Difference between revisions of "Secretary"

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(minor updates to the sec'y role)
(Record-keeping)
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[[Category:Elections]]
 
[[Category:Elections]]
 
[[Category:OSGeo Officers]]
 
[[Category:OSGeo Officers]]
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[[Category:Board Approval Pending]]

Revision as of 09:46, 18 September 2013

Current OSGeo Secretary is Michael Gerlek

Annual Tasks

  • File Delaware franchise tax and file annual report (one step) - here
    • note: mpg never did this; presumably this has been handled by the Treasurer
  • File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
    • note: mpg never did this; maybe it's a Daniel/Treasurer thing?


Regular Tasks

  • Scribe minutes from board meetings
    • when the secretary is absent, this can be done by any board member
    • the scribe is also responsible for conducting the follow-up formal votes via email


Record-keeping

Note all records are kept in the OSGeo DropBox folder.

  • Maintain the charter membership spreadsheet
    • Maintain list with full name, nationality, email address, etc
    • Track last-voted dates (to monitor activity status), in cooperation with CROs
    • Tag inactive Charter Members (and remove from list / subtract from elections total voters)
  • Contributor agreements
    • Maintaining electronic folder of contributor agreements
    • Archive paper copies
      • note: these currently live at mpg's house
    • Update web page of contributor agreements