Difference between revisions of "Conference Committee"

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= Noteworthy Documents =  
 
= Noteworthy Documents =  
  
 +
* [[FOSS4G Handbook]] (provides guidance to future FOSS4G and related events, based upon the collective wisdom gained during prior events)
 +
* [http://lists.osgeo.org/mailman/listinfo/conference_dev Conference Committee email list]
 
* [http://www.osgeo.org/conference OSGeo Conference Committee main page] (includes RFP, proposals, and archived files from past conferences)
 
* [http://www.osgeo.org/conference OSGeo Conference Committee main page] (includes RFP, proposals, and archived files from past conferences)
* http://lists.osgeo.org/mailman/listinfo/conference_dev - Conference Committee email list
+
* Past conference reports are detailed at [[Past FOSS4G Reports]]
* [[Motion to form Conference Committee]]
+
 
* [[Conference website management]]
 
* [[Conference website management]]
 +
* [[Motion to form Conference Committee]]
 +
* [[Conference Committee Budget 2017 | Conference Committee Budget 2017 (draft)]]
  
==FOSS4G Handbook==
+
= Goals =
* [[FOSS4G Handbook]] (provides guidance to future FOSS4G and FOSS4G related events, based upon the collective wisdom gained during prior events)
+
The conference committee have the responsibility to:
 +
* Run the selection process and voting for the global FOSS4G
 +
* Vote on conference related proposals submitted to the committee
 +
* Retain the [[FOSS4G Handbook | collected wisdom]] for FOSS4G and related events
 +
* Advise the board, Local Organising Committees (LOC), and related events organisors, ideally referencing the [[FOSS4G Handbook]]
 +
* Ensure OSGeo foundation principles are applied to global FOSS4G conferences
 +
* Manage the [[FOSS4G Travel Grant Programme 2017 | OSGeo Travel Grant Programme]] for FOSS4G and regional events
  
=Past Conference Reports=
+
See also: '''2016 priorities are summarised in [[Conference Committee 2016 Priorities]]'''
  
Past conference reports are detailed at [[Past FOSS4G Reports]]
+
=Housekeeping Procedures=
 +
The Conference Committee uses the following procedures to make decisions.
  
= Goals =
+
==Decisions==
  
* facilitate the hosting application/decision process
+
# Anyone may contribute to conference committee discussions. All votes will be noted, but only conference committee member votes count toward decisions.
* assist the conference local organizing committees in planning
+
# Voting will use convention of:
* make sure OSGeo foundation principles exist in all conferences
+
#* +1 : For
* possibly support other affiliated conferences
+
#* +0: Mildly for
* '''2016 priorities are summarised in [[Conference Committee 2016 Priorities]]'''
+
#* 0: Indifferent
 +
#* -0: Mildly against
 +
#* -1 : Strongly against. This is expected to be accompanied by a reason and alternative proposal.
 +
# Everyday topics will be decided by an open vote of all members in a clearly designated separate mail thread over a minimum of 2 business days with a minimum participation of 3 votes.
 +
# For major decisions, such as conference venue selection, a minimum of one week shall be allocated to try and ensure at least 50% voter participation.
 +
# The committee aims for consensus, and will specifically attempt to address all -1 votes, but will revert to a majority vote where necessary.
 +
# The result will be clearly declared afterwards.
 +
# Secret voting, when required, will use an online voting service or use an email to an independent teller appointed by CC Chair.
  
== Other  Responsibilities ==
+
==FOSS4G Selection==
  
* The [[Sol Katz Award]] is no longer awarded by the Conference Committee. The previous Sol Katz recipients form a committee that does that. The Conference Committee's role is to ensure that the FOSS4G RFP and event includes a prominent space for the presentation of the award.
+
# All Letters of Intent and subsequent proposals will be posted to the list for open comment by all.
 +
# The selection of the winning proposal is by secret vote of conference committee members.
 +
# The OSGeo Board will be requested to ratify the conference committee’s recommendation.
 +
# Any committee member who has a potential conflict of interest is expected to withdraw from voting. A member of the committee who is part of a bidding team, intends to become part of the LOC or is employed by a company playing an active part in a bid should exclude themselves from voting in the selection process. In the event of a disagreement regarding a potential conflict of interest the committee chair has the authority to make a decision.
  
