Board Meeting 2018-12-20

This board meeting is scheduled for the 20th of December 2018 at 20:00 - 22:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

This is a F2F video meeting happening on https://meet.jit.si/OsgeoBoard

Current items
Items in italic are recurring at each meeting.

Note that this meeting is limited to 2 hours, and has as a priority on working on the Budget for 2019.


 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes
 * Board_Meeting_2018-12-17
 * Review actions from previous meeting
 * Approve 2019 Minneapolis Community/Code Sprint
 * Sprint Wiki Page
 * Approve selection of Conference Committee for FOSS4G 2020 for Calgary

Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:


 * Draft budget OSGeo_Budget_2019 discussion and prep
 * Events (Maria, Astrid)
 * Help local events
 * Travel Grant Program
 * Standards and interoperability (Tom)
 * New OGC standards coming up
 * CITE certification
 * Foundation function
 * Ongoing treasurer responsibility (Michael)
 * Ongoing secretary responsibility (Astrid)
 * Clarify expectations on OSGeo financial support (Maria, Jody)
 * OSGeo Project (Angelos, Jody)
 * Contact projects
 * Work on project health status reports
 * Project pages, outreach information (Astrid )
 * SAC (Angelos)
 * Contact to SAC, make sure SAC has what it needs to provide support to community
 * Youth outreach (Victoria)
 * Involving more young people in OSGeo
 * GSoC and GCI
 * GeoForAll
 * Impact of this on growing the community
 * Outreach and Advocacy (Astrid)
 * Work on marketing and events
 * Publishing event and project pages
 * Local chapters
 * Professional relationships (Jody)
 * Manage relationships and Org to Org outreach
 * add your priorities here

Minutes

 * Chair: Jody
 * Scribe: Angelos

Attending:


 * Jody
 * Angelos
 * Maria
 * Helena
 * Mike
 * Tom
 * Victoria
 * Astrid

Board_Meeting_2018-12-17
MOT1: Approve minutes from meeting 2018-12-17


 * Jody: +1 (Initial motion)
 * Mike: +1 (seconded)
 * Tom: +1
 * Helena: +1
 * Angelos: +1
 * Victoria: +1
 * Maria: +1

Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17

Status: Open

Approve 2019 Minneapolis Community/Code Sprint

 * https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019
 * https://lists.osgeo.org/pipermail/board/2018-November/011803.html
 * Jody presents briefly how the Codespring works (alternating NA and EU).
 * Discussion about financial backstop of the Code Sprint.
 * Discussion about potential travel grant program.
 * Offering other type of help that is not strictly financial.
 * Marketing swag
 * Incuabtion projects
 * Board for partner relationships (such as OGC attendance)

MOT2: Approve Minneapolis OSGeo 2019 Code Sprint


 * Jody: +1 (Initial motion)
 * Mike: +1 (seconded)
 * María: +1
 * Helena +1
 * Angelos +1
 * Victoria +1
 * Tom +1

Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint

Status: Passed during meeting.

FOSS4G 2020 for Calgary

 * https://lists.osgeo.org/pipermail/board/2018-December/011900.html

MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary


 * Mike: +1 (initial motion)
 * María: +1 (seconded)
 * Angelos: +1
 * Tom: +1
 * Helena: +1
 * Victoria: +1
 * Jody: +1

Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary

Status: Passed during meeting

Events

 * priorities:
 * TGP for events, marketing support, seed money for events
 * discussion on osgeo growth
 * material
 * importance of travel in person
 * OSGeo representative idea, worth continuing
 * attend next board meeting
 * how to encourage these to be successful
 * age demographic
 * young women present
 * visible diversity

sidebar: what can osgeo do for you financially
 * events
 * chapters

Local chapters

 * We like to have local chapter independent to be effective in lobbying policy
 * For example being a Spanish organization
 * Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming

Budget 2019 spreadsheet

 * https://docs.google.com/spreadsheets/d/1-0QwHMy1TN_SPiFIJ_pq9RLzJVpGehsZEC7Dfc7mxLM/edit#gid=0


 * Admin: Fine
 * Travel:
 * Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
 * FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
 * Event support: $7000
 * five events, 1000 per event
 * consider increasing, … 2000?

Partners

 * IGU - osgeo present?
 * ISPRS - 2020 (every four years)
 * ICC - 2019 (every two years)
 * booths can be very expensive - like $5k
 * Guido arranged booth swap previously?
 * How to staff the booth
 * Talk at the events? Can we ask as a partner?
 * Workshops at …
 * How to attend
 * Assume five events? can we work from last year?
 * Check for GeoForAll? Check to with projects?
 * See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
 * Some risk around ticket cost, may be higher than plane and accommodation