Board Meeting 2023-07-01

This board meeting is scheduled Saturday 01 July 2023 at 07:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

This meeting is a F2F meeting during the FOSS4G 2023.

Current items

 * 1) roll call
 * 2) appoint meeting chair, meeting scribe/secretary
 * 3) Review and approve past minutes
 * 4) * Board_Meeting_2023-05-30
 * 5) Executive positions 2023
 * 6) Appoint new CRO and plan elections
 * 7) FOSS4G 2024 Belén and forward
 * 8) OSGeo's internationalization steps
 * 9) FOSS4G-Asia 2023 Travel Grant Funding Request
 * 10) Attendance at 13th UNGGIM Meeting
 * 11) Initialize discussions about Marketing Strategy
 * 12) Domains
 * 13) ZOO-Project project graduation
 * 14) Sponsors relationship maintenance
 * 15) AGM @ Foss4g
 * 16) OSGeo Community Sprint updates
 * 17) Regional events
 * 18) Project usage statistics
 * 19) ESA and EC sponsorship
 * 20) GISTAM 2024 Proposal for partnership
 * 21) Codemeo partnership proposal
 * 22) Invitation to UIA Business Meeting
 * 23) Review TODO list and give priorities
 * 24) Add your topic here

Minutes

 * Presiding: Angelos
 * Scribing: Mike
 * Attending: Mike, Tom, Codrina, Rajat, Angelos, Vicky, Ariel, Marco
 * Guests: Ivan Sanchez, Tatiana Pará, Walter Shilman, Luca Deluchi

Review and approve past minutes

 * Board_Meeting_2023-05-30
 * Waiting for loomio motion to complete, waiting for votes on Loomio: Codrina, Adam
 * Motion passed on Loomio: https://www.loomio.com/p/nTJj3Br2/motion-to-approve-meeting-minutes-from-board-meeting-2023-05-30

Executive positions 2023

 * Existing Loomio: https://www.loomio.com/d/d6k7Z5Xj/executive-positions-2023
 * We keep the same executive positions until November (motion by Mike, passed)
 * ACTION: Angelos to make a motion on Loomio (Done).
 * Motion passed on Loomio: https://www.loomio.com/p/5e7JOYxz/motion-to-keep-existing-executive-positions-until-next-elections
 * We aim to have the executive positions discussion as soon as the new board is announced.

Appoint new CRO and plan elections
Passed locally, will be voted on Loomio
 * MOT1: Angelos motion to appoint Ivan as CRO for 2023 charter member and board elections
 * Motion passed on Loomio: https://www.loomio.com/p/AKfx1t25/motion-to-appoint-iv-n-s-nchez-as-cro-for-2023-elections
 * Discussion on how to lower barrier for candidates for elections (board and charter member):
 * Add a page on OSGeo website to outline what a candidate (board/charter member) needs to do. Remove wiki from the process.
 * ACTION: Ivan and Vicky to ask Jorge if he wants to help CRO (Done)
 * ACTION: Vicky to send announcements about elections right after conference
 * Dates: Charter Members: Sept: 15, Board Elections: Nov 1

FOSS4G 2024 Belém and forward

 * Considering translations and presentations done twice in multiple languages
 * Draft Proposal: https://docs.google.com/document/d/13pFu_7dltGSVwH5IqJ1csq6mCoiENGhNZuq7R_Ymgb4/edit?usp=sharing
 * Discussing technical aspects, costs and formation of local chapter.
 * Someone from Belém LOC should attend Board meetings monthly.
 * Japan's team joins the meeting for 2025 (Hiroshima).

OSGeo's internationalization steps

 * Add a project graduation checklist item for incubation projects to have the ability for i18n <- SHOULD
 * ACTION: Tom to bring the topic to the incubation mailing list (Done): https://lists.osgeo.org/pipermail/incubator/2023-July/004676.html

FOSS4G-Asia 2023 Travel Grant Funding Request

 * https://lists.osgeo.org/pipermail/board/2023-June/013299.html
 * MOT2: Accept the request by Mike. Passed.
 * ACTION Angelos to move to Loomio (Done)
 * Motion open on Loomio: https://www.loomio.com/p/ibJ4HVc1/motion-to-approve-foss4g-asia-2023-travel-grant-funding-request-for-usd-5-000

Attendance at 13th UNGGIM Meeting

 * Ask the UN committee about the potential to get a presentation.
 * We have past contact details which can be used for further interactions, if required: https://lists.osgeo.org/pipermail/un/2020-November/000165.html
 * ACTION: Ariel to contact the UN committee to see if we can make a presentation at the event.

Initialize discussions about Marketing Strategy

 * ACTION: Codrina to start a draft

Domains

 * Domains can be paid from community project budget

ZOO-Project project graduation

 * Completed. Informational only as a result.
 * https://www.loomio.com/p/e05cGCYP/graduate-zoo-project-as-an-osgeo-project

Sponsors relationship maintenance

 * https://lists.osgeo.org/pipermail/board/2023-April/013255.html
 * Discussion to create OSGeo sponsorship packs that will include conference sponsorship
 * Questions:
 * Do the sponsors get any registration discounts?
 * Can the sponsors (recurring) directly give money to OSGeo for all the events and conferences?
 * Adding to next agenda to follow up

AGM @ Foss4g

 * Change the AGM to an AMA.
 * We should ask this session to happen before the closing ceremony at prime time (after opening session or before a keynote)
 * Ask for individual videos instead of editing one.
 * Consider a generic video on “What is OSGeo?”
 * ACTION: Tom to initiate issue (Done)
 * https://git.osgeo.org/gitea/osgeo/todo/issues/157

OSGeo Community Sprint updates

 * November 6-9, 2023
 * We are expecting huge participation. QGIS and Pangeo communities are joining
 * Registration for the conference is free and community sprints can freely attend the conference
 * It should be a four hour session instead of three so that they have an idea what the participants are expecting.
 * Should we create a discord channel for this sprint for the virtual participants?

Regional events

 * No change to financial guidelines

Project usage statistics

 * Discussed the process that QGIS is gathering usage data
 * https://blog.qgis.org/2022/06/16/qgis-userbase-analytics/

ESA and EC sponsorship

 * Updates from Codrina about the EU legal entity

GISTAM 2024 Proposal for partnership

 * https://lists.osgeo.org/pipermail/board/2023-June/013309.html
 * ACTION: Angelos to reply that they can promote in Events page (Done)

Codemeo partnership proposal

 * https://sites.google.com/codemotion.it/community-en/partner/proposal?authuser=0
 * ACTION: Angelos to reply that we are not interested (Done)

Invitation to UIA Business Meeting

 * Thoughts: Send the OSGeo generic video

Actions

 * See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

 * no log, Jitsi meeting

Next meeting

 * Board Meeting 2023-07-25