Talk:FOSS4G 2016 Code Sprint

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Sprint Info

A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:

Basic Information

  • Audience: how many people are expected? - +- 120
  • Region: is the sprint localized to a specific region? - Bonn, FOSS54G 2016
  • Projects: is the sprint to work on just one specific project, or is it for multiple projects? - all OSGeo projects
  • Length: how many days will the sprint cover? sunday-thursday and saturday-sunday (2.5 + 1.5 = 4 days)
  • Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
    • Basecamp Bonn
    • overnight lodging is not provided. Participants have to pay for the lodging. Only food and drinks are provided

Expected budget

  • Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).

The budget shall contain the following information:

  • what is the expected registration fee, if any, for each attendee? - no fee
  • what is the expected amount of third-party sponsorships? - we asked FOSSGIS e.V. for sponsoring too
  • what in-kind donations are expected (such as donated use of a conference room)? - no costs for the room
  • what is the desired amount of OSGeo sponsorship? 5000 € minimum
  • what is the expected cost per attendee, for travel, lodging, and food?
    • food 20.000 including snacks
  • what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?
    • no costs for the room and wifi, snacks are included in the price of the food (see above)

Profit / Loss / Risk

  • What is the expected profit of the event, if any? where will any surplus money go?
  • Under what circumstances might the event incur a loss? how will this risk be mitigated?