= Current Members =  
+
==Membership==
  
* [[User:Stevenfeldman | Steven Feldman]] (Chair) - member since October 2013 (chair of Global FOSS4G 2013)
+
# To ensure voting control for key decisions remains with experienced people, the committee aims for more than 50% of members to be chairs (or vice chairs) of past FOSS4G global events. The chair of the most recent FOSS4G event will automatically be invited to become a member but still requires a motion and vote.
* [[User:EliL | Eli Adam]] - member since [https://lists.osgeo.org/pipermail/conference_dev/2015-January/002811.html January 2015] (1 of 4 co-chairs of Global FOSS4G 2014)
+
# The conference committee aims to retain a chair or vice-chair from the 5 most recent global FOSS4G conferences.
* [[User:Thierry Badard | Thierry Badard]]
+
# The remaining membership, less than 50% of members, is open, ideally attracting chairs or LOC members from past Global or Regional FOSS4G or related conferences.
* [[User:pmbatty | Peter Batty]]
+
# Each year, prior to releasing the Global FOSS4G RfP, the membership list shall be re-visited.
* [[User:Bitner | David Bitner]]
+
## Existing members shall be asked whether they wish to continue on the committee. If a member doesn't respond, after a number of attempts to contact them, they shall be retired.
* [[User:Maria | Maria Brovelli]] (Chair FOSS4G Europe 2015)
+
## Interested people may be suggested, or request to be voted onto the conference committee.
* [[User:Jachym | Jachym Cepicky]]
+
## If less than 50% of membership would be past global FOSS4G chair/vice chairs, then non global FOSS4G chair/vice chair positions shall be up for re-election.
* [[User:Vasile | Vasile Craciunescu]]
+
## Election of conference committee members is by secret vote by the existing conference committee and board members who are not already members of the conference committee. Voters will vote Yes/No/Abstain for each candidate. Voters may select "Yes" for up to the number of positions available.
* David Fawcett
+
# Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.
* [[User:GFleming |Gavin Fleming]]
+
* Darrell Fuhriman
+
* [[User:Helena | Helena Mitasova]]
+
* Claude Philipona
+
* [[User:Venkat | Venkatesh Raghavan]]
+
* [[User:Pwramsey3 | Paul Ramsey]]
+
* [[User:Camerons | Cameron Shorter]] - member since 2009 (chair of Global FOSS4G 2009)
+
* [[User:Sanghee | Sanghee Shin]]
+
* [[User:Till Adams | Till Adams]] - member since September 2016 (chair of Global FOSS4G 2016)
+
  
= Past Members =  
+
== Current Members ==
 +
 
 +
# [[User:Stevenfeldman | Steven Feldman]] - member since October 2013 (chair of Global FOSS4G 2013)
 +
# [[User:EliL | Eli Adam]] - member since [https://lists.osgeo.org/pipermail/conference_dev/2015-January/002811.html January 2015] (1 of 4 co-chairs of Global FOSS4G 2014)
 +
# [[User:pmbatty | Peter Batty]] - member since 2011 (chair of Global FOSS4G 2011)
 +
# [[User:Bitner | David Bitner]] (chair of the 2013 FOSS4GNA)
 +
# [[User:Maria | Maria Brovelli]] - member since March 2016 (Chair FOSS4G Europe 2015)
 +
# [[User:Jachym | Jachym Cepicky]]
 +
# [[User:Vasile | Vasile Craciunescu]]  - member since July 2013 (chair of FOSS4G Central and Eastern Europe 2013)
 +
# David Fawcett (Programme Team FOSS4GNA 2013)
 +
# [[User:GFleming |Gavin Fleming]] - (chair of Global FOSS4G 2008)
 +
# Darrell Fuhriman (chair of Global FOSS4G 2014)
 +
# Claude Philipona - (chair of Global FOSS4G 2006)
 +
# [[User:Venkat | Venkatesh Raghavan]] - member since Oct. 2006 (Chair FOSS4G-2004, FOSS4G-Asia 2014)
 +
# [[User:Pwramsey3 | Paul Ramsey]] - Chair of global FOSS4G 2007
 +
# [[User:Sanghee | Sanghee Shin]] - member since 2015 (chair of Global FOSS4G 2015)
 +
# [[User:Till Adams | Till Adams]] - member since September 2016 (chair of Global FOSS4G 2016)
 +
 
 +
== Past Members ==
 +
 
 +
# Lorenzo Becchi
 +
# Allan Doyle
 +
# Olivier Ertz
 +
# Alain Grignon
 +
# Luc Maurer
 +
# Daniel Rappo
 +
# Dave Patton
 +
# Rafael Medeiros Sperb
 +
# [[Jeff McKenna]]
 +
# Arnulf Christl
 +
# [[Markus Neteler]]
 +
# Steve Lime
 +
# Frank Warmerdam
 +
# [[User:Davemac | Dave McIlhagga]] (resigned August 2016)
 +
# [[User:Ticheler | Jeroen Ticheler]] (resigned September 2016)
 +
# [[User:Thierry Badard | Thierry Badard]] (resigned September 2016)
 +
# [[User:Helena | Helena Mitasova]] (resigned September 2016)
 +
# [[User:Camerons | Cameron Shorter]] - member from 2009 to Oct 2017 (chair of Global FOSS4G 2009)
  
