OSCON 2017 Booth

Organizing the OSGeo Booth at OSCON.

Event days
Full conference: May 8-11

Tutorials: May 8 & 9

Keynotes & Sessions: May 10 & 11

Exhibit hall: evening of May 9 - May 11

Event contact
OSCON POC: Ashley Thompson | Senior Sales Associate, Conferences | O'Reilly Media, Inc.

OSGeo POC: Sarasafavi

Floor Plan

 * Booth location updated 28 APR**

AT OSCON OSGeo has booth 323-10, located in section 323 (the Non-Profit Pavilion).



For full floorplan, see http://www.expocad.com/host/fx/oreilly/17ausos/default.html

Booth Structure
Non-profit tabletop space includes:

(1) One, draped 4' counter-height table in the OSCON Expo Hall (tabletop dimensions are 48"W x 24"D)

(2) Chairs

(1) Easel-back ID sign printed with organization name.

Black carpet installed for all the non-profit areas (no color changes available)

''tabletop space does NOT include electrical power or internet access, however both are available for a fee and can be ordered from the Austin Convention Center ... There will also be free attendee wifi available in the Expo Hall, but OSCON cannot provide any guarantees on availability or bandwidth of this service if used''

Booth Size
48"W x 24"D; "counter-height" 1 table, 2 chairs

Volunteers

 * Sarasafavi
 * Thea Aldrich
 * Erik Friesen

Schedule
Exhibit hall schedule:

May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)

May 11: 10:00AM - 4:30PM

Equipment
Possible needs
 * Power? We have obtained budget for power, expected costs $100-200 USD.
 * Laptops? Sara/Thea asked to bring laptop (showing osgeo website or osgeo live documentation as a conversation reference).
 * Monitors? None provided/shipped. If one can be brought "from work"
 * Drape? none
 * Banner? Helena has the nearest banner, however the "table layout" provided does not have a an opportunity for use.
 * stickers to be printed (preferably locally)

Stickers have been sent by Astrid.
 * OSGeo Flyer(s) to be printed (preferably locally)

Local printing available, contacting Astrid for details on what to print.

BELOW: OLD FOSS4G INFO, MAY BE OF USE:

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/ I suggest both: OSGeo_popup and OSGeo_popup2 Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
 * Banners to be printed locally:

Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front) New brochure to be printed locally I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend) Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
 * Brochure:

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/ If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed Please check with printer if PDF or SVG file format required
 * Table runner

http://svn.osgeo.org/osgeo/marketing/disk/ Per FOSS4G 2016 this was 10.0 version Stick minumum memory: ? Logo to be printed on it. Amount: ?? (e.g. 50% selfstarting)
 * CD Live disk/stick (latest version?)

Presentations & Activities
TBD

Other Considerations

 * Good reading: Running Conference Booths
 * Operate OSGeo Booth