Belgium/FOSS4G 2015 Organisation

= Main topics where chairs/heads needed =

Conference Chair

 * TBD
 * Tasks

Chair of program committee

 * TBD
 * Tasks
 * Decide which presentations are included in the program
 * Put together the program / schedule
 * Call for papers

Financial Issues

 * TBD
 * Tasks
 * Budget
 * Follow-up

Sponsorship & Exhibition

 * TBD
 * Communication with sponsors
 * Exhibition stand plan
 * Accompany the exhibitors to their stand

Catering

 * TBD
 * Communication with catering

Code Sprint

 * TBD (Brussels open data?)

Technical Infrastructure

 * TBD
 * Support technical issues during the event
 * Printer at the venue

Volunteer Chair

 * Oliver May
 * Hand out t-shirts / badges for the volunteers
 * Recruit vulonteers

= Tasks & Volunteers =

Session Chairs

 * Session chairs serve as the "master of ceremonies" for one 90 minute session of presentations. Each session has three 25 minute presentations, with a 5 minute question-and-answer period after each.  Chairs are expected to:
 * introduce the speakers,
 * ensure each speaker stays within his or her 30 minute combined presentations-plus-questions presentation limit,
 * ensure the next presentation starts promptly as scheduled, and
 * occasionally read off a few reminders and announcements at the end of the session.


 * Session chairs:
 * Morning sessions
 * Plenary Opening: TBD
 * Session 1 (Main track 11h): TBD
 * Session 2 (Side track 11h): TBD
 * Session 3 (Side track 11h): TBD
 * Afternoon sessions
 * Session 4 (Main track 14h): TBD
 * Session 5 (Side track 14h): TBD
 * Session 6 (Side track 14h): TBD
 * Plenary Closing: TBD

On call - Runner

 * Tasks
 * Checks that all sessions start at the correct time, and that the chairs are available
 * Communication between sessions if needed
 * Fix technical issues if session chair can't fix

Volunteer tasks

 * Entrance / Hand out badges
 * Hand out goodie bags / programme
 * t-shirts at entrance
 * food bracelets

Other tasks

 * Provide signalisation to the different rooms and programme at the doors of the different rooms
 * Prepare all printed material

= Schedule =