OSGeo-BE-general-assembly-minutes-20190424

Open Source Geospatial – Belgium ASBL (OSGeo.be)

Rue de la Croix de Pierre 13 box 2, 1060 Bruxelles

Enterprise number 0641.662.720

Minutes : Annual General Assembly

April 24th 2019, 18:00

At Université libre de Bruxelles, Campus du Solbosch - building D - room DC6.126, Avenue Franklin D. Roosevelt 50, B-1050 Bruxelles

= Attendance =

Present:

Voting members :


 * Gaël Kruwialis (Administrator),


 * Johan Van de Wauw (Administrator – President of the board),


 * Maëlle Vercauteren (Administrator),


 * Mathieu Carette,


 * Marc Ducobu,


 * Moritz Lennert,


 * Roel Huybrechts (Administrator – Treasaury of the board),


 * Tommy Oozeer (Administrator – Secretary of the board)

Absent:

Voting members :


 * Arnaud De Groof,


 * Christophe Guisset,


 * Dirk Frigne (Administrator),


 * Jonathan Beliën,


 * Julien Collaer,


 * Nicolas Durane,


 * Oliver May (Administrator)

= Agenda =
 * 1) Approval of the minutes of the previous general assembly
 * 2) Report of the president / secretary
 * 3) Report about the activities organised between April 2018 - April 2019
 * 4) FOSS4G.be 2018
 * 5) BeGeo 2019
 * 6) FOSDEM 2019
 * 7) other events
 * 8) Financial report 2018
 * 9) Discharge of the members of the Board of Directors for the 2018 financial year.
 * 10) Provisional Budget 2019
 * 11) Composition of the board
 * 12) New members
 * 13) Resignations
 * 14) Composition of the voting members
 * 15) New members
 * 16) Resignations
 * 17) Preview of the events in 2019
 * 18) Events
 * 19) GeoDevEvenings
 * 20) Urbis Day : June 6th
 * 21) GeoHelpEvenings
 * 22) FOSS4G.be 2019
 * 23) Agreement to give mandate to the board to take the necessary actions regarding the events and strategy
 * 24) Plan actions about activities, events and strategy (see call for activities below)
 * 25) Mandates
 * 26) Closing of the general assembly

= Resolutions =

Approval of the minutes of the previous general assembly
The minutes are approved.

Report of the president / secretary
Feedback is given by the president and the secretary

Report about the activities organised between April 2018 - April 2019
The followings events are discussed :

FOSS4G.be 2018
The last FOSS4G.be went smoothly.

BeGeo 2019
We had no booth but a track. More than 100 people attended the track. It was interesting to meet people. That's why it is important to be there. It doesn't take so much effort and the event attracted 1100 persons in total.

FOSDEM 2019
The last edition was more oriented towards coding / tools. No OSGeo project was presented there. The next edition will be the 20th and should attract more people. We should communicate more about this.

others events
Other events are discussed : FOSS4G international : around 800 persons but not much European people (Gaël was present), FOSS4G Europe in Portugal (Dirk was present), FOSS4GNL, FOSS4G France : nice workshops but it was difficult to organise, Missing Maps Mapathon : good atmosphere but the tasks were too big.

Financial report 2018
Marc sent the financial report 2018 earlier via mail. The report is approved.

Discharge of the members of the Board of Directors for the 2018 financial year.
The general assembly unanimously grants the discharge to the board of directors.

Provisional Budget 2019
The budget is approved. Some money is planned for visitors : travel costs (250 €) and accommodation (250 €).

Composition of the board
No change to the composition of the board.

New members
No new member.

Resignations
No resignation.

New members
No new member.

Resignations
No resignation.

Events
The following events are discussed :

GeoDevEvenings
In general, GeoDevEvenings are nice but not absolutely necessary. The next GeoDevEvening could be held in June 2019 about Postgis. Contact persons : Gaël & Roel. We still need a venue : BeCentral ? DigitYser ? Another GeoDevEvening about Python could be organised in September.

GeoHelpEvenings
We need a place with beer and wifi.

Urbis Day : June 6th
We'll make some noise about OSGeo during this event

FOSS4G.be 2019
Wa already have a date (October 24th) and the venue (BEL). We need to meet the people at IBGE to prepare the event. The details and actions are discussed.

Agreement to give mandate to the board to take the necessary actions regarding the events and strategy
The general assembly unanimously agrees to give mandate to the board to take the necessary actions related to the events and the strategy.

Mandates
No change :
 * President : Johan Van de Wauw
 * Treasurer : Roel Huybrechts
 * Secretary : Tommy Oozeer

Closing of the general assembly
There being no further business, the meeting then terminated.

Johan Van de Wauw           Tommy Oozeer President                            Secretary