Board Meeting 2015-01-15

This board meeting is scheduled for the 15th of January 2015 at [1] through IRC and follow up voting by email.

Agenda

Standard items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2014-12-11
• brief treasurer report
• FOSS4G 2015 Seoul update
• FOSS4G 2016 update
• Beginning plans for a 2015 budget (similar to OSGeo Budget 2014)
  • Dealing with SAC/systems issues (Outstanding SAC Issues 2014)
• Select next meeting date/time

Items from past meetings

• Updating/Recording accurate foundation officers
  • Website committee chair not active (according to the chair)
  • Geodata committee not actively used (according to the chair)
  • Marketing committee without a chair
• Updating/Recording accurate local chapters
• Agree on 5-level project evaluation as proposed by Cameron [2]
• OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)

New items

• OSGeo website/wiki (Anne: see discussion on Board list)

Minutes

• Attending: Jeff, Anne, Mike, Bart, Vasile, Jachym
• Presiding: Jeff
• Scribing: Anne

Motions (to be confirmed by email)

See email thread on the Board list.

Motion	+1	0	-1	Abstain	Passed?	Notes
Approve past meeting's minutes	5	0	0	0	Yes

Full, raw minutes notes

IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2015-01-15.log

• 15:00 Meeting starts
• 15:04 MOTION: approve past meeting's minutes: 5 votes in favour, motion passed
• 15:06 Treasurer report from Mike Smith
  • the new OSGeo US account has been established, Daniel Morissette has successfully transferred the first $50K USD to the new account
  • FOSS4G Portland have the new account information, so they can transfer to the new account
  • We have received an invoice from FOSS4G-NA for the amount that was set aside from previous FOSS4G-NA to be rolled forward
    • (15:16) $22K USD that was earmarked by FOSS4G-NA. 1/2 went to OSGeo and 1/2 back to next FOSS4G-NA
  • Working out some issues with online access, but Mike will provide that money to FOSS4G-NA when he gets the online access (or will send a check)
  • FOSS4G (international South Korea) has requested seed money from OSGeo (which has been previously approved by the board) - money has been sent by Daniel
  • Still waiting on the new OSGeo credit card, Mike needs to follow up with the bank
  • All 990's were all received and accepted by the IRS
  • 15:21 Total OSGeo bank account: ~$250K USD, with $22K USD set to go for FOSS4G-NA, $100K set to come from FOSS4G Portland, $40K USD just sent to FOSS4G Seoul
• 15:24 FOSS4G Seoul update
  • Jeff reports that Seoul LOC has signed the contract with local PCO (professional conference organizer), MECI int'l. http://en.meci.co.kr/, he has requested a copy of contract for OSGeo records
  • signed seed money agreement has been archived by the OSGeo Secretary
  • Jeff specifies that he acts as Board liaison with Seoul LOC, and is following their progress regularly.
• 15:32 FOSS4G 2016 update
  • received 2 bids (letters of interest): from Bonn, Germany and Dublin, Ireland
  • Conference committee is alive and well, but the lack of an active chair is cause of worry
  • Conference committee will publish its decision on which bids shall go to next step (full proposal) on Monday
  • There is a lengthy discussion about who shall collect the votes of Conference Committee: shall not be also a Board member, so none of Jorge, Vasile or Jachym
  • The Board reaches agreement over Michael Gerlek (mpg) as a good candidate, Jeff will contact him and propose him to Conference Committee
• 15:53 Budget 2015
  • The discussion focuses on SAC issues, that need a champion who talks with both Board and SAC and pushes for solving current issues
  • Budget 2015 needs a champion too, to write the draft. Vasile proposes to work on this.
• 16:04 Select next meeting's date/time
  • Thursday 12th is problematic for several members. Vasile sets up a Doodle poll for date choice.