* Lorenzo Becchi
 
* Allan Doyle
 
* Olivier Ertz
 
* Alain Grignon
 
* Luc Maurer
 
* Daniel Rappo
 
* Dave Patton
 
* Rafael Medeiros Sperb
 
* [[Jeff McKenna]]
 
* Arnulf Christl
 
* [[Markus Neteler]]
 
* Steve Lime
 
* Frank Warmerdam
 
* [[User:Davemac | Dave McIlhagga]] (resigned August 2016)
 
* [[User:Ticheler | Jeroen Ticheler]] (resigned September 2016)
 
  
 
= Meetings =
 
= Meetings =
  
 
* Meetings occur in IRC in the #foss4g channel (on irc.freenode.net) or by other means organized on the email list.  Meetings are infrequent.
 
* Meetings occur in IRC in the #foss4g channel (on irc.freenode.net) or by other means organized on the email list.  Meetings are infrequent.
* <s>See the [[Conference_Committee_Meetings | Conference Committee Meetings]] page for information about the committee's meetings.</s> The meetings page has some historical notes but is not current.
+
* <s>As of 2016 the [[Conference_Committee_Meetings | Conference Committee Meetings]] page was not being maintained any more.</s>
 +
 
 +
 
 +
=2019 Pages=
 +
 
 +
* [[FOSS4G_2019_Bid_Process | 2019 RFP schedule]]
  
 
=2018 Pages=
 
=2018 Pages=
  
* [[Conference_Committee_F2F_2016 | Conference Committee Face to Face meeting in Bonn, 2016]]
 
 
* [[FOSS4G_2018_Bid_Process | 2018 RFP schedule]]
 
* [[FOSS4G_2018_Bid_Process | 2018 RFP schedule]]
 +
* [[Conference_Committee_F2F_2016 | Conference Committee Face to Face meeting in Bonn, 2016]]
  
 
= 2017 Pages =
 
= 2017 Pages =
  
 
* [[FOSS4G_2017_Bid_Process | 2017 RFP schedule]]
 
* [[FOSS4G_2017_Bid_Process | 2017 RFP schedule]]
 +
* [[FOSS4G_Travel_Grant_Programme_2017 | 2017 Travel Grant Programme]]
  
 
= 2016 Pages =
 
= 2016 Pages =
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* [[OSGeo_Conference_Policy | Board notes]] regarding event policy
 
* [[OSGeo_Conference_Policy | Board notes]] regarding event policy
 
* [http://www.osgeo.org/code_of_conduct OSGeo Code of Conduct]
 
* [http://www.osgeo.org/code_of_conduct OSGeo Code of Conduct]
 +
 
[[Category:FOSS4G]]
 
[[Category:FOSS4G]]
 
[[Category:Committees]]
 
[[Category:Committees]]
 
[[Category:Conference Committee]]
 
[[Category:Conference Committee]]

Revision as of 13:54, 5 October 2017

The Conference Committee is the official committee of OSGeo responsible for operating the annual FOSS4G conferences.

Noteworthy Documents

Goals

The conference committee have the responsibility to:

  • Run the selection process and voting for the global FOSS4G
  • Vote on conference related proposals submitted to the committee
  • Retain the collected wisdom for FOSS4G and related events
  • Advise the board, Local Organising Committees (LOC), and related events organisors, ideally referencing the FOSS4G Handbook
  • Ensure OSGeo foundation principles are applied to global FOSS4G conferences
  • Manage the OSGeo Travel Grant Programme for FOSS4G and regional events

See also: 2016 priorities are summarised in Conference Committee 2016 Priorities

Housekeeping Procedures

The Conference Committee uses the following procedures to make decisions.

Decisions

  1. Anyone may contribute to conference committee discussions. All votes will be noted, but only conference committee member votes count toward decisions.
  2. Voting will use convention of:
    • +1 : For
    • +0: Mildly for
    • 0: Indifferent
    • -0: Mildly against
    • -1 : Strongly against. This is expected to be accompanied by a reason and alternative proposal.
  3. Everyday topics will be decided by an open vote of all members in a clearly designated separate mail thread over a minimum of 2 business days with a minimum participation of 3 votes.
  4. For major decisions, such as conference venue selection, a minimum of one week shall be allocated to try and ensure at least 50% voter participation.
  5. The committee aims for consensus, and will specifically attempt to address all -1 votes, but will revert to a majority vote where necessary.
  6. The result will be clearly declared afterwards.
  7. Secret voting, when required, will use an online voting service or use an email to an independent teller appointed by CC Chair.

