Difference between revisions of "FOSS4G 2014 Planning Meeting 18th November"
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** Mailchimp, constant contact or something else to track outreach | ** Mailchimp, constant contact or something else to track outreach | ||
** Roll out soon (before logo) | ** Roll out soon (before logo) | ||
+ | ** Need to determine source to keep all this in (shared google doc?) | ||
* Hotel | * Hotel | ||
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** Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration) | ** Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration) | ||
** Helena interested in helping at AGU | ** Helena interested in helping at AGU | ||
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* Website | * Website | ||
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* Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth | * Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth | ||
* Percy to respond to Helena on AGU | * Percy to respond to Helena on AGU | ||
− | * Percy to email Nate DiNiro about outreach | + | * <s>Percy to email Nate DiNiro about outreach</s> Percy did this, will report back |
+ | * Percy to look into (existing) OJS more | ||
* Darrell to contact Paul Ramsey about community voting | * Darrell to contact Paul Ramsey about community voting | ||
* Reid to send budget outline | * Reid to send budget outline | ||
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* Eli to come up with Press Release schedule and combine with Molly | * Eli to come up with Press Release schedule and combine with Molly | ||
* Darrell to sign up for mailchimp | * Darrell to sign up for mailchimp | ||
+ | * <s>Eli to come up with shared source for sponsorship stuff</s> Done, teamworkpm for now | ||
[[Category:FOSS4G2014]] | [[Category:FOSS4G2014]] | ||
[[Category:PDX-OSGeo]] | [[Category:PDX-OSGeo]] |
Latest revision as of 19:44, 19 November 2013
FOSS4G LOC Planning Meeting Renewable Funding November 18, 2013 5:45-7:30
==
NOTE: Next meeting will be Tuesday December 3nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year. ==
Attending:
- In the room: Molly, Darrell, Reid
- On the phone: Eli, Matt, Tanya, Neil, Greg, Percy
Agenda
- See also previous meeting notes, FOSS4G 2014 Planning Meeting 12th November
- Platform for managing paper submissions
- Molly presented on several options
- We can expect 400+ submission
- Need to check if there is existing community voting method
- WhereCampPDX co-location with Code Sprint
- Reid gives some background on Eliot Center and wifi provider
- Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies
- Previous year's budget link to get added here _______ or sent to list
- Mostly dedicate code sprint space (shared for morning announcements and lunch)
- Not necessarily combined registration
- Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food
- Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party
- logo design process
- Timeline will be sent to list (December 23rd for final)
- Concept research, send ideas starting now
- PDX is (mostly) consensus for name
- Last opportunity to brainstorm ideas and pass along to Elizabeth
- Sponsorship updates
- Mountain theme, Mt. Tabor, St. Helen's
- Lists have been assembled, need to remove duplicates
- Review for appropriate contacts
- Some focused email and phone follow up
- Mailchimp, constant contact or something else to track outreach
- Roll out soon (before logo)
- Need to determine source to keep all this in (shared google doc?)
- Hotel
- Not very interested in Hotel block, too high a risk
- Convention center
- GIS Day video
- Contact Madeline or Christine for Darrell to make announcement
- ORURISA/GIS In Action coordination
- Occasional announcements
- Regular Announcements
- Program Announcement
- Potential media sponsor? Professional organization affiliation? ORURISA and/or URISA?
- Press Releases
- Percy will proofread
- Darrell will help
- Nate is really good at this stuff, Percy will talk with him
- Need outlets/media sponsors, see media sponsors at 2013
- Academic Update
- Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration)
- Helena interested in helping at AGU
- Website
- Darrell to send email update on this
- Nottingham details coming in, FOSS4G2013_Cookbook
- Sending update
- Required to Board
- Discuss too
To do list before next meeting
- Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth
- Percy to respond to Helena on AGU
Percy to email Nate DiNiro about outreachPercy did this, will report back- Percy to look into (existing) OJS more
- Darrell to contact Paul Ramsey about community voting
- Reid to send budget outline
- Eli to combine sponsor list and start
- Eli to come up with Press Release schedule and combine with Molly
- Darrell to sign up for mailchimp
Eli to come up with shared source for sponsorship stuffDone, teamworkpm for now