Conference Committee 2010 Bid Questions

The OSGeo Conference Committee would like the following information from the proposed 2010 local committees by the next IRC meeting. A representative from each of the proposed committees should be in attendance for the meeting. Responses can also be sent to the conference_dev mailing list.

Barcelona, Spain

 * 1) Local capabilities
 * 2) * Propose more local committee members in order to improve representation
 * 3) * Specify which local committee members exist on site (in Barcelona)
 * 4) Budget
 * 5) * re: Publication and Web: Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 6) * How are you going to achieve your proposed sponsorship number?
 * 7) ** List the organizations that will help achieve that number
 * 8) * Verify that the proposed cost for Wireless Internet is correct? (it appears to be very low for that number of attendees)
 * 9) * Does your existing AudioVisual budget account for extra demands of a plenary session? (such as stage setup, big screens, large projections, back draping etc.) If not please specify.
 * 10) Venue
 * 11) * Describe workshop venue and computer facilities
 * 12) * Describe Internet connection plan for workshop and conference attendees
 * 13) Program
 * 14) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 15) Selected Date
 * 16) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 17) Marketing
 * 18) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 19) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 20) Accommodation
 * 21) * Provide sample pricing. What are the prices in EUR of hotels near the venue, that you will be recommending to attendees?

Response

 * Addendum

Beijing, China

 * 1) Local capabilities
 * 2) * Provide more background on all committee members
 * 3) Budget
 * 4) * Can we assume that all of the numbers in the submitted budget are accurate for the China market?
 * 5) * How are you going to achieve your proposed sponsorship number?
 * 6) ** List the organizations that will help achieve that number
 * 7) Venue
 * 8) * Describe workshop venue and computer facilities
 * 9) * Describe Internet connection plan for workshop and conference attendees
 * 10) * Provide room details (what does the venue offer for rooms?)
 * 11) Program
 * 12) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 13) Selected Date
 * 14) * The 'presentation blueprint' table lists the conference date as 21-Sept to 26-Sept, is this the date that you have selected?
 * 15) ** Give reasoning for selecting weekend dates (on a Saturday and Sunday)
 * 16) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 17) Marketing
 * 18) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 19) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 20) * Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 21) Transportation
 * 22) * Include details on transportation (such as getting to Olympic City, airport, and main city)

Response

 * Addendum

Denver, United States

 * 1) Budget
 * 2) * Provide budget estimates for an attendance of 600 (or describe how you would scale your estimates down for a lower attendance)
 * 3) * Explain the reasoning for a low workshop cost
 * 4) Venue
 * 5) * Describe Internet connection plan for workshop and conference attendees
 * 6) * Describe workshop venue and computer facilities
 * 7) Marketing
 * 8) * Describe how are you going to maximize visibility of the conference (marketing plan)
 * 9) * Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
 * 10) * Would you be prepared to use the existing OCS package to manage the website and conference files?

Response

 * Addendum

Utrecht, Netherlands

 * 1) Budget
 * 2) * Explain difference between 'introductory' vs 'technical' workshops and why they are priced differently
 * 3) * Provide a more detailed budget
 * 4) Venue
 * 5) * Is TU Delft a venue location?
 * 6) * Explain the Internet connection plan for workshops
 * 7) * Explain the plan for workshop PCs
 * 8) Program
 * 9) * Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
 * 10) Selected Date
 * 11) * Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
 * 12) Marketing
 * 13) * Would you be prepared to use the existing OCS package to manage the website and conference files?
 * 14) Accommodations
 * 15) * Provide examples and pricing
 * 16) Transportation
 * 17) * Explain transportation plans from different venues (e.g. main venue to code sprint location)

Response

 * Addendum