Board Meeting 2022-10-31
This board meeting is scheduled Monday 31 October 2022 at 15:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
Agenda
Current items
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- FOSS4G 2023 LOC 1st installment request and meeting
- MoU: Smart Geo Expo.
- Oceania TGP Application [1]
- Project trademarks update
- Communicate Sponsorship opportunities for 2022-2023 [2]
- Review Action items [3]
- Add your topic here
Minutes
- Presiding: Angelos
- Scribing: Rajat
- Attending: Codrina, Marco, Rajat, Angelos, Vicky, Michael
- Guests: Besfort, Valmir
Review and approve past minutes
- Board_Meeting_2022-10-17
- Motion passed on Loomio: https://www.loomio.com/p/4jraXH3m/motion-to-approve-meeting-minutes-from-board-meeting-2022-10-17
FOSS4G 2023 LOC 1st installment request and meeting
- Feedback on Venue, Website (Jekyll)
- Deadline for moving the venue depends on the number of registrations
- Registration - Pretalx (Test case scenarios)
- Early bird ticket and call for registration by Nov 22, 2022
- Academic and Program Track - Call for proposals by Nov 10, 2022 using Pretalx and OSGeo server
- Call for sponsors - Feb
- Social Media accounts: Using the same for previous FOSS4Gs
- Budget
- Ministry of Economy has shown interest in funding the participation of local students
- Accommodation
- Questions from LOC:
- How to handle invoices
- Papers: Papers are published for Academic Track. The communications needs to be done before the conference.
- ACTION: Codrina to write to Marco Minghini for further support regarding publications.
- Subdomain and e-mails
- We need to ask SAC for status
- Advance payment.
- ACTION: Angelos to make a motion on Loomio for voting on approving advance payment (Done)
- Motion passed on Loomio: https://www.loomio.com/p/DXG9BWfV/motion-to-approve-first-advance-payment-of-30k-euros-to-kosovo-loc-for-foss4g-2023
MoU: Smart Geo Expo
MOT1: Approve the OSGeo/Smart Geo Expo MoU (with the change of term “geospatial information” to “geospatial technology”).
- Angelos +1 initial motion
- Vicky second +1
- Codrina +1
- Rajat +1
- Marco +1
- Michael +1
- Motion passed during meeting
- ACTION: Vicky and Codrina to post the MoU on the wiki [4]. (Done)
- ACTION: Angelos to move the motion to Loomio for archiving purposes (Done).
- Motion passed on Loomio: https://www.loomio.com/p/HG2q1FJz/motion-to-approve-mou-between-osgeo-and-smart-geo-expo
MOT2: Approve 1000$ to support Vicky’s travel to Korea for signing the MoU from Board Travel Budget.
- Angelos +1 initial motion
- Codrina +1
- Rajat +1
- Marco +1
- Michael +1
- Vicky +0
- Motion passed during meeting
- ACTION: Michael to transfer the budget to Vicky (Done)
Oceania TGP Application
- ACTION: Angelos to respond that the request is being handled by the conference committee (Done [5])
Project trademarks update
- Moved to next board meeting
Communicate Sponsorship opportunities for 2022-2023
- Moved to next board meeting
Review Action items
- Moved to next board meeting
Actions
IRC Log
- no log, a jitsi meeting