FOSS4G 2009 Organising Committee Meetings

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Introduction
The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the FOSS4G_2009_Governance page.

All wiki pages for FOSS4G 2009 meetings are listed under the Meetings category

Next Organising Committee Meeting

 * time and date: Meeting Calendar
 * Agenda:

2008/12/03 Organising Committee
Outstanding actions: ACTION: Cameron to arrange with TH re to-do list/communication
 * Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
 * Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
 * Cameron needs to notify and get buy in from TH

ACTION: Budget
 * Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
 * Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
 * Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
 * Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
 * TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

2008/11/19 Organising Committee, plus Tour Hosts

 * time: 1:00 PM Sydney time
 * location: meeting was done via Skype teleconference
 * Minutes: are available on this page's discussion page
 * Agenda:
 * decide who will record Minutes of this meeting
 * select chair for the meeting
 * confirm date/time for next meeting(s):
 * OC meetings
 * meetings between OC and TH
 * items for discussion:
 * Timetable and To-Do list
 * Budget: status, next steps, timetable
 * Venues:
 * SCEC: tour results, exhibition booth space
 * Workshops venue: status
 * Other venues: Code Sprint, Social
 * Program:
 * what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
 * Workshops/Labs
 * Conference Program:
 * 2007 Program: http://www.foss4g2007.org/program_overview/
 * 2008 Program: and
 * Social event(s)
 * Code Sprint
 * Technical Visits/Tours
 * Outreach Activities

2008/11/12 Geospatial Integration Showcase

 * Minutes

2008/09/10 (Program And Venue)

 * Minutes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities

2008/08/29 (Venue/Date selection )

 * Minutes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities
 * Agenda:
 * 1) Venue and Conference Dates
 * 2) TH to table venue comparison – OC/TH to discuss
 * 3) Meeting dates to be confirmed - based on venue selection:
 * 4) * UNSW: 17 – 21 November
 * 5) * SCEC: 23 – 27 November
 * 6) Sponsorship and Exhibition
 * 7) Sponsorship hierarchy – OC to confirm
 * 8) Website
 * 9) TH/OC to discuss
 * 10) FOSS4G 2008 promotion
 * 11) TH/OC to discuss
 * 12) Budget
 * 13) TH to table budget to OC chair and Treasurer
 * 14) Next Meeting
 * 15) Discuss dates

2008/07/30 (Integrating free & proprietary conferencing software)

 * Minutes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities

2008/07/02 (Sponsorship and Exhibition Meeting)

 * Action Notes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities

2008/06/06 (Tour Hosts / OSGeo Contract review)

 * Minutes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities

2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors)

 * Minutes
 * time: 10:00 AM Sydney time
 * location: meeting was via the OSGeo Conference Call facilities