Secretary

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Revision as of 20:33, 1 October 2015 by Jachym (Talk | contribs) (After elections)

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Current OSGeo Secretary is Jachym Cepicky


Regular Tasks

Often

  • Scribe minutes from board meetings
    • when the secretary is absent, this can be done by any board member
    • the scribe is also responsible for conducting the follow-up formal votes via email


After elections

  • Make sure, board members obtain their @osgeo.org address
  • Make sure they get dropbox account
  • make sure they have svn account
  • Update wiki and osgeo.org paget the passwords!
  • Send info for new members - copy Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
  • Get private addresses, mails and phone numbers for the insurance (Dropbox/OSGeo-intl/contact/)

Annual (at least)

Record-keeping

Note all records are kept in the OSGeo DropBox folder.

  • Maintain the charter membership spreadsheet
    • Maintain list with full name, nationality, email address, etc
    • Track last-voted dates (to monitor activity status), in cooperation with CROs
    • Tag inactive Charter Members (and remove from list / subtract from elections total voters)
  • Contributor agreements
    • Maintaining electronic folder of contributor agreements
    • Archive paper copies
      • note: these currently live at mpg's house
    • Update web page of contributor agreements


Upcoming tasks

http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info

TODO

  • Talk to sponsors (as board)
  • Talk to organisations on our events - and on their events (as board)
  • Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
  • List of passwords (in the private repository)
  • Service for finding out particular member details and details about licence agreements
  • Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
  • Get the passwords:
    • osgeo.org page
  • ADD MORE