FOSS4G Selection

  1. All Letters of Intent and subsequent proposals will be posted to the list for open comment by all.
  2. The selection of the winning proposal is by secret vote of conference committee members.
  3. The OSGeo Board will be requested to ratify the conference committee’s recommendation.
  4. Any committee member who has a potential conflict of interest is expected to withdraw from voting. A member of the committee who is part of a bidding team, intends to become part of the LOC or is employed by a company playing an active part in a bid should exclude themselves from voting in the selection process. In the event of a disagreement regarding a potential conflict of interest the committee chair has the authority to make a decision.

Membership

  1. To ensure voting control for key decisions remains with experienced people, the committee aims for more than 50% of members to be chairs (or vice chairs) of past FOSS4G global events. The chair of the most recent FOSS4G event will automatically be invited to become a member but still requires a motion and vote.
  2. The conference committee aims to retain a chair or vice-chair from the 5 most recent global FOSS4G conferences.
  3. The remaining membership, less than 50% of members, is open, ideally attracting chairs or LOC members from past Global or Regional FOSS4G or related conferences.
  4. Each year, prior to releasing the Global FOSS4G RfP, the membership list shall be re-visited.
    1. Existing members shall be asked whether they wish to continue on the committee. If a member doesn't respond, after a number of attempts to contact them, they shall be retired.
    2. Interested people may be suggested, or request to be voted onto the conference committee.
    3. If less than 50% of membership would be past global FOSS4G chair/vice chairs, then non global FOSS4G chair/vice chair positions shall be up for re-election.
    4. Election of conference committee members is by secret vote by the existing conference committee and board members who are not already members of the conference committee. Voters will vote Yes/No/Abstain for each candidate. Voters may select "Yes" for up to the number of positions available.
  5. Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.

Current Members

  1. Steven Feldman - member since October 2013 (chair of Global FOSS4G 2013)
  2. Eli Adam - member since January 2015 (1 of 4 co-chairs of Global FOSS4G 2014)
  3. Peter Batty - member since 2011 (chair of Global FOSS4G 2011)
  4. David Bitner (chair of the 2013 FOSS4GNA)
  5. Maria Brovelli - member since March 2016 (Chair FOSS4G Europe 2015)
  6. Jachym Cepicky
  7. Vasile Craciunescu - member since July 2013 (chair of FOSS4G Central and Eastern Europe 2013)
  8. David Fawcett (Programme Team FOSS4GNA 2013)
  9. Gavin Fleming - (chair of Global FOSS4G 2008)
  10. Darrell Fuhriman (chair of Global FOSS4G 2014)
  11. Claude Philipona - (chair of Global FOSS4G 2006)
  12. Venkatesh Raghavan - member since Oct. 2006 (Chair FOSS4G-2004, FOSS4G-Asia 2014)
  13. Paul Ramsey - Chair of global FOSS4G 2007
  14. Sanghee Shin - member since 2015 (chair of Global FOSS4G 2015)
  15. Till Adams - member since September 2016 (chair of Global FOSS4G 2016)

Past Members

  1. Lorenzo Becchi
  2. Allan Doyle
  3. Olivier Ertz
  4. Alain Grignon
  5. Luc Maurer
  6. Daniel Rappo
  7. Dave Patton
  8. Rafael Medeiros Sperb
  9. Jeff McKenna
  10. Arnulf Christl
  11. Markus Neteler
  12. Steve Lime
  13. Frank Warmerdam
  14. Dave McIlhagga (resigned August 2016)
  15. Jeroen Ticheler (resigned September 2016)
  16. Thierry Badard (resigned September 2016)
  17. Helena Mitasova (resigned September 2016)
  18. Cameron Shorter - member from 2009 to Oct 2017 (chair of Global FOSS4G 2009)


Meetings

  • Meetings occur in IRC in the #foss4g channel (on irc.freenode.net) or by other means organized on the email list. Meetings are infrequent.
  • As of 2016 the Conference Committee Meetings page was not being maintained any more.


2019 Pages

2018 Pages

2017 Pages

2016 Pages

2015 Pages

2014 Pages

2013 Pages

2012 Pages

Main page: FOSS4G 2012

  • RFP (OpenOffice, pdf)
  • budget template (OpenOffice)
  • Important dates:
    • Letters of Intent (Stage 1) due: 2011-06-30 (23:00 UTC)
    • Stage 1 question period: 2011-06-30 to 2011-07-07
    • Stage 1 decision: 2011-07-07
    • Proposals (Stage 2) due: 2011-08-01 (23:00 UTC)
    • Stage 2 question period: 2011-08-01 to 2011-08-05
    • Final decision: 2011-08-05

2011 Pages

2010 Pages

2009 Pages

2008 Pages

2007 Pages

2006 Pages

Event Policy Pages