Difference between revisions of "Board Meeting 2020-03-30"

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This board meeting is '''scheduled Monday 30 March 2020''' at [https://www.timeanddate.com/worldclock/meetingdetails.html?year=2020&month=03&day=30&hour=16&min=0&sec=0&p1=256&p2=286&p3=49&p4=269&p5=250&p6=37 16:00 UTC] through [https://webchat.freenode.net/?channels=osgeo IRC], a record of motions is preserved on [https://www.loomio.org/g/kdSmIwxu/osgeo-board loomio] and actions on [https://git.osgeo.org/gitea/osgeo/todo/issues osgeo todo] issue tracker.
+
This board meeting is '''scheduled Monday 30 March 2020''' at [https://www.timeanddate.com/worldclock/meetingdetails.html?year=2020&month=03&day=30&hour=16&min=0&sec=0&p1=256&p2=286&p3=49&p4=269&p5=250&p6=37 16:00 UTC] through [https://meet.jit.si/OsgeoBoard Jitsi], a record of motions is preserved on [https://www.loomio.org/g/kdSmIwxu/osgeo-board loomio] and actions on [https://git.osgeo.org/gitea/osgeo/todo/issues osgeo todo] issue tracker.
  
 
== Agenda ==
 
== Agenda ==
Line 10: Line 10:
 
#* [[Board_Meeting_2020-02-24]]
 
#* [[Board_Meeting_2020-02-24]]
 
# Potential COVID-19 affects on OSGeo activities and events.
 
# Potential COVID-19 affects on OSGeo activities and events.
# QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship
+
## FOSS4G 2020 Calgary
 +
## Athen's OSGeo Codesprint
 +
## FOSS4G Europe 2020
 +
## FOSS4G Oceania
 +
## ...
 
# ISO/TC 211 liaison [https://lists.osgeo.org/pipermail/board/2020-January/012553.html]
 
# ISO/TC 211 liaison [https://lists.osgeo.org/pipermail/board/2020-January/012553.html]
# Pista ng Mapa 2020 sponsorship request [https://lists.osgeo.org/pipermail/board/2020-February/012608.html]
+
# Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget [https://lists.osgeo.org/pipermail/board/2019-December/012495.html]
 
# Request from Maria Brovelli regarding UN Open GIs initiative
 
# Request from Maria Brovelli regarding UN Open GIs initiative
 
# December sprint application from [[Bolsena Code Sprint 2020|Bolsena code sprint]]
 
# December sprint application from [[Bolsena Code Sprint 2020|Bolsena code sprint]]
 
# Boundless infrastructure transition: [https://trac.osgeo.org/osgeo/ticket/2416 transfer of domains], [https://trac.osgeo.org/osgeo/ticket/2414 blog], [https://trac.osgeo.org/osgeo/ticket/2411 build], and [https://trac.osgeo.org/osgeo/ticket/2410 repo]
 
# Boundless infrastructure transition: [https://trac.osgeo.org/osgeo/ticket/2416 transfer of domains], [https://trac.osgeo.org/osgeo/ticket/2414 blog], [https://trac.osgeo.org/osgeo/ticket/2411 build], and [https://trac.osgeo.org/osgeo/ticket/2410 repo]
 
#  [https://lists.osgeo.org/pipermail/board/2020-March/012621.html GeoChiapas project] and TPrize Challenge
 
#  [https://lists.osgeo.org/pipermail/board/2020-March/012621.html GeoChiapas project] and TPrize Challenge
 +
# Spider - open Spatial data Infrastructure Education Network [https://lists.osgeo.org/pipermail/board/2020-March/012627.html]
 +
# Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
 +
# Pista ng Mapa 2020 sponsorship request [https://lists.osgeo.org/pipermail/board/2020-February/012608.html]
 +
## They postproned their event, so no action needed here for now
 +
# QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship [https://lists.osgeo.org/pipermail/qgis-developer/2020-March/060712.html cancelation]
 +
## No feedback from Lene on my emails yet
 
