Difference between revisions of "Incubation Committee"

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   - Norman Vine
   - Norman Vine
   - Frank Warmerdam
   - Frank Warmerdam
  - Jo Cook
A subsequent email will be sent when the motion is completed, either by the elapsed time period, or by unanimous consent before the closing period.
A subsequent email will be sent when the motion is completed, either by the elapsed time period, or by unanimous consent before the closing period.

Revision as of 01:15, 20 November 2020

The project incubation committee is responsible for overseeing the incubation process for new projects entering the foundation. The incubation committee provides resources to assist new projects to reach full membership, and makes recommendations to the board when they feel projects have completed incubation.

About the Incubation Committee

The OSGeo Incubation Committee is responsible for:

  1. OSGeo project website review
    • Reviewing applications to list projects on the OSGeo website
    • Preparing and recommend criteria and review process for projects to be listed on the OSGeo website
  2. Community project program
    • Reviewing community project applications and recommending projects to the board to be accepted as community projects
    • Reporting on the status of projects in the community project program to the board periodically (via Chair)
    • Preparing and recommending community project process and criteria to the board.
    • See OSGeo_Community_Projects for more information
  3. OSGeo Incubation process
    • Reviewing applications for incubation and making recommendations to the board on projects that should be admitted into incubation.
    • Appointing mentors for incubation projects.
    • Reviewing progress of projects against incubation requirements, and recommending projects for full project status to the board, when deemed appropriate.
    • Reporting on the status of projects in incubation and the incubation process to the board periodically (via Chair).
    • Preparing and recommending incubation process and criteria to the board.

The OSGeo incubation committee is not responsible for graduated OSGeo Projects. Graduated OSGeo projects are recognized as a committee who report directly to the board via their project officer.

Committee Members

Volunteers Welcome - if you would like to take part we are always looking for new members, sign up to the email list, and introduce yourself to volunteer.

Current members:

  • Bruce Bannerman
  • Bob (CI-StPaul) Basques
  • Howard Butler
  • Arnulf Christl
  • Jo Cook
  • Jody Garnett (chair)
  • Dimitris Kotzinos
  • Tom Kralidis
  • Julien-Samuel Lacroix
  • Mark Lucas
  • Michael Smith
  • Steve Lime
  • Daniel Morissette
  • Markus Schneider
  • Cameron Shorter
  • Norman Vine
  • Frank Warmerdam

Thank you - we ask that volunteers remain active, joining the discussion and voting on the email list. If you are unable to take part please send us an email. As volunteers we understand that life can get in the way of advocacy – you are welcome to rejoin at any time. We will also retire inactive members as needed. Prior members:

  • Landon Blake
  • Robert Bray
  • Chris Holmes
  • Judit Mays
  • Jeff McKenna
  • Markus Neteler
  • Paul Spencer
  • Jeroen Ticheler

Committee Operation

The incubation committee operates within the OSGeo committee guidelines, operating in a close working relationship with the OSGeo board as reflected in our responsibilities above.

  • Voting members: Voting members are maintained on this page as outlined below. This committee is volunteer based with committee member ship driven by email request to be added or removed. Inactive members (see below) are removed as needed to preserve committee function.
  • Project mentors: Have volunteered to represent our organization at a personal level as a guest on the projects email list and meetings. Project mentors are responsible for recommending when a project is ready for graduation based on this first hand experience. For more information see mentor guidelines.
  • Committee chair: Committee chair appointed by motion, result forward to the board for approval and recognition as an officer of the foundation. Committee chair is responsible for operation of the committee.
  • Communication: This committee operates on the incubator mailing list. With the occasional breakout IRC meeting, hangout, or phone call to explore specific issues.
  • Decision making: Decision making is performed by email motion. Motions are held open for a two week period. Each motion requires a 50% quorum within the two week period. Voting consists of +1 (approval), +0 (slight agreement), -0 (slight disagreement), -1 (against). The committee chair is responsible for replying to the email thread with voting results and motion resolution.
    • Email motions should be clearly worded and have a subject line “Motion:”.
    • Motions are held open for a two week period to give everyone a chance to respond, this accounts for volunteers that are only available on weekends.
    • At discretion of the chair a motion may be held open longer than two weeks.
    • If a motion does not gather a 50% response within a two week period we may need to revisit our active member list – removing members that have not voted within the last year.
    • Voting +0 and -0 are a good way to reach quorum for volunteers that have not had a chance to follow the discussion.
    • There is no veto in the incubation committee, but we tend to respect -1 votes and withdraw motions that are divisive. It is noted that when reviewing graduation checklists -1 votes tend to track outstanding issues that are then addressed within the voting period.
  • Independence: Our mandate is focused on providing to the OSGeo board as outlined above.

