Difference between revisions of "Board Meeting 2018-12-20"

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** [[Board_Meeting_2018-12-17]]
 
** [[Board_Meeting_2018-12-17]]
 
* ''Review actions from previous meeting''
 
* ''Review actions from previous meeting''
* Approve selection of Conference Committee for FOSS4G 2020 for Calgary [https://lists.osgeo.org/pipermail/board/2018-December/011900.html]
 
 
* Approve 2019 Minneapolis Community/Code Sprint [https://lists.osgeo.org/pipermail/board/2018-November/011803.html]
 
* Approve 2019 Minneapolis Community/Code Sprint [https://lists.osgeo.org/pipermail/board/2018-November/011803.html]
 
** [[OSGeo_Community_Sprint_2019|Sprint Wiki Page]]
 
** [[OSGeo_Community_Sprint_2019|Sprint Wiki Page]]
 +
* Approve selection of Conference Committee for FOSS4G 2020 for Calgary [https://lists.osgeo.org/pipermail/board/2018-December/011900.html]
  
 
Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:
 
Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:
Line 54: Line 54:
 
== Minutes ==
 
== Minutes ==
  
* Chair:
+
* Chair: Jody
* Scribe:
+
* Scribe: Angelos
  
 
Attending:
 
Attending:
  
* add present members here
+
* Jody
 +
* Angelos
 +
* Maria
 +
* Helena
 +
* Mike
 +
* Tom
 +
* Victoria
 +
* Astrid
 +
 
  
 
=== Review and approve past minutes ===
 
=== Review and approve past minutes ===
  
* [[Board_Meeting_2018-12-17]]
+
==== [[Board_Meeting_2018-12-17]] ====
 +
 
 +
MOT1: Approve minutes from meeting 2018-12-17
 +
 
 +
* Jody: +1 (Initial motion)
 +
* Mike: +1 (seconded)
 +
* Tom: +1
 +
* Helena: +1
 +
* Angelos: +1
 +
* Victoria: +1
 +
* Maria: +1
 +
 
 +
Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17
 +
 
 +
Status: Open
 +
 
 +
 
 +
=== Approve 2019 Minneapolis Community/Code Sprint ===
 +
 
 +
* https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019
 +
* https://lists.osgeo.org/pipermail/board/2018-November/011803.html
 +
* Jody presents briefly how the Codespring works (alternating NA and EU).
 +
* Discussion about financial backstop of the Code Sprint.
 +
* Discussion about potential travel grant program.
 +
* Offering other type of help that is not strictly financial.
 +
** Marketing swag
 +
** Incuabtion projects
 +
** Board for partner relationships (such as OGC attendance)
 +
 
 +
MOT2: Approve Minneapolis OSGeo 2019 Code Sprint
 +
 
 +
* Jody: +1 (Initial motion)
 +
* Mike: +1 (seconded)
 +
* María: +1
 +
* Helena  +1
 +
* Angelos +1
 +
* Victoria +1
 +
* Tom +1
 +
 
 +
Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint
 +
 
 +
Status: Passed during meeting.
 +
 
 +
 
 +
=== FOSS4G 2020 for Calgary ===
 +
 
 +
* https://lists.osgeo.org/pipermail/board/2018-December/011900.html
 +
 
 +
MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary
 +
 
 +
* Mike: +1 (initial motion)
 +
* María: +1  (seconded)
 +
* Angelos: +1
 +
* Tom: +1
 +
* Helena: +1
 +
* Victoria: +1
 +
* Jody: +1
 +
 
 +
Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary
 +
 
 +
Status: Passed during meeting
 +
 
 +
 
 +
=== Budget Work party ===
 +
 
 +
==== Events ====
 +
* priorities:
 +
** TGP for events, marketing support, seed money for events
 +
* discussion on osgeo growth
 +
* material
 +
* importance of travel in person
 +
** OSGeo representative idea, worth continuing
 +
** attend next board meeting
 +
* how to encourage these to be successful
 +
* age demographic
 +
** young women present
 +
* visible diversity
 +
 
 +
sidebar: what can osgeo do for you financially
 +
* events
 +
* chapters
 +
 
 +
==== Local chapters ====
 +
 
 +
* We like to have local chapter independent to be effective in lobbying policy
 +
** For example being a Spanish organization
 +
* Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming
 +
 
 +
==== Budget 2019 spreadsheet ====
 +
 
 +
* https://docs.google.com/spreadsheets/d/1-0QwHMy1TN_SPiFIJ_pq9RLzJVpGehsZEC7Dfc7mxLM/edit#gid=0
 +
 
 +
* Admin: Fine
 +
* Travel:
 +
** Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
 +
** FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
 +
* Event support: $7000
 +
** five events, 1000 per event
 +
** consider increasing, …  2000?
 +
 
