Board Meeting 2020-03-30

This board meeting is scheduled Monday 30 March 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items

 * 1) roll call
 * 2) * appoint meeting chair, meeting scribe/secretary
 * 3) Review and approve past minutes
 * 4) * Board_Meeting_2020-02-24
 * 5) Potential COVID-19 affects on OSGeo activities and events.
 * 6) FOSS4G 2020 Calgary
 * 7) Athen's OSGeo Codesprint
 * 8) FOSS4G Europe 2020
 * 9) FOSS4G Oceania
 * 10) ISO/TC 211 liaison
 * 11) Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget
 * 12) Request from Maria Brovelli regarding UN Open GIs initiative
 * 13) December sprint application from Bolsena code sprint
 * 14) Boundless infrastructure transition: transfer of domains, blog, build, and repo
 * 15)  GeoChiapas project and TPrize Challenge
 * 16) Spider - open Spatial data Infrastructure Education Network
 * 17) Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
 * 18) Pista ng Mapa 2020 sponsorship request
 * 19) They postproned their event, so no action needed here for now
 * 20) QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship cancelation
 * 21) No feedback from Lene on my emails yet
 * 22) Add more agenda items here...
 * 1) Add more agenda items here...

Minutes

 * Presiding: Till
 * Scribing: Astrid
 * Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky
 * Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile

Review and approve past minutes

 * Board_Meeting_2020-02-24
 * moved it to loomio

FOSS4G 2020 Calgary

 * Report from Jon Neufeld about the situation in Canada
 * Question: Will people/sponsors come to the conference, will people travel in August 2019?
 * If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
 * Some money has already been spent. Maybe it can used for a later event
 * LOC has to be asked to be part of the the team on a later event
 * Questions:
 * What is the opinion of the board?
 * Can we postpone it to 2021? Or even 2022?
 * It could depend on whether Argentina can postpone it to 2022
 * What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment)
 * April 24th change in the costs
 * Options:
 * Move Calgary to 2021, move Buenos Aires to 2022
 * Move Calgary to 2022, keep Buenos Aires to 2021
 * Cancel Calgary now(ish), go ahead with Buenos Aires 2021
 * Possibilities should be discussed in the teams
 * Next meeting should be in two weeks: 13. April UTC 16 Board_Meeting_2020-04-13 next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)

OSGeo Community Sprint 2020

 * Report from Angelos
 * https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
 * It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
 * Postponing would be the better option to keep the sponsors
 * Suggestion to make a COVID-19 Online Community Sprint
 * Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
 * Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
 * ATION ITEM Angelos Mail to TOSPrint list and discussion list
 * ACTION ITEM Angelos contact municipality to find a new date

FOSS4G Europe 2020

 * Report from Peteris (Chair)
 * Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
 * Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
 * We could postpone it to 2021
 * Autumn was discussed in the LOC and is not an option
 * Team tries to run it this year if possible, still optimistic in the team

FOSS4G Oceania

 * Suva, Fiji, 17-20 November 2020
 * Still time to decide whether to cancel
 * Steven Feldman will reach out to the team

Other impacts of COVID-19 to OSGeo

 * Potentially review our budget
 * No traveling, canceled community sprints
 * Review the budget at the next meeting at April 13th
 * Can we support the community in order to connect people?
 * Ideas
 * Online discussions?
 * Unconference
 * Mentorships
 * Open Space with other OSGeo people
 * Townhall idea
 * With proposals about how to keep the OSGeo idea active in this times
 * Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing?
 * Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
 * Open invite letter from the board - ACTION ITEM Codrina
 * Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
 * We will use: https://meet.jit.si/Osgeo and irc

ISO/TC 211 liaison

 * 
 * Liaison will last 2 years
 * We have to fill a form
 * https://www.iso.org/sites/directives/current/part1/index.xhtml#_idTextAnchor093
 * Define a contact person for ISO: suggestion that everyone from the board could be contact person (ACTION ITEM Victoria will as whether that is possible)
 * Motion 1: Motion to sign the liaison with ISO/TC 211
 * Motion 1: Second Codrina
 * ACTION ITEM Tom: put the motion on Loomio
 * https://www.loomio.org/d/nOJPlqb9/osgeo-liaison-with-iso-tc211
 * https://git.osgeo.org/gitea/osgeo/todo/issues/68

Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget

 * 
 * Ask if the code sprint will take place.
 * Budget is already approved.
 * ACTION ITEM Astrid will write the e-mail to Jody

Request from Maria Brovelli regarding UN Open GIs initiative

 * Make a motion on loomio (ACTION ITEM Angelos)

Boundless infrastructure transition

 * transfer of domains
 * blog
 * build
 * repo
 * SAC Team is involved in the discussion and tasks
 * ACTION ITEM Astrid will write the e-mail to Jody

GeoChiapas project and TPrize Challenge

 * Mail GeoChiapas project and TPrize Challenge
 * Board agrees in the meeting that Vicky can represent the board here

Spider - open Spatial data Infrastructure Education Network

 * 
 * Anyone from the OSGeo Community could act as advisory person
 * ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)

FOSS4G 2016 about potential surplus

 * Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
 * Suggestion to vote on loomio
 * ACTION ITEM Till: mail about it and the loomio vote

Pista ng Mapa 2020 sponsorship request

 * 
 * They postponed their event, so no action needed here for now
 * ACTION ITEM mail: Astrid, Angelos

QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship

 * Event is canceled
 * cancelation
 * ACTION ITEM mail to Lene: Astrid, Angelos

Next Meeting April 13 16 UTC

 * Board_Meeting_2020-04-13

Actions

 * Move action items to todo action list
 * https://git.osgeo.org/gitea/osgeo/todo/issues/
 * Action Item Angelos
 * ISO Liaison https://git.osgeo.org/gitea/osgeo/todo/issues/68

IRC Log

 * no irc log as video meeting