Difference between revisions of "Board Meeting 2011-11-10"

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(Minutes)
(Minutes)
Line 43: Line 43:
 
** RCMRD MOU
 
** RCMRD MOU
 
*** seems no interest their side
 
*** seems no interest their side
*** '''Frank''' will try to contact, carry over to next time
+
*** Frank will try to contact, carry over to next time
 
** conf call options
 
** conf call options
 
*** Peter out, defer
 
*** Peter out, defer
Line 51: Line 51:
 
*** CRM working
 
*** CRM working
 
*** Tyler mailing mpg some hardcopy stuff
 
*** Tyler mailing mpg some hardcopy stuff
*** phone number for DNS, etc - mpg cell for now, '''mpg''' to get google voice for this
+
*** phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
 
* reviewing the ED xfer list
 
* reviewing the ED xfer list
 
** https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
 
** https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
Line 68: Line 68:
 
*** also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
 
*** also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
 
*** we are considering hiring Jeff to do this
 
*** we are considering hiring Jeff to do this
** '''Jeff''' to report back on 17th
+
** Jeff to report back on 17th
 
** Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
 
** Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
*** '''Arnulf''' to send board mtg email to disucss list w/in 1 week
+
*** Arnulf to send board mtg email to discuss list w/in 1 week
  
 
* Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
 
* Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
Line 80: Line 80:
 
** bylaws changes to find a way to fix board voting procedures
 
** bylaws changes to find a way to fix board voting procedures
  
* webcom redesign issue
+
* WebCom redesign issue
** moved to sac/webcom, no board action to be taken
+
** moved to sac/WebCom, no board action to be taken
  
 
* contact point for sponsorships?
 
* contact point for sponsorships?
** will be arnulf for now
+
** will be Arnulf for now
 
** may hand off/rotate in time
 
** may hand off/rotate in time
  
 
* additional items
 
* additional items
** '''mpg''' to send out email with all motions
+
** mpg to send out email with all motions
  
 +
 +
==== Assigned Tasks ====
 +
 +
* '''Frank''': try to contact RCMRD once more re: MOU
 +
* '''mpg''': get a google voice phone number for OSGeo
 +
* '''Mark''': continue email threads on NA chapter formation
 +
* '''Jeff''': prepare proposal for aiding Beijing LOC (due Nov 17th)
 +
* '''Arnulf''': send out summary of meeting to discuss list (due Nov 17th)
 +
* '''Jo''': form bylaws team
 +
* '''mpg''': send out motions for formal voting
  
  

Revision as of 12:35, 10 November 2011


This board meeting is scheduled for the 10th of November 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

  • Review past minutes: Board Meeting 2011-10-05
  • Appoint secretary
  • Action items from last meeting
    1. mpg: remove last line from codesprint guidelines [done]
    2. Peter: make mission text same on all pages
    3. Jeff/Tim: draft RCMRD MOU
    4. Peter: look into conf call options
    5. All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
  • (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
  • (Motion to) establish a North America Region Chapter OSGeo-NA
  • Discuss how to proceed with FOSS4G 2012 in Beijing.
  • Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam (see mail)
  • Review, simplify and harmonize OSGeo Bylaws, guidelines and OSGeo Constitution
  • Review What's_Not_Working and What's Working (last edits from 2006) and update or delete (not sure whether we need this pages).
  • Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and WebCom_OSGeo_Site_Focus#All_Together_Now
  • Initial contact point for sponsorship requests and follow-ups.
  • please add items

Minutes

  • roll call
  • review past minutes
    • approved
  • items carried over from last meeting
    • codesprint guidelines approved
    • RCMRD MOU
      • seems no interest their side
      • Frank will try to contact, carry over to next time
    • conf call options
      • Peter out, defer
    • review Tyler's task list
      • most pressing items seem to be already being handled
      • treasurer transition not yet completed
      • CRM working
      • Tyler mailing mpg some hardcopy stuff
      • phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
  • reviewing the ED xfer list
  • approve Jody as Incubation Chair
    • approved
  • motion for NA chapter
    • much discussion
    • agreed to defer; Mark follow up on emails
  • Beijing 2012 event
    • Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
      • there is a perceived lack of communications from the LOC which has us concerned
      • also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
      • we are considering hiring Jeff to do this
    • Jeff to report back on 17th
    • Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
      • Arnulf to send board mtg email to discuss list w/in 1 week
  • Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
    • Arnulf to own this
  • Need to simplify our bylaws
    • need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
    • Jo to lead this team
    • bylaws changes to find a way to fix board voting procedures
  • WebCom redesign issue
    • moved to sac/WebCom, no board action to be taken
  • contact point for sponsorships?
    • will be Arnulf for now
    • may hand off/rotate in time
  • additional items
    • mpg to send out email with all motions


Assigned Tasks

  • Frank: try to contact RCMRD once more re: MOU
  • mpg: get a google voice phone number for OSGeo
  • Mark: continue email threads on NA chapter formation
  • Jeff: prepare proposal for aiding Beijing LOC (due Nov 17th)
  • Arnulf: send out summary of meeting to discuss list (due Nov 17th)
  • Jo: form bylaws team
  • mpg: send out motions for formal voting


Motions

  1. approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
  2. codesprint guidelines approved - m/Frank, 2/mpg, all +1
  3. approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
  4. Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
  5. close meeting [not voted]