Board Meeting 2014-10-16

This board meeting is scheduled for the 16th of October 2014 at 13.00UTC through IRC and follow up voting by email.

Agenda

 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: Board Meeting 2014-09-13
 * brief treasurer report
 * Beginning the FOSS4G 2016 process
 * Approve the MOU ISPRS
 * Developing a Code of Conduct for the foundation (members, events)
 * Selecting a 'Board Sprint' day/time (to tackle issues such as FOSS4G/vision/goals)
 * Updating/Recording accurate foundation officers
 * Website committee chair not active (according to the chair)
 * Geodata committee not actively used (according to the chair)
 * Marketing committee without a chair
 * Updating/Recording accurate local chapters
 * Agree on 5-level project evalutaion as proposed by Cameron
 * OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
 * add your items here
 * Select next meeting timeslot (is this time ok for everyone?)

Minutes

 * Attending: Jeff, Anne, Maxi, Jachym, Jorge, Mike
 * Presiding: Jeff
 * Scribing: Anne

Assigned Tasks

 * Jorge: publish election report (a polite request rather than a task, he was not there when the request was made) -- done: Election_2014_detailed_results
 * Jeff+Anne: News item for MoU ISPRS
 * Write a Code of Conduct draft on wiki, get it voted by Charter members, put in place report addresses/forms
 * Jachym: contact Conference Committee for FOSS4G 2016 RfP -- done: mail to Board list and Frank
 * Anne: make an online poll for Board sprints -- done: mail to Board list

Motions (confirmed by email)
See email thread on the Board list.

Full, raw minutes notes
IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-10-16.log


 * 13:00 Meeting starts: present Board members are Jeff, Anne, Maxi, Jachym and Jorge
 * 13:06 Motion: approve past meeting's minutes
 * 13:11 Discussion over OSGeo financial reports availability
 * Motion: put online, clearly accessible all the OSGeo economic report at the end of each year format has to be established to guarantee privacy to everybody
 * 13:21 Agenda item: FOSS4G 2016
 * FOSS4G 2016 will be in Europe and it is needed to send the RfP soon, as it requires time to find an appropriate location for ~1000 attendees
 * Task: Jachym will first contact Conference Committee to get RfP updated in one month, if there is no answer the Board will take care of updating RfP
 * 13:30 Mike joins the meeting and votes for the financial reports
 * 13:31 Agenda item: MoU ISPRS
 * General agreement over the MoU: the practical implementation of this collaboration will be done by interested people/committees of OSGeo and ISPRS
 * Motion: approve the Memorandum of Understanding with the International Society for Photogrammetry and Remote Sensing (ISPRS), and to allow both organizations to work together to promote open geospatial
 * 13:38 Agenda item: Developing a Code of Conduct for the foundation (members, events)
 * Suggestions to take inspiration from Debian CoC and QGIS CoC, that are broad enough to fit all Foundation activities and events
 * Discussion over how strict shall the CoC be, and how to get reports about CoC violations (anonymous or not), and what to do if they happen (ban the person?)
 * Task: prepare a draft on the wiki, then let Charter members vote
 * 14:00 Select next meeting timeslot: http://wiki.osgeo.org/wiki/Board_Meeting_2014-11-13