Board Meeting 2020-07-29

This board meeting is scheduled Wednesday 29 July 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items

 * 1) roll call
 * 2) * appoint meeting chair, meeting scribe/secretary
 * 3) Feedback from FOSS4GUK 2020
 * 4) Feedback from FOSS4G Calgary 2020 LOC
 * 5) Discussion on content for Call for Proposals for FOSS4G 2022

Minutes

 * Presiding: Angelos
 * Scribing: Astrid
 * Attending: Tom, Angelos, Codrina, Astrid, Helena, Vicky
 * Guests: Malena Libman, John Neufeld, Steven Feldman, Eli Adam, Luca Delucchi

Feedback FOSS4G UK / FOSS4G 2020

 * Definitely possible to do an online international event.
 * Is there going to be an international event again?
 * Are people willing to travel in the next few years?
 * Local events can happen along with an international event
 * FOSS4G is a huge event and needs lot of time to organize
 * Providing a person from OSGeo that continuously assists FOSS4G f.e. Sponsors / something like an ambassador / helps with sponsors
 * Idea to hire someone to organize the FOSS4G for some years
 * How will we go on on 2021 and 2022?

FOSS4G 2021 Argentina

 * Report from Malena
 * At the moment they have the plan for the face-to-face conference with maybe 800 people
 * At the moment it would would cost the same to cancel now or in march
 * They have a backup plan and could decide to plan an online conference
 * 2021 would like to start soon with the sponsorship program and selling of tickets
 * Break even is only possible due to sponsorship not from the tickets
 * 2021 LOC needs to have an agreement with OSGeo about potential losses.
 * Board should be clear what OSGeo can offer the LOC for 2021 and in the future
 * 2021 will go on forward either face-to-face or with an online event
 * Codrina: suggestion to plan the virtual event now
 * Network connection is not good in Argentinia - con for a hybrid event
 * Maria: optimistic that a vaccine could be there in 2021
 * What factors for february 2021 to decide
 * Cancelling is not considered
 * In person or online depending on a vaccine / on save travelling
 * Regularly meeting with LOC
 * Not enough board members at this meeting so no motion
 * 2021 will take place either f2f or remote
 * If remote, the losses should get covered with the tickets/sponsors for the online events
 * When decision in march 2021 maybe better negotiation with the event owner for a cheaper price
 * Several persons mentioned that it is not realistic to have a f2f meeting next year, looḱs like the pandemic will still be there
 * John on chat:
 * Air Travel Forecast from the International Air Transport Association https://www.iata.org/en/pressroom/pr/2020-07-28-02/ Global passenger traffic (revenue passenger kilometers or RPKs) will not return to pre-COVID-19 levels until 2024, a year later than previously projected. The recovery in short haul travel is still expected to happen faster than for long haul travel. Recovery to pre-COVID-19 levels, however, will also slide by a year from 2022 to 2023. For 2020, global passenger numbers (enplanements) are expected to decline by 55% compared to 2019, worsened from the April forecast of 46%

FOSS4G topics for the Board

 * Request by StevenF: Board should make a decision how FOSS4G can be run in the next years.
 * OSGeo has not the money to backup huge losses like in Calgary or even higher every year. Board decision to provide a healthy OSGeo for the future
 * Sponsoring
 * https://www.northstarmeetingsgroup.com/Planning-Tips-and-Trends/Event-Planning/Event-Sponsorships/Fresh-Sponsorship-Ideas-for-Virtual-Events
 * Idea Steven: Sponsoring should get collected by OSGeo with the opportunity to get visibility at FOSS4Gs
 * OSGeo should hold the brand FOSS4G (suggestion of Steven Feldman)
 * What is the meaning of the conference committee?

FOSS4G 2022

 * Luca: italian team would like to apply
 * They are planning already
 * Idea to Join all the geospatial conferences (QGIS, GeoNode, Geochicas, OSM …) - organize altogether
 * F2f or online
 * Improvements from OSGeo are needed
 * No clear idea about the budget
 * Venue with food and video, maybe negotiate the price
 * University was already asked for code sprint, workshops
 * If OSGeo would decide do make 2022 only online, Italian team could apply for 2023 or 2024