Board Meeting 2016-12-15

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This board meeting is scheduled for the 15th of December 2016 at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Approve last meeting minutes
  • Formal mandate requested from the marketing committee [2]
  • Approve Dar es Salaam to host FOSS4G 2018 [3], Related wiki page with more information
  • Update on budget requests, the current status is here: OSGeo_Budget_2017
  • Approve next release of funds to FOSS4G2017 ($50K USD)
  • Face2face meeting 2017
  • Add agenda items

Minutes

  • Attending: Venka, Vasile, Helena, Anita, Maria, Angelos, Sanghee, Jody
  • Presiding: Anita
  • Scribing: Sanghee
  • Approval of previous board meeting minutes on 2016-11-25
  • Discussion about mandate and budget request from marketing committee. This request was divided into 2 itmes, mandate request and budget request.
  • Approval of grant mandate to marketing committee.
  • Approval of Dar es Salaam to host FOSS4G 2018
  • Discussion about budget planning
  • Anita will contact PSCs and Venka contact remaining committees for the budget requests
  • Decision on planning to have a F2F meeting on budget planning
  • Decided to discuss next release of funds to FOSS4G 2017 team ($50K USD) with formal request from FOSS4G 2017 Boston team.
  • Will discuss F2F meeting dates through mail
  • Next Board Meeting was scheduled for 2017-01-05 14:00UTC

Tabled for email/loomio discussion

  • Schedule budget planning on-line F2F meeting dates
  • Approval of next release of funds(USD 50K) to FOSS4G 2017 Boston team
  • Schedule 2017 board F2F meeting dates

Action Items

  • Contact PSCs(Anita) and remaining committees(Venka) for the budget requests
  • Schedule Hangout meeting (before end of December) for discussing about budget planning

Motions

Motion +1 0 -1 Abstain Passed Notes
MOT1: Approve the last board meeting minutes on 2016-11-25 Helena, Anita, Venka, Sanghee, Angelos, Jody, Vasile, Michael https://www.loomio.org/d/BeTwPuQb/approve-board-meeting-minutes-2016-11-25- https://wiki.osgeo.org/wiki/Board_Meeting_2016-11-25
MOT2: Grant mandate to Marketing Committee Helena, Jody, Angelos, Anita, Venka, Sanghee, Vasile, Michael https://www.loomio.org/d/5Qo3kBUD/mandate-request-marketing-committee The committee now seeks a mandate and executive responsibility for: 1) establishing and executing a medium term marketing strategy geared at growing our community with new users, as determined in the marketing strategy for OSGeo-outreach, by means of; A - a new website and logo design (2017) B - a clean up/new marketing collateral (2017) C - ongoing support for events e.g. downloadable marketing collateral, event formats etc (ongoing) via the website
MOT3: Approve Dar es Salaam to host FOSS4G 2018 Helena, Anita, Sanghee, Venka, Vasile, Angelos, Michael Jody, Maria https://www.loomio.org/d/3XJy9I6D/approve-dar-es-salaam-to-host-foss4g-2018 Passed
MOT4: Plan a F2F budget discussion before our next board meeting in Jan, preferably before end of 2016 Maria, Venka, Jody, Helena, Anita, Sanghee, Angelos, Michael, Vasile https://www.loomio.org/d/325cd60m/planning-a-f2f-meeting-for-budget-discussion Passed
MOT5: Next board meeting on Jan 5th, 2017 Jody, Vasile, Venka, Sanghee, Maria, Angelos https://www.loomio.org/d/xDy1KpfL/next-board-meeting

Motions here are to be confirmed by email for public record.

See email thread on the Board list.

Full, raw minutes notes