Difference between revisions of "FOSS4G 2011 Workshops Meetings"

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= Next IRC meeting =
 
= Next IRC meeting =
  
* [http://timeanddate.com/worldclock/fixedtime.html?year=2011&month=02&day=01&hour=17&min=0&sec=0 Feb 1 2011, 10AM MST]
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* [http://timeanddate.com/worldclock/fixedtime.html?year=2011&month=02&day=08&hour=17&min=0&sec=0 Feb 8 2011, 10AM MST]
 
** Agenda
 
** Agenda
 
*** Discounts for workshop/tutorial presenters
 
*** Discounts for workshop/tutorial presenters
*** Starting the proposal evaluation process
+
*** Finishing the proposal evaluation process
*** Venue logistics (Computers/Number of concurrent and total sessions)
+
*** Venue logistics (Update on computers)
*** How to deal with late submissions?
 
 
*** Questions from workshop submitters.
 
*** Questions from workshop submitters.
 
*** other?
 
*** other?
 
** Tasks
 
** Tasks
*** Look into upgrading the laptops from the current specs
 
*** Discuss volunteer committee with the LOC and possible student passes for volunteers.
 
*** What are the final discounts for presenters (Discuss with the LOC)
 
  
 
= Previous IRC meetings =
 
= Previous IRC meetings =

Revision as of 00:48, 2 February 2011

  • Meetings occur through IRC chat in channel #foss4g on freenode.net
    • you can use Chatzilla for Firefox, or directly in your browser with webchat


Next IRC meeting

  • Feb 8 2011, 10AM MST
    • Agenda
      • Discounts for workshop/tutorial presenters
      • Finishing the proposal evaluation process
      • Venue logistics (Update on computers)
      • Questions from workshop submitters.
      • other?
    • Tasks

Previous IRC meetings

  • Feb 1 2011, 10AM MST
    • Agenda
      • Discounts for workshop/tutorial presenters
      • Starting the proposal evaluation process
      • Venue logistics (Computers/Number of concurrent and total sessions)
      • How to deal with late submissions?
      • Questions from workshop submitters.
      • other?
    • Tasks
      • Look into upgrading the laptops from the current specs
      • Discuss volunteer committee with the LOC and possible student passes for volunteers.
      • What are the final discounts for presenters (Discuss with the LOC)
  • Jan 25 2011, 10AM MST
    • Agenda
      • discounts for workshop/tutorial presenters
      • proposal evaluation process
      • venue logistics
    • Outcome
      • Proposal evaluation will be ranked by the workshop committee plus the conference chair and then presented to the LOC for input.
      • Each evaluator will rank the proposals: 15 points for the best ones, 14 for the second, and so on...
    • Tasks
      • Review proposal submissions for under represented projects and send out reminders if needed (Complete by 26 January 2011)
      • Discuss discounts for presenters with the LOC (Does this include tutorial presenters as well as workshop presenters?).
      • Discuss venue logistics with LOC, need more details.
        • After the LOC meeting we seem good for 4 sessions of 6 workshops, could maybe add more if needed. Should be fine to have GITA install an image on all the workshop computers.
    • Logs


  • Jan 18 2011, 10AM MST
    • Tasks:
      • Get access to the current workshop submissions and share via Google Docs
      • Get more information about the venue (workstation specs, access, size of rooms, etc.)
      • Consider quota for innovative workshops this year
      • Send out workshop call reminders/nudges to unrepresented projects if needed
      • Decide on the review process to rank proposals
    • Logs