Board Meeting 2017-12-23

This board meeting is scheduled for 23 December 2017 at through video call and follow up voting on Loomio.

Current items
Time Permitting
 * roll call
 * appoint meeting chair, meeting scribe/secretary
 * Good morning / Agenda (30 mins)
 * Review of State of Play (30 min)
 * Draft Budget Read through (30 mins)
 * Budget Expectations (60 mins)
 * Budget Review (90 mins)
 * Budget Finalize (30 mins)
 * Role of Board, by-law review, orientation (60 mins)
 * Executive Positions (45 mins)
 * Meetings schedule (frequency)
 * FOSS4G vision by Board (video streaming, etc)

Appoint meeting chair, meeting scribe/secretary

 * Attending: Jody, Angelos, Michael, Jeff, Astrid, Maria A, Vasile, Helena, Maria B
 * Presiding: Angelos
 * Scribing: Jody

Good morning / Agenda
Six hour meeting scheduled. Establish the above agenda, making an effort to estimate time required for agenda topics. Discussion on priorities, can we do both budget and set executive positions in today's meeting. There may also be a possibility to meet next week.

Review of State of Play
Finance: Transfer from Boston complete, we have a healthy balance to work from in 2018.

Review of 2017 budget, and resulting spending:


 * UN: Some travel ended up under director travel.
 * How to handle FOSS4G 2019 request, under conference committee?
 * Any update on Bonn finances? Blocked on action item to set up an European bank account.
 * FOSS4G finance relationship discussion. We have enough to run 3-4 events at a loss.

Review of budget motions from 2017:


 * https://www.loomio.org/d/ADvjwnb4/osgeo-operational-budget-for-2017
 * https://www.loomio.org/d/h8fVlUPH/website-branding-reboot-budget-request
 * https://www.loomio.org/d/YSveMCqt/osgeo-travel-grant-budget

Discussion about Code Sprints:
 * How to word profit sharing from code-sprints? Goal is to share risk with team running code-sprint. action: Take this to email to revise wording?
 * How to support communities needing help to support a code sprint? Goal is to support communities. Board must agree on this topic. https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines
 * Is "profit sharing" a new requirement? Discussion on the "profit sharing" expression being mentioned in reply e-mails.

Discussion confirmed we have a contact person for each budget line item. We have an officer (project or committee contact) reporting during the AGM.

Actions

 * volunteer: action

Motions
MOT1: Motion to approve 2018 budget of $151600


 * Motion by Jody
 * Seconded by Michael
 * Approve: by acclamation
 * Abstain:
 * Block:
 * Moved to Loomio: https://www.loomio.org/p/1zbC2mS7/approve-osgeo-budget-for-2018
 * Outcome: Passed