Board Meeting 2011-11-10

This board meeting is scheduled for the 10th of November 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Board Meeting 2011-10-05
 * Appoint secretary
 * Action items from last meeting
 * mpg: remove last line from codesprint guidelines [done]
 * Peter: make mission text same on all pages
 * Jeff/Tim: draft RCMRD MOU
 * Peter: look into conf call options
 * All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
 * (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
 * (Motion to) establish a North America Region Chapter OSGeo-NA
 * Discuss how to proceed with FOSS4G 2012 in Beijing.
 * Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam (see mail)
 * Review, simplify and harmonize OSGeo Bylaws, guidelines and OSGeo Constitution
 * Review What's_Not_Working and What's Working (last edits from 2006) and update or delete (not sure whether we need this pages).
 * Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and WebCom_OSGeo_Site_Focus
 * Initial contact point for sponsorship requests and follow-ups.
 * please add items

Minutes

 * logistics
 * detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-10.log
 * Attending: mpg, Mark (dropped off at 0:45), Jo, Frank, Arnulf, Daniel, Jeff, Tim
 * Also attending: Tyler
 * Regrets: Peter
 * Absent: (none)
 * Chair: Arnulf
 * Scribe: mpg


 * roll call


 * review past minutes
 * approved


 * items carried over from last meeting
 * codesprint guidelines approved
 * RCMRD MOU
 * seems no interest their side
 * Frank will try to contact, carry over to next time
 * conf call options
 * Peter out, defer
 * review Tyler's task list
 * most pressing items seem to be already being handled
 * treasurer transition not yet completed
 * CRM working
 * Tyler mailing mpg some hardcopy stuff
 * phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
 * reviewing the ED xfer list
 * https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
 * remaining holes are SAC, finances, maybe some MarCom


 * approve Jody as Incubation Chair
 * approved


 * motion for NA chapter
 * much discussion
 * agreed to defer; Mark follow up on emails


 * Beijing 2012 event
 * Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
 * there is a perceived lack of communications from the LOC which has us concerned
 * also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
 * we are considering hiring Jeff to do this
 * Jeff to report back on 17th
 * Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
 * Arnulf to send board mtg email to discuss list w/in 1 week


 * Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
 * Arnulf to own this


 * Need to simplify our bylaws
 * need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
 * Jo to lead this team
 * bylaws changes to find a way to fix board voting procedures


 * WebCom redesign issue
 * moved to sac/WebCom, no board action to be taken


 * contact point for sponsorships?
 * will be Arnulf for now
 * may hand off/rotate in time


 * additional items
 * mpg to send out email with all motions

Assigned Tasks

 * Frank: try to contact RCMRD once more re: MOU
 * mpg: get a google voice phone number for OSGeo
 * Mark: continue email threads on NA chapter formation
 * Jeff: prepare proposal for aiding Beijing LOC (due Nov 17th)
 * Arnulf: send out summary of meeting to discuss list (due Nov 17th)
 * Jo: form bylaws team
 * mpg: send out motions for formal voting

Motions

 * 1) approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
 * 2) codesprint guidelines approved - m/Frank, 2/mpg, all +1
 * 3) approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
 * 4) Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
 * 5) close meeting [not voted]