FOSS4G 2016 Meeting minutes

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  • locality: LUXX Bonn, FOSSGIS/FOSS4G-Orga Stammtisch
  • participants: Torsten (TB), Uli (UR), Martin (MA), Danilo (DB), Anja (), n.n. (), Till (TA)


  • Till talked about state of organisation
  • discussion to move Ice Breaker from Botanical Garden to BaseCamp
    • we tend more to Base Camp because it's easier to organize
    • perhaps ask at Harmonie in Bonn-Endenich for possible alternative
  • Martin Arimont took the chair as event manager:
  • Danilo likes to assist Carmen with workshop facilities and organisation -> has to ask Carmen, if OK for her
  • Uli Rothstein thinks of taking the chair for the code sprint organisation
  • Torsten had contact to some banks and asked for conditions for a bank account
    • decision: open bank account at Volksbank
    • Till has to bring a paper from FOSSGIS
  • Till updated the chair list and added the volunteer chair
  • Till contacts former chairs for numbers of participants for
    • Code Sprint
    • Ice Breaker
    • ...?
  • All chairs need fossgis-Emails
    • Till contacts Marco again


  • locality: Bonn, terrestris
  • participants: Athina (AT), Carmen (CT), Arnulf (AC), Till (TA)


  • Documentation moves to OSGeo Wiki ( Privacy related content is managed in the internal Wiki at (
  • Carmen Tawalika manages the Workshops (Thanks!). This includes:
    • Facilities
    • admin contact points,
    • Signposting
    • Transport
    • ...and many more things. See also FOSS4G_Handbook#Workshops and please update that page as you go and discover more important things.
    • Alternative facility options for workshops with a focus on good accessibility form the conference venue are currently explored.
  • Sponsorship; Hinrich gets supported by Arnulf.
  • Athina coordinates further cooperation with the UN Offices in Bonn.
  • The Marketing & Outreach team is forming around Gert-Jan van der Weijden and Marc Floemans. We still need support from the German community. We are also evaluating professional support offered by Timo Thalmann (Textkoch) and Monika Rech (Rheintext).
  • Till will contact the organizers of the BarCamp Bonn on 18. Juni. im Stadthaus Bonn at 18:00. Feel free to join.
  • We are still looking for somebody to organizes the Code Sprint. We are already evaluating different venue options but the concrete organization itself should e4ventually be managed by a dedicated person.
  • Website design will be provided courtesy of Küstenschmiede (many thanks, folks!). Development will start at the next FOSSGIS Hack Weekend end of June.
  • The website will launch three weeks prior to FOSS4G 2015 in Seoul.


  • Locality: LinuxHotel Essen
  • Participating: Till A, Katja H, Carmen T, Astrid E, Olaf K, Torsten B, Anton P, Frederik R, Athina T, Mark G, Danilo B, Arnulf C, Dominik H, Marco L, Oliver R.


  • Till opens the meeting and goes through the agenda.
  • Please join the list for all all planning
  • Officially tasked people can request a dedicated mail-address following this template: Please contact Till Adams.
  • Fix sponsorship levels and packages (Hinrich, Arnulf)
  • Implement Angel/Helper System. Katja Haferkorn volunteers (see FOSS4G 2016 Teams)
  • Cost of regular ticket incl. Social Events (tbc) (this is a veeery conservative estimate and will definitely go down over the next 6 months).
    • Early bird: 570€
    • Regular 650€
  • FOSS4G will fit in nicely with the Bonn "GeoSummer" event chain which includes the EarSel conference in July and other interesting side events. There will be a follow-up meeting with the Bonn Event Management team on August 19 2015.