FOSS4G2013 OSGeo Booth

Placeholder for organising the OSGeo Booth at FOSS4G 2013, similar to previous year: FOSS4G2011 OSGeo Booth.

Event Contact: Jeff McKenna

Floor Plan
OSGeo has requested spots G3 or G4 in the Banqueting Suite. From the organizing committee:

''Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium. The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp. The Atrium is by the reception desk and the bar. Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!''



Booth Size
OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors.

Note that booths are not provided, only floor spaces.

Schedule
The exact setup, exhibition, and take-down times have not been announced.

Summary of possible schedule is:

Volunteers
Sign up for an hour or so here:
 * please add yourself

Equipment
What kind of equipment should be available? How large is the booth footprint? Will internet taps be available?

Basic Booth Includes: 8’x10’ exhibit space Pipe and drape, 8’ back and 3’ sides 1 table 2 chairs Wireless internet 2 booth personnel passes


 * OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.


 * Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too.  Or projector? (or JumboTron...)
 * Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
 * Consider adding 1 "discussion" pedestal table and chairs?
 * Monitor rental?

Handouts
What handouts will be available, who/where will they be printed?
 * Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
 * Poster showing sponsors! - to be printed

Presentations
What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?
 * If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
 * OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running
Review in case of updates or additions


 * OSSIMPlanet video with sound (181MB)
 * GRASS historical Video from '87 - William Shatner narrates (60MB)
 * Italian OSGeo chapter youtube video Can we get a full res copy of this?
 * gvSIG OpenMoko youtube vid. High res copy?
 * gvSIG Day's 11 Video (not too techie, but nice) gvSIG Days '07 Video.

Other Considerations

 * Good reading: Running Conference Booths
 * Operate OSGeo Booth