WebCom Meeting 20060309

= Web Site Committee Meeting 2006-Mar-09 Tentative Agenda =

Meeting Info
Chair: Daniel Minutes: Jason (volunteering, unless someone else wants to step in) Conference Phone Number: 1-877-326-2337 conf ID: 320-6046# IRC: #osgeo Date: 2006-Mar-09 (in North America) Time: 19:00 CST

Committee Business

 * membership changes (2 minutes)
 * remove Tyler from committee
 * induct new members into the committee


 * fix a time for meetings, and come to an agreement on meeting frequency (3 minutes)
 * Suggested: Wednesdays, 19:00 UTC
 * Second meeting next week so that we can bring international members on board, then bi-weekly until we're satisfied with moving to monthly and then bi-monthly meetings


 * establish protocol for what we can decide on the list and what should be decided in meetings (5 minutes)


 * establish protocol for changes to the web site (10 minutes)

Web Site Items

 * Content Responsibility - owner(s), status, discussion (15 minutes)
 * Logo contest
 * Main page content, Right Nav
 * Main Content Left nav, Header, footer
 * Project Left Nav
 * Foundation documentation
 * Other content
 * Wiki - Monitoring for spam and errors
 * what do people want to tackle?
 * when are people able to actively work on the site? days(s) and time(s)


 * Discuss usage of site features (10 minutes)
 * Project Tracker for managing site updates (replacing email, TODO, and pages to move)
 * Announcements as possible replacement for News section
 * establish discuss list for general discussion of web site?
 * does site allow same translation mechanism for non-main pages?


 * Site design ideas and organization (15 minutes)
 * jason would like to remove the project info header from the webcom main page with a javascript that sets that div to hidden
 * jason would like to reformat the main site pages uses the class="h2" tags for markup the way the mapguide project has
 * focus on users / potential users:
 * blurbs on each of the projects with nice colourful screenshots
 * "success stories"
 * "up close and personal with" type bio info on the board members/project leads/community illuminati
 * audience-based info pages (Who are you?, Where do you work? What do you need?)

Minutes

 * Attendees: Fred, Daniel, Jason, Howard, Perry


 * Removed: Tyler Mitchell
 * Added: Claude Philipona, Jason Birch, Jody Garnett

Wednesdays, 19:00 UTC
 * Fixed meeting time:


 * Meetings:
 * for contentious issues where a vote or recommendation to board is required
 * for strategy issues
 * for startup few weeks to get acclimated

- use project tracker for work on website - changes: announce and wait (12 hours) or hear from at least two committee members or WebCom chair - exceptions: typos immediately best judgement on emergency requests (call Daniel if unsure)
 * Update process:


 * Action: Daniel to add link to template to report page problems to WebComm tracker

- Accept submissions by email - Quick vet (include graphic designer if possible) - Resolved: Send Logo_Contest to board for approval
 * Web Contest:


 * Action: Daniel to look into announcements functionality


 * Translations: deferred to next meeting


 * Action: Jason to remove users mailing list


 * Resolved: use JS to hide project details


 * Resolved: start using CN CSS styles for display


 * Action: Daniel to copy CSS into Documents and Files for review


 * Future development:
 * blurbs on each of the projects with nice colourful screenshots
 * "success stories"
 * "up close and personal with" type bio info on the board members/project leads/community leaders
 * questionairre -> photo -> pick and choose
 * balance
 * audience-based info pages (Who are you?, Where do you work? What do you need?)


 * Action: Daniel to add categories, and make it the default for the projects view