User talk:Dpatton

FOSS4G2007_Workshop_Submissions


 * FOSS4G 2007 has a "workshops day" on Monday September 24th, that will have half-day (3 hour) workshops.
 * FOSS4G 2007 will have 90-minute workshops that take place during the conference, September 25-27.

A possible approach for the Workshop Committee to use when reviewing the workshop submissions.

Limiting Factors

 * 1) technical limitations
 * 2) the entire Victoria Conference Center is booked for the conference
 * 3) * on Monday, all rooms will be available for use for the half-day workshops
 * 4) * Tuesday through Thursday 90-minute workshops will run concurrent with presentations
 * 5) * for the 90-minute workshops, it would be preferred to have them run in rooms that remain setup throughout the conference
 * 6) * the smallest room size is 24 feet by 15 feet, with a suggested maximum classroom seating size of 18
 * 7) * some rooms can be used 'full size', or can be divided with a 'hard wall' to make two classrooms
 * 8) * with all rooms used 'full size', there are 9 possible classrooms
 * 9) * with all rooms used 'divided' there are 12 possible classrooms
 * 10) number of PCs
 * 11) * the review and selection of the workshop submissions is being done before the number of available PCs is finalized
 * 12) * seating two people per PC, with 10 PCs, means a minimum workshop size of 20 people, which can be accommodated in all rooms, with the possible exception of the two or three smallest rooms
 * 13) number of workshop slots
 * 14) half-day workshops
 * 15) if we assume a minimum of 60 PCs, and 10 PCs per workshop, there can be 6 concurrent workshops
 * 16) morning + afternoon means a total of 12 workshops
 * 17) if more PCs are available, the size of workshops could be larger, and/or there could be more workshops
 * 18) 90-minute workshops
 * 19) if we assume a minimum of 60 PCs, and two people per PC, that allows for 120 people at a time in the 90-minute workshops
 * 20) the size of the rooms available to setup for the 90-minute workshops may limit the maximum capacity for 90-minute workshops
 * 21) the FOSS4G Program allows for 1-2 workshops to run concurrent with the presentations
 * 22) the number 90-minute workshops is limited by the number of slots available
 * 23) there are eight 90-minute time slots in the conference program
 * 24) assuming running two concurrent 90-minute workshops means a maximum of sixteen 90-minute workshops

Half-Day workshops

 * 1) based on the limiting factors, start with an assumption of 12 slots for half-day workshops
 * 2) review the list of submissions for half-day workshops, and remove any that are not appropriate for the conference
 * 3) if the number of submissions remaining is less than 12, panic!
 * 4) if the number of submissions is only slightly higher than 12, see if the limiting factors can be adjusted to accommodate all the submissions
 * 5) if the number of submissions is substantially higher than 12
 * 6) 'score' the workshop submissions
 * 7) assign each submission a starting 'score' of zero
 * 8) -3 for any submissions presented at FOSS4G 2006
 * 9) -2 for any submissions that were presented at FOSS4G conferences prior to 2006
 * 10) -1 if the workshop can be presented in a 90-minute format
 * 11) +1 if the workshop presenter is known for good presentations
 * 12) +1 if the workshop topic is expected to be of high interest
 * 13) +1 if the workshop topic is particularly relevant to conference themes
 * 14) +1 if the workshop topic is new/different/unique
 * 15) each workshop committee member must assign each submission either +1 or -1 'committee member points'
 * 16) produce a 'ranked list' of the workshop submissions
 * 17) workshop committee reviews the 'ranked list', and may assign additional + or - 'committee points' to workshops

90-minute workshops

 * 1) based on the limiting factors, start with an assumption of 16 slots for 90-minute workshops
 * 2) review the list of submissions for 90-minute workshops, and remove any that are not appropriate for the conference
 * 3) add to the 90-minute list any half-day workshops that can be presented in a 90-minute format
 * 4) if the number of submissions remaining is less than 16, panic!
 * 5) if the number of submissions is only slightly higher than 16, see if the limiting factors can be adjusted to accommodate all the submissions
 * 6) if the number of submissions is substantially higher than 16
 * 7) 'score' the workshop submissions
 * 8) assign each submission a starting 'score' of zero
 * 9) -3 for any submissions presented at FOSS4G 2006
 * 10) -2 for any submissions that were presented at FOSS4G conferences prior to 2006
 * 11) -1 if the workshop can be presented in a half-day format
 * 12) +1 if the workshop presenter is known for good presentations
 * 13) +1 if the workshop topic is expected to be of high interest
 * 14) +1 if the workshop topic is particularly relevant to conference themes
 * 15) +1 if the workshop topic is new/different/unique
 * 16) each workshop committee member must assign each submission either +1 or -1 'committee member points'
 * 17) produce a 'ranked list' of the workshop submissions
 * 18) workshop committee reviews the 'ranked list', and may assign additional + or - 'committee points' to workshops

Final Steps

 * 1) 'flag' any workshops that appear on both the half-day and 90-minute 'ranked lists'
 * 2) workshop committee provides the conference organizing committee with the 'ranked lists'