Difference between revisions of "Board Meeting 2012-09-13"

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[[Category:Board Meetings 2012]]
 
[[Category:Board Meetings 2012]]
  
This board meeting is scheduled for the 13th of September 2012 [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=09&day=13&hour=17&min=0&sec=0 at 17:00 UTC] on IRC and follow up voting on Skype or by email.  
+
This board meeting is scheduled for the 13th of September 2012 [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=09&day=13&hour=12&min=0&sec=0 at 12:00 UTC] on IRC and follow up voting on Skype or by email.  
  
  
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** appoint meeting chair, meeting scribe/secretary
 
** appoint meeting chair, meeting scribe/secretary
  
* Review and approve past minutes: [[Board Meeting 2012-08-09]]
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* Review and approve past minutes: [[Board Meeting 2012-08-20]]
  
 
* Action items from last and previous meetings
 
* Action items from last and previous meetings
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* New business
 
* New business
** confirm election of new board members
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** Scheduling this year's Sol Katz Award and OSGeo Annual General Meeting
** process for replacing Jo
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** OGC membership process update ([http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC#Designated_OSGeo_Members ref])
** OGC membership
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** Discuss draft of OSGeo Advocate [http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses Expenses Guidelines]
*** define a process for allocation and reviewing OGC membership slots
+
** Appoint [http://wiki.osgeo.org/wiki/FOSS4G_NA_2013_OSGeo_Agreements#Board_Representative_on_the_LOC_and_Executive_committee Board rep for the FOSS4G-NA 2013 LOC and Executive Committee]
*** give one OGC membership to Andrea Aime (subject to availability and above process)
+
** Discuss mirroring of OSGeo sites, like GRASS GIS does [proposed by Anne]
** ...
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** Finances: IRS (internal revenue service) update
 
** ''please add items''
 
** ''please add items''
  
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== Minutes ==
 
== Minutes ==
 +
 
* logistics
 
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-08-09.log
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** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-09-13.log
** Attending: seven mpg pmbatty dmorissette tschaub
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** Attending: FrankW, jmckenna, dmorissette, aghisla , jachym, and CameronShorter
** Absent with regrets: jo frankw
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** Absent/missing: pmbatty, mlucas, mpg
** Missing: mark
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** Chair: FrankW
** Chair: seven
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** Secretary: dmorissette
** Secretary: mpg
+
  
 +
* Previous meeting minutes:
 +
** MOTION: Daniel moves to adopt the minutes of the [[Board Meeting 2012-08-20]] after adding mention that all votes have been confirmed by email (aghisla/2, all +1)
  
==== Assigned Tasks ====
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* New business
# ...
+
  
 +
** Scheduling this year's Sol Katz Award and OSGeo Annual General Meeting
 +
*** Long discussion, also including the question of AGM and face to face board meeting
 +
*** defer discussion/decision on AGM and F2F to mailing list (we've also come back to this at the end of the meeting, see further below)
 +
*** defer decision on Sol Katz to Sol Katz committee
 +
 +
**  OGC membership process update
 +
*** Update on discussions, the designation process is documented at http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC#Designated_OSGeo_Members
 +
*** MOTION: Frank moves to accept the OGC slot selection process as detailed (briefly!) in http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC#Designated_OSGeo_Members (Frank/1, Cameron/2, all +1)
 +
 +
**  Discuss draft of OSGeo Advocate Expenses Guidelines
 +
*** Point of information, guidelines are at: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses
 +
*** No action required by board
 +
 +
**  Appoint Board rep for the FOSS4G-NA 2013 LOC and Executive Committee
 +
*** MOTION: Frank motions to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
 +
 +
**  Discuss mirroring of OSGeo sites, like GRASS GIS does [proposed by Anne]
 +
*** Seems that some countries would block OSGeo sites and mirroring could help address that.
 +
*** ACTION: aghisla to report issue with more details to SAC
 +
 +
**  Finances: IRS update
 +
*** Daniel is in touch with the attorney that worked with Tyler on our application a few years ago. More details to come in coming weeks after his appointment with the attorney.
 +
 +
** Back on AGM, Sol Katz and F2F (since we have a few minutes left):
 +
*** Intergeo sounds like a good option (http://www.intergeo.de/en/index.html)
 +
*** The date may be a bit short (October 9 to 11 is less than a month from now)
 +
*** ACTION: jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo
 +
 +
* Next Meeting:
 +
** Discussion about best time slot... sounds like rotation is still best
 +
** MOTION: FrankW moves that we try rotating amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)
 +
** Next meeting: October 11, at 3.00 UTC.
 +
 +
 +
==== Assigned Tasks ====
 +
# aghisla to report issue of OSGeo sites being blocked by some countries to SAC
 +
# dmorissette to report on IRS discussions with attorney
 +
# jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo
  
 
==== Motions ====
 
==== Motions ====
# ...
+
# Motion to adopt minutes of 2012-08-20 meeting (dmorissette/1, aghisla/2, all +1)
 +
# Motion to accept the OGC slot selection process as detailed at http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC (Frank/1, Cameron/2, all +1)
 +
# Motion to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
 +
# Motion that we try rotating board meeting times amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)
  
 +
All the motions were officially voted on by email and approved (http://lists.osgeo.org/pipermail/board/2012-September/010228.html)
 +
 +
* An inter-meeting motion was passed on board-priv authorizing Cameron Shorter to send a letter of support for an NSF proposal by Phlilip Davis of Del Mar College.
  
