Google Summer of Code 2018 Mentor Summit

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= Google Summer of Code 2018 Mentor Summit =

Each year Google hosts the "Mentor Summit" event at their headquarters, where upto 2 OSGeo delegates can attend. The date for this year's summit is: 12-14 October 2018. More info may be on the official summit website.

Selection Process


During FOSS4G-Europe 2017 in Paris we had a BoF, during which we talked about the mentor summit. This is a wiki page about the discussion on who should be OSGeo delegates to participate in the 2018 summit. For 2018 we'll use the same rules as decided last year:


 * Of the 2 OSGeo delegates, one should be an admin, the other a mentor, unless no admins or no mentors apply to go, in which case, it'll be 2 admins or 2 mentors
 * Eligibility:
 * must comply with Google requirements (must be 2018 Mentors with assigned student projects or a 2018 Organization Administrator);
 * for mentors : must be mentor of an OSGeo project (at least as an OSGeo community project or as a project entered into OSGeo incubation, if not an official OSGeo project), as you would be a delegate of the OSGeo foundation.
 * The call is open to hear who is interested to go. Whoever responds must COMMIT to go, otherwise you will take away the opportunity from someone else. Deadline for expression of interest is 8th August. Please enter your names in this page.
 * Selection: we agreed that we must make a (fully transparent, open) lottery. We will use a randomizer tool (below) to decide if need be. Time is short and people need to make paperwork for VISA. Please sign your name below if you are interested to attend.
 * Other requirements: the selected delegates are requested to make a report after returning home from the summit.

GSoC Mentor Candidates
Signing below, you commit to go to the summit in the event of a positive outcome in the lottery

GSoC Admins

 * Jeff McKenna
 * add your name here

Mentors

 * Vaclav Petras
 * Frikan Erwee
 * Add your name here

Draw Time
2018-08-08 @ 14.00 UTC

Proposed tool for Random Selection

 * RandomPicker.com
 * free for non-profit organizations
 * jmckenna has created an account for "OSGeo"
 * we can create 5 draws per day (they refer to the draws as "projects")
 * a record is kept of the draw
 * example of a test draw result, for mentors (scroll the page down, you will see that "John" won): https://app.randompicker.com/Project/Public/Protocol.aspx?Key=540866x20987

Lottery Results

 * Vaclav Petras will represent OSGeo as a mentor at the upcoming Summit
 * lottery record: https://app.randompicker.com/Project/Public/Protocol.aspx?Key=542398x86020

GCI Mentor Candidates
Google has recently notified the OSGeo admins that Google would like to invite 1 of the OSGeo mentors from GCI 2017 to come to the GSoC 2018 Mentor Summit (to possibly have a total of 3 OSGeo attendees at the summit). Google will add $1100 to the stipend that is sent in early September, if OSGeo decides to send a GCI mentor to the GSoC 2018 summit.

OSGeo admins have agreed to open the opportunity to attend to the recent OSGeo GCI mentors, using a lottery to decide if need be. Here are the requirements:


 * Eligibility:
 * must comply with Google requirements (must have been a 2017 GCI Mentor for OSGeo);
 * must have been a mentor who participated in at least one OSGeo project task instance, working with a student (meaning that you interacted with a student on at least one instance, through the GCI Dashboard)

Sign Below
Signing below, you commit to go to the summit in the event of a positive outcome in the lottery


 * Victoria Rautenbach
 * Vidhan Jain
 * add your name here

Draw Time
2018-08-20 @ 14.00 UTC

Proposed tool for Random Selection

 * RandomPicker.com
 * free for non-profit organizations
 * jmckenna has created an account for "OSGeo"
 * we can create 5 draws per day (they refer to the draws as "projects")
 * a record is kept of the draw
 * example of a test draw result, for mentors (scroll the page down, you will see that "Tanya" won): https://app.randompicker.com/Project/Public/Protocol.aspx?Key=543299x22118

Report
The selected OSGeo delegates are required to make a report after returning home from the summit. GCI delegate is requested to send it to the "gci-discuss" OSGeo mailing list. All, please write your report here.

Lottery Results

 * Victoria Rautenbach will represent OSGeo as a GCI mentor at the upcoming Summit
 * lottery record: https://app.randompicker.com/Project/Result.aspx?ID=545307

OSGeo Delegates 2018

 * Jeff McKenna
 * Victoria Rautenbach
 * Vaclav Petras