Board Meeting 2008 01 11

This board meeting has been scheduled for the 11th of January 2008 at 16:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.

Communication will use the new Conference Call facilities.

Agenda

 * Appoint meeting secretary
 * Review and approve Thirty First Board Meeting minutes.
 * Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
 * FOSS4G 2008 contracting and budget status review.
 * Apologies from PR for non-attendance performance
 * Getting current budget from '08 this week
 * Getting info from Tyler on 5013c issue WRT contract
 * Getting sponsorship update from Gavin this week
 * Approve hosting the Fusion project on OSGeo infrastructure (already approved by SAC).
 * Consider streamlining non-OSGeo project hosting procedure.
 * Discuss feasibility of the quite speculative Data Project Incubation idea (JoW)
 * Review and hopefully approve GeoTools/OSGeo contributors agreement, see draft and info page (cholmes)
 * Review Conflict of Interest Policy (Tyler)
 * Review SPD Prioritization proposal for highlighting sponsors and contributors (deferred to next meeting pending discussion on discuss list).

Minutes

 * See IRC log at: http://logs.qgis.org/osgeo/%23osgeo.2008-01-11.log (start near 07:00 and ended at 08:00)
 * 1) Meeting started 16:07 UTC, met on conference call and in IRC
 * 2) Appoint meeting secretary: Frank chaired the meeting, Tyler scribed
 * 3) Roll call: Attending: Frank, Tyler, Markus, Arnulf, Chris, Jeroen, Jo
 * 4) Absent: Dave, Paul, Bob
 * 5) Review and approve Thirty First Board Meeting minutes.
 * 6) Frank motioned to adopt, Arnulf seconds, all were in favour.
 * 7) Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
 * 8) Discussed who/what and what officers do
 * 9) TODO: Frank to follow up with Foundations mailing to discuss officers
 * 10) FOSS4G 2008 contracting and budget status review
 * 11) Apologies from PR for non-attendance performance
 * 12) Getting current budget from '08 this week
 * 13) Getting info from Tyler on 5013c issue WRT contract
 * 14) Getting sponsorship update from Gavin this week
 * 15) Finance committee to recommend budget when ready
 * 16) Approve hosting the Fusion project on OSGeo infrastructure (already approved by SAC).
 * 17) SAC has agreed to support it, now recommending it to the board for approval
 * 18) Arnulf explained background of the current SAC process
 * 19) MOTION: To approve the SAC proposal to host the Fusion project Frank moved,  Arnulf seconded... all were in favour
 * 20) Consider streamlining non-OSGeo project hosting procedure.
 * 21) There was some discussion about this on the board list (Subject Motion regarding Systems Support...)
 * 22) Various ideas discussed.  Suggest to give SAC more freedom to approve if there isn't any question from them about potential 'political' issues.
 * 23) Considering email voting system from board to give final word.
 * 24) MOTION: SAC will continue to refer the approvals to the Board via email, and will be accepted if answered by an email response of at least 5 votes of +1 from board members, Frank moved, Chris seconded, all were in favour
 * 25) Discuss feasibility of the quite speculative Data Project Incubation idea (JoW)
 * 26) Jo has presented the idea in a wiki page about taking the software incubation process and applying it to starting and approving Data focused projects
 * 27) Markus mentioned the OSGeo North Carolina education data set which could be a candidate to try the procedure of data incubation, and is already regularly maintained (i.e. not just a forming project)
 * 28) GeoData committee could handle the process, instead of incubation committee.  It was suggested that licensing perspective would need to be ironed out by geodata committee too.
 * 29) Very positive generally supportive discussion
 * 30) Data volumes and working closely with Telascience.org would be needed as geodata projects have potential much large files issues than the software projects.
 * 31) Frank describing that many data projects wouldn't necessarily need full PSC-style management and Chris explained how there could be several levels of geodata projects.. similar to the simple SAC "hosting-only" projects vs incubating projects, etc.
 * 32) TODO: Jo will follow up with Geodata list for further discussion
 * 33) Review and hopefully approve GeoTools/OSGeo contributors agreement, see draft and info page (cholmes)
 * 34) Chris provided some background of this process.
 * 35) Question about if governing jurisdiction (California) is important or not.
 * 36) This is first time that Geotools PSC and OSGeo legal council have a final agreement together.  Substantial legal time spent on this review.
 * 37) MOTION: To adopt this contributors agreement as an official template for OSGeo projects to choose from., Chris moved, Arnulf seconded, all were in joyous favour at wrapping up this longstanding work.
 * 38) Any projects may choose to use this contributor agreement, and OSGeo officers can sign it on OSGeo's behalf.
 * 39) Review Conflict of Interest Policy (Tyler)
 * 40) Agreed that it should apply more broadly than just staff, but also to Board, and that the final version will reflect this.
 * 41) MOTION: To adopt this as OSGeo's Conflict of Interest Policy, with above change, Frank moved, Chris seconded, all were in favour.
 * 42) TODO: Tyler will make changes as discussed and recirculate
 * 43) Review SPD Prioritization proposal for highlighting sponsors and contributors (deferred to next meeting pending discussion on discuss list).
 * 44) Frank deferred to next meeting

Other Items

 * 1) Legal Support
 * 2) Jeroen wondering how previous email discussion ended.  There was general consensus in the thread, wondering if a concluding email may help to close/clarify the discussion.
 * 3) deegree Incubation Application
 * 4) Frank mentioned that deegree has applied.

Next Meeting date

 * Friday, February 1st ( 3 weeks )
 * Chris moved to close meeting, Arnulf second, all in favour