 
==== Notes ====
 
==== Notes ====
 
...
 
...
 +
 +
== Supporting Material ==
 +
 +
=== OGC ===
 +
 +
''From some mail from Mark Reichardt:''
 +
 +
Yes, we should be able to address this request.  Per the Memorandum of
 +
Understanding signed between OGC and OSGEO, we can issue up to six one year
 +
OGC Individual Memberships on a complimentary basis to OSGEO members.  There
 +
are only three conditions that need to be met here, and only one of them is
 +
your responsibility.
 +
 +
1.  OSGEO must approve the nomination of an OSGEO member to receive an OGC
 +
Individual membership (Arnulf has essentially confirmed his support per his
 +
email below)
 +
2.  There can be no more than six complementary Individual memberships
 +
related to the OGC / OSGEO at any one time (I believe we have slots
 +
available -- I'll confirm this today)
 +
3.  You meet the conditions of the OGC Individual membership as described on
 +
our website. Please visit:
 +
 +
http://www.opengeospatial.org/ogc/join/level/individual
 +
http://www.opengeospatial.org/ogc/join/application 
 +
 +
If you have any questions after reviewing this material, please contact me
 +
directly.  Otherwise, please fill out the application, and send it to our
 +
Wayland office.  Make a note on the application that your "Individual
 +
Membership in the OGC is complimentary per the OGC/OSGEO MOU"

Latest revision as of 09:53, 26 September 2012


This board meeting is scheduled for the 13th of September 2012 at 12:00 UTC on IRC and follow up voting on Skype or by email.


Agenda

  • roll call
    • appoint meeting chair, meeting scribe/secretary
  • Action items from last and previous meetings
    • ...

Minutes

  • Previous meeting minutes:
    • MOTION: Daniel moves to adopt the minutes of the Board Meeting 2012-08-20 after adding mention that all votes have been confirmed by email (aghisla/2, all +1)
  • New business
    • Scheduling this year's Sol Katz Award and OSGeo Annual General Meeting
      • Long discussion, also including the question of AGM and face to face board meeting
      • defer discussion/decision on AGM and F2F to mailing list (we've also come back to this at the end of the meeting, see further below)
      • defer decision on Sol Katz to Sol Katz committee
    • Appoint Board rep for the FOSS4G-NA 2013 LOC and Executive Committee
      • MOTION: Frank motions to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
    • Discuss mirroring of OSGeo sites, like GRASS GIS does [proposed by Anne]
      • Seems that some countries would block OSGeo sites and mirroring could help address that.
      • ACTION: aghisla to report issue with more details to SAC
    • Finances: IRS update
      • Daniel is in touch with the attorney that worked with Tyler on our application a few years ago. More details to come in coming weeks after his appointment with the attorney.
    • Back on AGM, Sol Katz and F2F (since we have a few minutes left):
      • Intergeo sounds like a good option (http://www.intergeo.de/en/index.html)
      • The date may be a bit short (October 9 to 11 is less than a month from now)
      • ACTION: jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo
  • Next Meeting:
    • Discussion about best time slot... sounds like rotation is still best
    • MOTION: FrankW moves that we try rotating amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)
    • Next meeting: October 11, at 3.00 UTC.


Assigned Tasks

  1. aghisla to report issue of OSGeo sites being blocked by some countries to SAC
  2. dmorissette to report on IRS discussions with attorney
  3. jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo

Motions

  1. Motion to adopt minutes of 2012-08-20 meeting (dmorissette/1, aghisla/2, all +1)
  2. Motion to accept the OGC slot selection process as detailed at http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC (Frank/1, Cameron/2, all +1)
  3. Motion to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
  4. Motion that we try rotating board meeting times amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)

All the motions were officially voted on by email and approved (http://lists.osgeo.org/pipermail/board/2012-September/010228.html)

  • An inter-meeting motion was passed on board-priv authorizing Cameron Shorter to send a letter of support for an NSF proposal by Phlilip Davis of Del Mar College.

Notes

...

Supporting Material

OGC

From some mail from Mark Reichardt:

Yes, we should be able to address this request. Per the Memorandum of Understanding signed between OGC and OSGEO, we can issue up to six one year OGC Individual Memberships on a complimentary basis to OSGEO members. There are only three conditions that need to be met here, and only one of them is your responsibility.

1. OSGEO must approve the nomination of an OSGEO member to receive an OGC Individual membership (Arnulf has essentially confirmed his support per his email below) 2. There can be no more than six complementary Individual memberships related to the OGC / OSGEO at any one time (I believe we have slots available -- I'll confirm this today) 3. You meet the conditions of the OGC Individual membership as described on our website. Please visit:

http://www.opengeospatial.org/ogc/join/level/individual http://www.opengeospatial.org/ogc/join/application

If you have any questions after reviewing this material, please contact me directly. Otherwise, please fill out the application, and send it to our Wayland office. Make a note on the application that your "Individual Membership in the OGC is complimentary per the OGC/OSGEO MOU"