# Add more agenda items here...
 
# Add more agenda items here...
  
 
== Minutes ==
 
== Minutes ==
  
* Presiding:  
+
* Presiding: Till
* Scribing:  
+
* Scribing: Astrid
* Attending:  
+
* Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky
 +
* Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile
 +
 
 +
 
 +
=== Review and approve past minutes ===
 +
* [[Board_Meeting_2020-02-24]]
 +
* moved it to loomio
 +
 
 +
 
 +
===  Potential COVID-19 affects on OSGeo activities and events ===
 +
 
 +
==== FOSS4G 2020 Calgary  ====
 +
* Report from Jon Neufeld about the situation in Canada
 +
* Question: Will people/sponsors come to the conference, will people travel in August 2019?
 +
* If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
 +
* Some money has already been spent. Maybe it can used for a later event
 +
* LOC has to be asked to be part of the the team on a later event
 +
* Questions:
 +
** What is the opinion of the board?
 +
** Can we postpone it to 2021? Or even 2022?
 +
** It could depend on whether Argentina can postpone it to 2022
 +
** What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment)
 +
** April 24th change in the costs
 +
* Options:
 +
** Move Calgary to 2021, move Buenos Aires to 2022
 +
** Move Calgary to 2022, keep Buenos Aires to 2021
 +
** Cancel Calgary now(ish), go ahead with Buenos Aires 2021
 +
* Possibilities should be discussed in the teams
 +
** Next meeting should be in two weeks: 13. April UTC 16 [[Board_Meeting_2020-04-13]] next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)
 +
 
 +
==== OSGeo Community Sprint 2020 ====
 +
* Report from Angelos
 +
* https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
 +
* It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
 +
* Postponing would be the better option to keep the sponsors
 +
* Suggestion to make a COVID-19 Online Community Sprint
 +
* Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
 +
* Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
 +
* ATION ITEM Angelos Mail to TOSPrint list and discussion list
 +
* ACTION ITEM Angelos contact municipality to find a new date
 +
 
 +
==== FOSS4G Europe 2020 ====
 +
* Report from Peteris (Chair)
 +
* Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
 +
* Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
 +
* We could postpone it to 2021
 +
* Autumn was discussed in the LOC and is not an option
 +
* Team tries to run it this year if possible, still optimistic in the team
 +
 
 +
 
 +
==== FOSS4G Oceania ====
 +
* Suva, Fiji, 17-20 November 2020
 +
* Still time to decide whether to cancel
 +
* Steven Feldman will reach out to the team
 +
 
 +
 
 +
==== Other impacts of COVID-19 to OSGeo ====
 +
* Potentially review our budget
 +
* No traveling, canceled community sprints
 +
* Review the  budget at the next meeting at April 13th
 +
* Can we support the community in order to connect people?
 +
* Ideas
 +
** Online discussions?
 +
** Unconference
 +
** Mentorships
 +
** Open Space with other OSGeo people
 +
** Townhall idea
 +
** With proposals about how to keep the OSGeo idea active in this times
 +
** Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing?
 +
*** Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
 +
* Open invite letter from the board - ACTION ITEM Codrina
 +
* Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
 +
* We will use: https://meet.jit.si/Osgeo and irc
 +
 
 +
 
 +
 
 +
=== ISO/TC 211 liaison ===
 +
*  [https://lists.osgeo.org/pipermail/board/2020-January/012553.html]
 +
* Liaison will last 2 years
 +
* We have to fill a form
 +
* https://www.iso.org/sites/directives/current/part1/index.xhtml#_idTextAnchor093
 +
* Define a contact person for ISO: suggestion that everyone from the board could be contact person (ACTION ITEM Victoria will as whether that is possible)
 +
* Motion 1:  Motion to sign the liaison with ISO/TC 211
 +
* Motion 1: Second Codrina
 +
* ACTION ITEM Tom: put the motion on Loomio
 +
**  https://www.loomio.org/d/nOJPlqb9/osgeo-liaison-with-iso-tc211
 +
** https://git.osgeo.org/gitea/osgeo/todo/issues/68
  