 +
==== Partners ====
  
=== Review actions from previous meeting ===
+
* IGU - osgeo present?
 +
* ISPRS - 2020 (every four years)
 +
* ICC - 2019 (every two years)
 +
* booths can be very expensive - like $5k
 +
** Guido arranged booth swap previously?
 +
** How to staff the booth
 +
* Talk at the events? Can we ask as a partner?
 +
* Workshops at …
 +
* How to attend
 +
** Assume five events? can we work from last year?
 +
** Check for GeoForAll? Check to with projects?
 +
** See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
 +
* Some risk around ticket cost, may be higher than plane and accommodation
  
  

Latest revision as of 07:43, 6 January 2019

This board meeting is scheduled for the 20th of December 2018 at 20:00 - 22:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

This is a F2F video meeting happening on https://meet.jit.si/OsgeoBoard

Agenda

Current items

Items in italic are recurring at each meeting.

Note that this meeting is limited to 2 hours, and has as a priority on working on the Budget for 2019.

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review and approve past minutes
  • Review actions from previous meeting
  • Approve 2019 Minneapolis Community/Code Sprint [1]
  • Approve selection of Conference Committee for FOSS4G 2020 for Calgary [2]

Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:

  • Draft budget OSGeo_Budget_2019 discussion and prep
  • Events (Maria, Astrid)
    • Help local events
    • Travel Grant Program
  • Standards and interoperability (Tom)
    • New OGC standards coming up
    • CITE certification
  • Foundation function
    • Ongoing treasurer responsibility (Michael)
    • Ongoing secretary responsibility (Astrid)
    • Clarify expectations on OSGeo financial support (Maria, Jody)
  • OSGeo Project (Angelos, Jody)
    • Contact projects
    • Work on project health status reports
    • Project pages, outreach information (Astrid )
  • SAC (Angelos)
    • Contact to SAC, make sure SAC has what it needs to provide support to community
  • Youth outreach (Victoria)
    • Involving more young people in OSGeo
    • GSoC and GCI
    • GeoForAll
    • Impact of this on growing the community
  • Outreach and Advocacy (Astrid)
    • Work on marketing and events
    • Publishing event and project pages
    • Local chapters
  • Professional relationships (Jody)
    • Manage relationships and Org to Org outreach
  • add your priorities here

Minutes

  • Chair: Jody
  • Scribe: Angelos

Attending:

  • Jody
  • Angelos
  • Maria
  • Helena
  • Mike
  • Tom
  • Victoria
  • Astrid


Review and approve past minutes

Board_Meeting_2018-12-17

MOT1: Approve minutes from meeting 2018-12-17

  • Jody: +1 (Initial motion)
  • Mike: +1 (seconded)
  • Tom: +1
  • Helena: +1
  • Angelos: +1
  • Victoria: +1
  • Maria: +1

Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17

Status: Open


Approve 2019 Minneapolis Community/Code Sprint

MOT2: Approve Minneapolis OSGeo 2019 Code Sprint

  • Jody: +1 (Initial motion)
  • Mike: +1 (seconded)
  • María: +1
  • Helena +1
  • Angelos +1
  • Victoria +1
  • Tom +1

Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint

Status: Passed during meeting.


FOSS4G 2020 for Calgary

MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary

  • Mike: +1 (initial motion)
  • María: +1 (seconded)
  • Angelos: +1
  • Tom: +1
  • Helena: +1
  • Victoria: +1
  • Jody: +1

Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary

Status: Passed during meeting


Budget Work party

Events

  • priorities:
    • TGP for events, marketing support, seed money for events
  • discussion on osgeo growth
  • material
  • importance of travel in person
    • OSGeo representative idea, worth continuing
    • attend next board meeting
  • how to encourage these to be successful
  • age demographic
    • young women present
  • visible diversity

sidebar: what can osgeo do for you financially

  • events
  • chapters

Local chapters

  • We like to have local chapter independent to be effective in lobbying policy
    • For example being a Spanish organization
  • Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming

Budget 2019 spreadsheet

  • Admin: Fine
  • Travel:
    • Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
    • FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
  • Event support: $7000
    • five events, 1000 per event
    • consider increasing, … 2000?

Partners

  • IGU - osgeo present?
  • ISPRS - 2020 (every four years)
  • ICC - 2019 (every two years)
  • booths can be very expensive - like $5k
    • Guido arranged booth swap previously?
    • How to staff the booth
  • Talk at the events? Can we ask as a partner?
  • Workshops at …
  • How to attend
    • Assume five events? can we work from last year?
    • Check for GeoForAll? Check to with projects?
    • See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
  • Some risk around ticket cost, may be higher than plane and accommodation