Difference between revisions of "Secretary"

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(Annual (at least))
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Current OSGeo Secretary is [[User:jachym|Jachym Cepicky]]
 
Current OSGeo Secretary is [[User:jachym|Jachym Cepicky]]
  
== Annual Tasks ==
 
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here]
 
** ''note: mpg never did this; presumably this has been handled by the Treasurer''
 
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
 
** ''note: mpg never did this; maybe it's a Daniel/Treasurer thing?''
 
  
  
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* Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
 
* Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
 
* Update/control contact points of [[Contacts| Chapters, Projects, Board members]] (last check 2014-09-23, not finished, work in progress)
 
* Update/control contact points of [[Contacts| Chapters, Projects, Board members]] (last check 2014-09-23, not finished, work in progress)
 +
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here]
 +
** ''note: mpg never did this; presumably this has been handled by the Treasurer''
 +
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
 +
** ''note: mpg never did this; maybe it's a Daniel/Treasurer thing?''
  
 
==Record-keeping==
 
==Record-keeping==

Revision as of 11:58, 23 September 2014

Current OSGeo Secretary is Jachym Cepicky


Regular Tasks

Often

  • Scribe minutes from board meetings
    • when the secretary is absent, this can be done by any board member
    • the scribe is also responsible for conducting the follow-up formal votes via email


Annual (at least)

Record-keeping

Note all records are kept in the OSGeo DropBox folder.

  • Maintain the charter membership spreadsheet
    • Maintain list with full name, nationality, email address, etc
    • Track last-voted dates (to monitor activity status), in cooperation with CROs
    • Tag inactive Charter Members (and remove from list / subtract from elections total voters)
  • Contributor agreements
    • Maintaining electronic folder of contributor agreements
    • Archive paper copies
      • note: these currently live at mpg's house
    • Update web page of contributor agreements


Upcoming tasks

http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info