== Actions ==
 
  
  
 +
=== Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget === 
 +
* [https://lists.osgeo.org/pipermail/board/2019-December/012495.html]
 +
* Ask if the code sprint will take place.
 +
* Budget is already approved.
 +
* ACTION ITEM Astrid will write the e-mail to Jody
 +
 +
 +
=== Request from Maria Brovelli regarding UN Open GIs initiative ===
 +
* Make a motion on loomio (ACTION ITEM Angelos)
 +
 +
 +
=== Boundless infrastructure transition ===
 +
* [https://trac.osgeo.org/osgeo/ticket/2416 transfer of domains]
 +
* [https://trac.osgeo.org/osgeo/ticket/2414 blog]
 +
* [https://trac.osgeo.org/osgeo/ticket/2411 build]
 +
* [https://trac.osgeo.org/osgeo/ticket/2410 repo]
 +
* SAC Team is involved in the discussion and tasks
 +
* ACTION ITEM Astrid will write the e-mail to Jody
 +
 +
 +
 +
=== GeoChiapas project and TPrize Challenge ===
 +
* [https://lists.osgeo.org/pipermail/board/2020-March/012621.html Mail GeoChiapas project and TPrize Challenge]
 +
* Board agrees in the meeting that Vicky can represent the board here
 +
 +
 +
 +
 +
=== Spider - open Spatial data Infrastructure Education Network ===
 +
* [https://lists.osgeo.org/pipermail/board/2020-March/012627.html]
 +
* Anyone from the OSGeo Community could act as advisory person
 +
* ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)
 +
 +
=== FOSS4G 2016 about potential surplus===
 +
* Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
 +
* Suggestion to vote on loomio
 +
* ACTION ITEM Till: mail about it and the loomio vote
 +
 +
 +
=== Pista ng Mapa 2020 sponsorship request===
 +
* [https://lists.osgeo.org/pipermail/board/2020-February/012608.html]
 +
* They postponed their event, so no action needed here for now
 +
* ACTION ITEM mail: Astrid, Angelos
 +
 +
 +
=== QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship ===
 +
* Event is canceled
 +
*  [https://lists.osgeo.org/pipermail/qgis-developer/2020-March/060712.html cancelation]
 +
* ACTION ITEM mail to Lene: Astrid, Angelos
 +
 +
 +
 +
== Next Meeting April 13 16 UTC ==
 +
* [[Board_Meeting_2020-04-13]]
 +
 +
 +
== Actions ==
 +
* Move action items to todo action list
 +
* https://git.osgeo.org/gitea/osgeo/todo/issues/
 +
* Action Item Angelos
 +
* ISO Liaison https://git.osgeo.org/gitea/osgeo/todo/issues/68
  
 
== IRC Log ==
 
== IRC Log ==
  
* http://irclogs.geoapt.com/osgeo/%23osgeo.2020-03-30.log
+
* no irc log as video meeting
  
 
[[Category:Board]]
 
[[Category:Board]]
 
[[Category:Board Meetings 2020]]
 
[[Category:Board Meetings 2020]]

Latest revision as of 15:47, 31 March 2020

This board meeting is scheduled Monday 30 March 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

  1. roll call
    • appoint meeting chair, meeting scribe/secretary
  2. Review and approve past minutes
  3. Potential COVID-19 affects on OSGeo activities and events.
    1. FOSS4G 2020 Calgary
    2. Athen's OSGeo Codesprint
    3. FOSS4G Europe 2020
    4. FOSS4G Oceania
    5. ...
  4. ISO/TC 211 liaison [1]
  5. Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget [2]
  6. Request from Maria Brovelli regarding UN Open GIs initiative
  7. December sprint application from Bolsena code sprint
  8. Boundless infrastructure transition: transfer of domains, blog, build, and repo
  9. GeoChiapas project and TPrize Challenge
  10. Spider - open Spatial data Infrastructure Education Network [3]
  11. Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
  12. Pista ng Mapa 2020 sponsorship request [4]
    1. They postproned their event, so no action needed here for now
  13. QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship cancelation
    1. No feedback from Lene on my emails yet
  14. Add more agenda items here...

