Exhibition Pack

''' This page is in DRAFT, awaiting Marketing Committee approval. '''

The OSGeo Foundation supports local communities to promote OSGeo by providing exhibition material for use at conferences and related events. This page lists what is provided, what is funded and how to get hold of it. This page should be read in conjunction with the Conference Setup Guide.

We are still to determine whether these items are to be shipped, or created locally.

Overview
Parts of the exhibition pack come from various sources: some are simply downloaded, some are printed, others are provided professionally through local services. This section attempts to summarise them.

Starter kit
The starter kit contains items that can be carried between conferences. Each Local Organizing Committee or regional group is entitled to a starter kit. It contains: OSGeo The Open Source Geospatial Foundation * Robust, Feature Rich, Open Source Software * Open Mapping Data * Educational Programs
 * 1) An OSGeo retractable banner stand, approx 1 meter wide, 2 meters tall, with (proposed) text:


 * 1) A portable literature stand.
 * 2) An OSGeo table cloth
 * 3) Business Shirts with OSGeo logo over the pocket for stand attendants. (Business shirts present a professional image, we have grown past the "hackers in garages" stage.)

Desirable additions to the starter kit
This is asking a lot. Various projects have been trying to compile lists of case studies and projects using their products for ages. We should have quite a few around by now. By compiling them all into proper prose and screen shots, we could bind them up into a loose leaf folder. People are always interested to know who's using this stuff, and while we can point them to web sites or give them examples we know about, I feel it would be much more powerful to walk them through a couple examples in the folder, and give them a chair while they browse the rest. See Case Studies for a start on this but also the Journal which has many.
 * A case study folder:
 * A poster showing a block diagram of the Open Source geospatial stack.

Essential Consumables

 * 1) A two sided A4 brochure saying what OSGeo is, and listing all the OSGeo projects, with a paragraph summarising each project.
 * 2) LiveDVDs
 * 3) Bay Area, California $2.00 ea for 500 qt and greater

Desirable Consumables

 * 1) An A4 flier for each project (these get outdated quite quickly).

Unfunded Consumables
Local presenters might want to hand out extra gadgets or promotional material.


 * USB Sticks
 * Shirt Pins

Locally Supplied

 * A demonstration computer, ideally with a LiveDVD installed into its own partition. (The LiveDVD is slow if running off the DVD).
 * A large monitor or projector.
 * Table
 * Chairs

Branding
Local sponsors are encouraged to include advertise their OSGeo related services at the conference booth. In particular, they may wish to set up a banners, or add their own fliers. This local advertising will not be paid for by OSGeo. Ratio of branding should be proportional to who pays.

Banners and fliers paid for by international OSGeo will be branded with international sponsors. (How this is presented is still to be decided).

=Subset for events with no booths= When OSGeo can promote itself in an event where there are not any booths, the following items can be carried:


 * 1) An OSGeo retractable banner stand.
 * 2) Consumables for inserting into the material pack provided for attendees (depending on the expected number of them):
 * * A two sided A4 flier saying what OSGeo is, and listing all the OSGeo projects, with a paragraph summarising each project.
 * * LiveDVDs

Cost Summary
This is a work-in-progress to estimate how much a package will cost.

Proposed alternative spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzreYKdV8-WQ_SA