Electronic Voting

Until 2013 elections were a completely manual process. For the 2014 elections we intend to introduce an Electronic Voting process to automize some of the tasks involved. The effort will be lead by Bart van den Eijnden.

Requirements

 * Nomination data is maintained on a server
 * Candidates from the nomination list are automatically transfered / copied / referenced by the elections form
 * Charter Members maintain their own data (email address, postal address, land of birth and/or residence (this needs to be clarified))
 * Charter Members vote by logging into the system and filling out an electronic form.
 * Charter members receive a notification of their vote by mail (content stripped / clarify)
 * The CRO oversees the process
 * Individual election results are not public

Implementation
The technology used for the elections is ... options:
 * implemented and maintained by OSGeo
 * what technology?
 * who maintains it?
 * Is the data private / do we need privacy statement and all Charter Members to sign it (is ticking a checkbox when loggin in sufficient)?
 * a generic elections software
 * installation, maintenace
 * Does OSGeo have to change the elections process to fit with the software req'

Time Plan
This is just a proposal so we have something to aim for:
 * 2014.01.01 Decide on which software to use
 * Modify election proces accordingly
 * Requires board approval
 * 2014.03.01 Implement the system
 * 2014.04.01 Enter Charter Member data
 * notify Charter Members to doublecheck and update
 * 2014.05.01 Test run, modify, fix
 * 2014.06.01 Board approval of the policy, system and implementation
 * 2014.07.01 Elections 2014

Members

 * Bart van den Eijnden (Lead)
 * Michael Gerlek (past CRO, OSGeo Secretary)
 * Arnulf Christl (past CRO)
 * NN implementer
 * NN maintainer
 * NN (OSGeo Secretary)