Incubation Process

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Document Status

IncCom Document Number: 1

Version: 1.0

Status: draft


The purpose of this document is to describe the incubation process from entrance to exit.

Terms and Definitions

The project wishing to enter into OSGeo
The Incubation Committee
Incubation Process 
The process by which a project becomes a full member project of OSGeo
A member of the Incubation Committee chosen to assist a Project through the Incubation Process
Project Management Committee


  1. The Project completes the Incubator Application Questionnaire and sends it to <official incubation email here>
  2. The IncCom reviews pending Incubation Applications at the next regularly scheduled IncCom. Each Incubation Application is evaluated based on the Project Evaluation Criteria.
  3. For Projects that meet the Project Evaluation Criteria, an Incubation Mentor is chosen. Incubation Mentors are selected based on willingness to act as a Mentor for a particular Project. If no Mentor is chosen, the Project is placed on hold until a Mentor can be found. It is acceptable (and desireable) for a Project to recruit a Mentor for itself as part of the Project Submission Process.
  4. The chairman of the IncCom presents projects selected for Incubation to the OSGeo Board of Directors for acceptance or deferral.
  5. The Incubation Mentor reports incubation progress to the IncCom periodically using the Project Status Template.
  6. Incubation Projects remain in incubation until the Incubation Mentor and the IncCom agree the project is ready for full status based on the Project Graduation Checklist.
  7. The Chairman of the IncCom presents projects ready for graduation at the next regularly scheduled meeting of the OSGeo Board of Directors. The OSGeo Board of Directors accepts or rejects a Project's graudation from the Incubator.
  8. Upon graduation, a member of the project's PMC is selected to report to the foundation board periodically on project status.

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