Minutes

  • Presiding: Till
  • Scribing: Astrid
  • Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky
  • Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile


Review and approve past minutes


Potential COVID-19 affects on OSGeo activities and events

FOSS4G 2020 Calgary

  • Report from Jon Neufeld about the situation in Canada
  • Question: Will people/sponsors come to the conference, will people travel in August 2019?
  • If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
  • Some money has already been spent. Maybe it can used for a later event
  • LOC has to be asked to be part of the the team on a later event
  • Questions:
    • What is the opinion of the board?
    • Can we postpone it to 2021? Or even 2022?
    • It could depend on whether Argentina can postpone it to 2022
    • What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment)
    • April 24th change in the costs
  • Options:
    • Move Calgary to 2021, move Buenos Aires to 2022
    • Move Calgary to 2022, keep Buenos Aires to 2021
    • Cancel Calgary now(ish), go ahead with Buenos Aires 2021
  • Possibilities should be discussed in the teams
    • Next meeting should be in two weeks: 13. April UTC 16 Board_Meeting_2020-04-13 next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)

OSGeo Community Sprint 2020

  • Report from Angelos
  • https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
  • It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
  • Postponing would be the better option to keep the sponsors
  • Suggestion to make a COVID-19 Online Community Sprint
  • Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
  • Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
  • ATION ITEM Angelos Mail to TOSPrint list and discussion list
  • ACTION ITEM Angelos contact municipality to find a new date

FOSS4G Europe 2020

  • Report from Peteris (Chair)
  • Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
  • Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
  • We could postpone it to 2021
  • Autumn was discussed in the LOC and is not an option
  • Team tries to run it this year if possible, still optimistic in the team


FOSS4G Oceania

  • Suva, Fiji, 17-20 November 2020
  • Still time to decide whether to cancel
  • Steven Feldman will reach out to the team


Other impacts of COVID-19 to OSGeo

  • Potentially review our budget
  • No traveling, canceled community sprints
  • Review the budget at the next meeting at April 13th
  • Can we support the community in order to connect people?
  • Ideas
    • Online discussions?
    • Unconference
    • Mentorships
    • Open Space with other OSGeo people
    • Townhall idea
    • With proposals about how to keep the OSGeo idea active in this times
    • Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing?
      • Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
  • Open invite letter from the board - ACTION ITEM Codrina
  • Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
  • We will use: https://meet.jit.si/Osgeo and irc


ISO/TC 211 liaison


Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget

  • [6]
  • Ask if the code sprint will take place.
  • Budget is already approved.
  • ACTION ITEM Astrid will write the e-mail to Jody


Request from Maria Brovelli regarding UN Open GIs initiative

  • Make a motion on loomio (ACTION ITEM Angelos)


Boundless infrastructure transition


GeoChiapas project and TPrize Challenge



Spider - open Spatial data Infrastructure Education Network

  • [7]
  • Anyone from the OSGeo Community could act as advisory person
  • ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)

FOSS4G 2016 about potential surplus

  • Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
  • Suggestion to vote on loomio
  • ACTION ITEM Till: mail about it and the loomio vote


Pista ng Mapa 2020 sponsorship request

  • [8]
  • They postponed their event, so no action needed here for now
  • ACTION ITEM mail: Astrid, Angelos


QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship

  • Event is canceled
  • cancelation
  • ACTION ITEM mail to Lene: Astrid, Angelos


Next Meeting April 13 16 UTC


Actions

IRC Log

  • no irc log as video meeting