frank, Jeff, Daniel, Ravi, Chris, Tyler
 * Chris chaired meeting, Tyler did up minutes

Action Summary

 * 1) ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
 * 2) ACTION Jeff tell us more about the membership app he uses with another nonprofit
 * 3) ACTION Tyler draft proposal for outlining media sponsor program for board discussion
 * 4) ACTION Tyler, Daniel looking for venue to meet for F2F meeting. (Update: GeoIQ offered office space, see list)

Details

 * Quorum, but not all participants can use skype voice to confirm votes, so no voting or motions took place


 * 1) FOSS4G 2011; Update from Jeff and Tyler
 * 2) registrations up to around 450 on monday...looking really good.  Workshops filling...some like PG might go into a larger 120 cap room...good problems, record levels, expecting 800-900 attendees.
 * 3) Tyler has an "agreement" between GITA and OSGeo to sign off on.. but it's not contractual, merely spelling out areas of responsibility.
 * 4) We might run out of rooms in our room block soon - so that's a good problem to have, since selling the rooms, means we don't pay for the rest of the venue.
 * 5) Next item: Project sponsorships
 * 6) One of the things we have been observing with OpenLayers is that we have a number of small organizations which are interested in sponsoring OpenLayers at $1000.
 * 7) Reviewed project sponsorship levels/program: http://wiki.osgeo.org/wiki/Project_Sponsorship
 * 8) All agreed that proejcts should be free to set their own sponsorship levels, though staying with >$500.
 * 9) ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
 * 10) "documentation on getting set up for donations" - deferred
 * 11) Paid membership levels
 * 12) Feedback from community at large is toward a paid level with some limited perk.  Also, idea gains traction with local chapters.
 * 13) General debate on value and complexity of implementing.  Decisions deferred to list, no one assigned to the project.
 * 14) Agreement that general membership management application needs to happen first anyway.
 * 15) ACTION Jeff tell us more about the membership app he uses with another nonprofit
 * 16) Media sponsorship level
 * 17) Debate about value of having more marketing.  General agreement that it was worth pursuing.
 * 18) ACTION Tyler draft proposal for outlining media sponsor program for board discussion
 * 19) Charter & Director elections
 * 20) Discussion of next steps.  Daniel offered to run elections.
 * 21) How many seats open for charter election?
 * 22) Confirmed 5 seats open for board election, including Markus, Chris, Ravi who are not going to run again
 * 23) Thank you gifts for outgoing directors?
 * 24) Scheduling of meetings and training during FOSS4G
 * 25) Discussed face to face Denver meeting.  Best day seems following Sunday after code sprint (Sat).
 * 26) ACTION Tyler, Daniel looking for venue to meet for F2F meeting. (Update: GeoIQ offered office space, see list)
 * 27) AGM
 * 28) Timing and venue open for discussion still.  Tyler/Peter planned Friday, following closing of FOSS4G (3:45 closing).  But earlier in week (only shorter slots available then) preferred by others, need to check times available.  Challenging potential conflicts with BOFs.
 * 29) ACTION Jeff follow up with LOC to make sure a reasonable slot is selected, suggesting which is best.
 * 30) ACTION After AGM location/time is verified, Chris offered to organise the AGM itself.
 * 31) Other items deferred
 * 32) Meeting adjourned after ~1.5 hours