Board Meeting 2006 04 21

The 7th board meeting is planned for Friday, April 21st 2006 at 8:00 a.m. PST (fixedtime), by phone and IRC (#osgeo) at the same time. (Deferred from original time on the 7th). From Skype call : +99038275318640

To use a regular phone:

 From the US: call # 1-419-753-7120 (free, long distance costs apply).
 From the UK: call # 0870-119-2350 (10p/minute).

Your Conference Room Number is : 5318640.

Agenda

• Appoint meeting chairperson and secretary.
• Review and approve prior meeting minutes
• Discuss idea for an Incubation Sprint / workshop.
• Review priorities and discuss how to kick start these. I almost think we need a sprint for this. Another board meeting in Chicago?
• Approve logo contest submissions
• Consider System Administration Committee Motion.

Minutes

MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE OPEN SOURCE GEOSPATIAL FOUNDATION

A Delaware non-stock corporation

On April 21, 2006, at 8:00 am Pacific time, pursuant to notice duly given, the Board of Directors (the "Board") of the Open Source Geospatial Foundation (the "Foundation" or "OSGeo") held a meeting by teleconference.

Present at the meeting were the following members of the Board: Chris Holmes, Dave McIllhagga, Frank Warmerdam, Jo Walsh and Gary Lang. The following directors were absent at the commencement of the meeting: Markus Neteler, Arnulf Christl, Venkatesh Raghavan and Mark Lucas. Messrs. Neteler and Christl joined the meeting in progress via IRC. Also present at the request of the Board were Daniel Brookshier, VP Website Committee, and Richard Steele, legal counsel and secretary to the Foundation. All participants indicated that they could hear one another. Additionally, Internet Relay Chat was used for backup purposes (#osgeo on irc.freenode.net). Mr. McIllhagga was appointed chairperson of the meeting. Finding a quorum present, Mr. McIllhagga called the meeting to order. Mr. Steele was appointed secretary of the meeting.

APPROVAL OF MINUTES

The Board first approved by general consent the minutes of the meeting held on March 31, 2006.

RSS FEEDS

The Board briefly discussed the status of establishing RSS feeds for Foundation news events and other postings. The board reviewed the current RSS page and discussed several enhancements. Daniel Brookshier took the responsibility to better aggregate OSGeo information and to streamline the RSS subscription process. Committee chairs and members should also be directed to post directly to the feeds to make information dissemination more efficient.

INCUBATION/OTHER "SPRINT" MEETINGS

The Board next discussed the possibility of conducting a face-to-face incubation "sprint" meeting. The discussion then moved towards a general sprint meeting to address broader issues, focusing on the priorities list circulated among the board members. It was proposed to have a general Foundation meeting, with board and committee heads/key members present, around the end of May or beginning of June, in Chicago.

PUBLICITY

The Board next turned to the topic of publicity for OSGeo and its various projects. Gary Lang noted that visibility and demonstration of tangible progress will be important in attracting a following and sponsorship for the Foundation. Several possible PR opportunities were discussed, including press releases for projects graduating from the incubator, work on the OSGeo "stack" and work with open standards. The Promotion and Visibility Committee (Dave McIllhagga representing) was tasked with coming up with a list of PR deliverables by the next Board meeting.

LOGO CONTEST

Daniel Brookshier next presented to the Board the various submissions received for the OSGeo logo contest. Upon motion made and seconded, it was resolved that WebCom present the logo submissions to the broader OSGeo community for vote.

SYSTEM ADMINISTRATION COMMITTEE

The Board next discussed forming a Project Steering Committee (PSC) for a System Administration project, to be chaired by Norman Vine. After discussion, and upon motion duly made and seconded, the following resolutions were passed:

WHEREAS, the Bylaws of the Foundation permit the Board to establish Project Steering Committees (PSCs); and the Board deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a PSC.

NOW, THEREFORE, BE IT RESOLVED, that a Project Steering Committee, to be known as the "System Administration Project Steering Committee" (SysAdmin PSC), be and hereby is established pursuant to Article VI of Bylaws of the Foundation;

RESOLVED FURTHER, that the SysAdmin PSC be and hereby is responsible for activities of the Foundation relating to the administration of the Foundation's IT and computer systems other than those maintained by CollabNet;

RESOLVED FURTHER, that the office of "Vice President, System Adminstration Project" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the SysAdmin PSC, and to have primary responsibility for management of the project within the scope of responsibility of the SysAdmin PSC;

RESOLVED FURTHER, that Norman Vine be and hereby is appointed to the office of Vice President, Public Geospatial Data Project, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed;

RESOLVED FURTHER, that the chair of the SysAdmin PSC be and hereby is given the authority to select the members of such PSC, who need not be voting members of the Foundation.

ADJOURNMENT

There being no further business, upon motion duly made and seconded, the meeting was adjourned.

/s/ Rich Steele Secretary