Difference between revisions of "Secretary"

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(minor updates to the sec'y role)
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== Annual Tasks ==
 
== Annual Tasks ==
 
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here]
 
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here]
 +
** ''note: mpg never did this; presumably this has been handled by the Treasurer''
 
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
 
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
 +
** ''note: mpg never did this; maybe it's a Daniel/Treasurer thing?''
 +
  
 
== Regular Tasks ==
 
== Regular Tasks ==
 
* Scribe minutes from board meetings
 
* Scribe minutes from board meetings
 +
** when the secretary is absent, this can be done by any board member
 +
** the scribe is also responsible for conducting the follow-up formal votes via email
  
  
* Contributor agreements
+
==Record-keeping==
** maintaining electronic folder of contributor agreements
+
 
** archive paper copies
+
Note all records are kept in the OSGeo DropBox folder.
** update web page of contributor agreements
+
 
* Charter Membership
+
* Maintain the charter membership spreadsheet
** Maintain list with full name, country of birth / residence, last known contact info
+
** Maintain list with full name, nationality, email address, etc
** last-voted dates (to monitor activity status)
+
** Track last-voted dates (to monitor activity status), in cooperation with CROs
 
** Tag inactive Charter Members (and remove from list / subtract from elections total voters)
 
** Tag inactive Charter Members (and remove from list / subtract from elections total voters)
 +
 +
* Contributor agreements
 +
** Maintaining electronic folder of contributor agreements
 +
** Archive paper copies
 +
*** ''note: these currently live at mpg's house''
 +
** Update web page of contributor agreements
  
  

Revision as of 13:00, 16 September 2013

Current OSGeo Secretary is Michael Gerlek

Annual Tasks

  • File Delaware franchise tax and file annual report (one step) - here
    • note: mpg never did this; presumably this has been handled by the Treasurer
  • File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
    • note: mpg never did this; maybe it's a Daniel/Treasurer thing?


Regular Tasks

  • Scribe minutes from board meetings
    • when the secretary is absent, this can be done by any board member
    • the scribe is also responsible for conducting the follow-up formal votes via email


Record-keeping

Note all records are kept in the OSGeo DropBox folder.

  • Maintain the charter membership spreadsheet
    • Maintain list with full name, nationality, email address, etc
    • Track last-voted dates (to monitor activity status), in cooperation with CROs
    • Tag inactive Charter Members (and remove from list / subtract from elections total voters)
  • Contributor agreements
    • Maintaining electronic folder of contributor agreements
    • Archive paper copies
      • note: these currently live at mpg's house
    • Update web page of contributor agreements