PDX OSGEO Meeting Planning
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- Meeting planning has been done loosely by an ad hoc group of varying people as needed and as schedules permitted. That has not always worked entirely smoothly.
Plan for future
- Make a planners email list
- Document what it takes to plan a meeting
- Make sure all interested members can plan a meeting
Specific time line example
- 1.5-2 months in advance
- Get a presenter, discussion topic, or some other meeting event
- (Tim and Ecotrust are often working on something fun if you need ideas)
- Email this to planners list
- 2-3 weeks in advance
- Email the planners list what you are doing for the meeting and call for others to pick up the rest
- Contact Brian at OpenSourcery (you should be able to guess his email from that) to confirm our meeting space and time
- 1 week in advance
- Make an Agenda Page on the wiki
- Email the group list that there is a meeting. Include the time, place, agenda link, and any other relevant details
- Day before or day of
- Send another reminder email?
- (We are thinking of having pizza every meeting, if so, then) order pizza?
- At meeting
- Take attendance
- Take notes in wiki
Meeting notes can be added to Agenda inline as italics, in which case, it should probably just be a meeting page rather than an Agenda page.
- Rough outline so far.