Difference between revisions of "Board Election Procedure"

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(Preliminary revision for 2007 and beyond.)
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This is the Proposed Board Election Procedure.  The accepted procedure (only real change is the dates) is available at: [[Initial Board Election Procedure]]
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= General Process =
  
Following details (at least dates) are now out of date. See:
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Half of board positions (4 or 5) up for election each year.  
  
  https://mail.osgeo.org/servlets/ReadMsg?listName=discuss&msgNo=168
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== Chief Returning Officer ==
  
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The CRO should be a charter member not willing to stand for the board.  The CRO is responsible for administering the charter member and board member elections for the year they are CRO.  The CRO is selected by the board.
  
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== Nominations ==
  
The nomination process will open Thursday, March 2nd.  The votes of members are due on Monday, so the announcement should go out Tuesday. We'll leave wednesday in case something goes wrong, and to give the new members a chance to be notified and the like.
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# The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.   
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# Nominations should for the board positions should be sent to the CRO (at cro@osgeo.org).
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# The CRO should verify with the nominee that they are willing to stand for the election, and at that point forward the nomination to the OSGeo discuss list.  The CRO should make an effort to describe the responsibilities of a board position to the nominees before the accept the nomination.
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# All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
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# The nomination period should be approximately 1 week long.  
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# Once all the nominations close, a summary of board candidates will be prepared and posted by the CRO to the OSGeo discuss list.
  
Nominations should be sent directly to the discuss@mail.osgeo.org list.  This is to make the process more open, and so that everyone knows who else has been nominated.  This also can open the door for a bit of discussion about people's merits and qualifications by members of the list.
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== Voting ==
  
Nominators must get approval from their nominee before sending their name to the discuss list. The board (Chris Holmes) will check with them to confirm that they do accept the nomination, to avoid having to turn it down in a public forum. I will also confirm that they are willing to take on a workload of 8 hrs/week (which will also be made clear in the initial email, I'll work on drafting it soon).
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# Voting occurs roughly one week after nominations close.
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# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.  
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# Each charter member will have as many votes to use as there are board slots open (normally 4 or 5).
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# All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
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# Charter members may apply all their votes to a single person or distribute them in integral amounts over multiple candidates.  
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# The voting period is roughly 1 week long.
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# Once complete the CRO tallies votes and the board slots are filled by the candidates with the most votes.
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# In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates for a board slot.
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# The CRO will announce the selected board members on discuss@lists.osgeo.org.  
  
Non-voting members (nvms) should be encouraged to contribute to the discuss list, make their voice heard on the list.  Being a voting member just means you get to actually vote, but the process of nomination and discussion should be open to all, nvms can get a say in the process by publicly saying who they would support.
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== Want to be a Board Member? ==
  
The nomination period will last until Tuesday, March 7th.  I will compile a html document of all candidates, and include relevant discussion on merits from the discuss list.  This list will be posted by Wednesday, March 8th
 
 
Votes will be due Monday, March 13th.  Each member will have four votes that they can distribute, from all to one candidate to one per each candidates.  Votes will be sent to a vote@board.osgeo.org, where Rich Steele (as secretary) and Chris Holmes will tally.  This will be an private list, readable only by the secretary and the designated board member(s).  Only foundation voting members will be allowed to post to it. 
 
 
The first full board meeting will hopefully occur Monday, March 20th. This should give the new board members to read through the archive, and for all of us to sync up the best time to meet.
 
 
=== Want to be a Board Member ===
 
 
From http://flossfoundations.org/ Some reflections on making decisions about whether to get
 
From http://flossfoundations.org/ Some reflections on making decisions about whether to get
 
involved in foundational efforts:
 
involved in foundational efforts:
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* Turn it down if you don't think they should be starting a foundation in the first place.  
 
* Turn it down if you don't think they should be starting a foundation in the first place.  
 
* Turn it down if you don't care about the goals they're trying to accomplish.
 
* Turn it down if you don't care about the goals they're trying to accomplish.
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Traditionally board members need to spend several hours a week on OSGeo related work.  This includes a board conference call (approximately 1 hour) roughly twice a month.  It also includes discussion on the board list, occasional face to face board meetings, and various liason activities to other OSGeo committees.  The OSGeo board implies a large commitment of time and effort.
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Some positive attributes for board members:
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* A willingness to invest substantial amounts of time in support of OSGeo.
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* Diversity of geographic representation.
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* Diversity of project representation.
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* A cooperative and supportive working style (confrontational boards quickly become non-functioning boards).
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* Respected in the community.
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* Good communication skills.

Revision as of 16:11, 27 February 2007

General Process

Half of board positions (4 or 5) up for election each year.

Chief Returning Officer

The CRO should be a charter member not willing to stand for the board. The CRO is responsible for administering the charter member and board member elections for the year they are CRO. The CRO is selected by the board.

Nominations

  1. The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.
  2. Nominations should for the board positions should be sent to the CRO (at cro@osgeo.org).
  3. The CRO should verify with the nominee that they are willing to stand for the election, and at that point forward the nomination to the OSGeo discuss list. The CRO should make an effort to describe the responsibilities of a board position to the nominees before the accept the nomination.
  4. All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
  5. The nomination period should be approximately 1 week long.
  6. Once all the nominations close, a summary of board candidates will be prepared and posted by the CRO to the OSGeo discuss list.

Voting

  1. Voting occurs roughly one week after nominations close.
  2. The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.
  3. Each charter member will have as many votes to use as there are board slots open (normally 4 or 5).
  4. All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
  5. Charter members may apply all their votes to a single person or distribute them in integral amounts over multiple candidates.
  6. The voting period is roughly 1 week long.
  7. Once complete the CRO tallies votes and the board slots are filled by the candidates with the most votes.
  8. In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates for a board slot.
  9. The CRO will announce the selected board members on discuss@lists.osgeo.org.

Want to be a Board Member?

From http://flossfoundations.org/ Some reflections on making decisions about whether to get involved in foundational efforts:

  • Turn it down if you think you wouldn't make a good leader
  • Turn it down if you don't have time to do a good job.
  • Turn it down if you don't think they should be starting a foundation in the first place.
  • Turn it down if you don't care about the goals they're trying to accomplish.

Traditionally board members need to spend several hours a week on OSGeo related work. This includes a board conference call (approximately 1 hour) roughly twice a month. It also includes discussion on the board list, occasional face to face board meetings, and various liason activities to other OSGeo committees. The OSGeo board implies a large commitment of time and effort.

Some positive attributes for board members:

  • A willingness to invest substantial amounts of time in support of OSGeo.
  • Diversity of geographic representation.
  • Diversity of project representation.
  • A cooperative and supportive working style (confrontational boards quickly become non-functioning boards).
  • Respected in the community.
  • Good communication skills.