FOSS4G2008 Lessons Learned

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This page is a collection of information, comments, and suggestions, based on the planning, organizing, and hosting of the FOSS4G 2008 conference. The intent is to provide a resource that can be used by organizers of future FOSS4G conferences. This is not a forum for conference attendees to comment on the conference. Use FOSS4G2008_Comments for that.

= Bidding =

= Timetable =

= Money =

Workshop Pricing
= Registration =

Within the Code Sprint
= Marketing =

Press Releases
= Social Venues =

= Conference Venue =

Quirks
= Accommodations =

= Transportation =

= Workshops and Labs =

Printed Handouts
= Presentations =

Academic track
The call for papers did not include a request for number of words. This lead to some minimalistic, say useless, abstracts for the proceedings. A reasonable abstract and 3 keywords will also help to categorise the submissions more easily for the individual sessions.

Suggestions for 2009:
 * abstract number of words (300-500 words + 3 key references)
 * request 3 keywords

General track

 * abstract number of words (150-300 words + optionally 3 key references)
 * request 3 keywords

Posters
= Wiki =

= Conference Evaluation =

Workshop Evaluations
= Onsite Staff =

= Program handouts etc =


 * convenient small flyer, nice to carry around
 * presenter names would be desired (small font)

= Conference website software = For the first time, OSGeo is making use of the Open Conference Systems (OCS) software to 'manage' a FOSS4G conference.


 * See FOSS4G2008_Site_Upgrade
 * and FOSS4G2008_Committee_Issues
 * Limitations (to be fixed for 2009):
 * No list of participants easily extractable
 * No online session navigation (as supported Indico, see www.foss4g2006.org)