Example email:

 subject: motion: accept blink as a community project
 The following motion has been made by Landon Blake:
   Motion to accept Blink Raster as an community project.
 This motion is held open for two weeks closing January 29th, requiring 50% quorum,
 from the following incubation committee members:
 - Bruce Bannerman
 - Bob (CI-StPaul) Basques
 - Landon Blake +1 initial motion
 - Howard Butler
 - Arnulf Christl
 - Jody Garnett 
 - Dimitris Kotzinos
 - Tom Kralidis
 - Julien-Samuel Lacroix
 - Mark Lucas
 - Steve Lime
 - Daniel Morissette
 - Markus Schneider
 - Cameron Shorter
 - Norman Vine
 - Frank Warmerdam
 - Jo Cook

A subsequent email will be sent when the motion is completed, either by the elapsed time period, or by unanimous consent before the closing period.


Draft or discussion documents

Document Refresh 2014




Meetings and Reports

Meetings are scheduled via Mailing List and take place via IRC at the times specified in the Foundation Calendar.


The OSGeo incubation process takes place in three stages:

  1. Initial Application
  2. Incubation
    1. Project Status: project details, and a few resourcing questions for the system admin committee (see Project Status Template).
    2. Provenance Review: quick check to ensure the project is open source and has permission to distribute its source code.
    3. Final Checklist: review the project procedures and gather requested information for OSGeo participation
  3. Graduation

The following projects are currently in OSGeo incubation. The links provided are used to track the progress of incubation projects and are used by the developer team (and OSGeo mentor). In many cases the links will take you to a project specific wiki or website in order to be closer to their target community.

When projects have completed the incubation checklist their mentor will recommend them to the Incubation committee for graduation.

Projects Currently In Incubation


IstSOS: http://wiki.osgeo.org/wiki/IstSOS

  1. IstSOS Provenance Review
  2. IstSOS Incubation Status
  3. Mentor: Jeff McKenna


Opticks: http://opticks.org

  1. Opticks Incubation Status
  2. no provenance review provided
  3. Opticks Incubation Checklist
  4. Mentor: Mark Lucas


Oskari: http://oskari.org/

  1. Oskari Incubation Application
  2. Oskari Incubation Status
  3. Oskari Graduation Checklist
  4. Mentor: Arnulf Christl

TEAM Engine

TEAM Engine: http://teamengine.sourceforge.net

  1. Incubation Application from 2012
  2. TEAM Engine Incubation Checklist
  3. Mentor: Jody Garnett


ZOO-Project: http://www.zoo-project.org

  1. ZOO-Project_Incubation_Status
  2. Provenance Review
  3. ZOO-Project Incubation Checklist
  4. Mentor: Dimitris Kotzinos


The following status and provenance documents are for historical purposes, and are no longer actively maintained.

The initial projects to go through the incubation process helped define what is required. The above pages tracked the progress (and capture the experience) of these projects.


The following projects did not complete incubation:

OSGeo Community Projects

The Incubation Committee also assists OSGeo Community Projects.