Face to Face Meeting Summer 2006

Meeting
The board has been discussing the idea of getting people together for a face-to-face meeting to establish, and work on, priorities. A meetup / workshop needs clear goals. If we could set them, this could be a really useful occasion.

When and Where
June 11th and 12th at the Autodesk San Rafael offices.

This is just preceeding the Where 2.0 conference June 13/14 in San Jose which is relatively nearby. (According to Google, San Rafael to San Jose is 67 miles / 74 minutes.)

Attendees
Board members and committee members of VisCom, WebCom and the Fundraising committees are encouraged to attend.
 * 1) Frank Warmerdam (Board, FunCom)
 * 2) mpg (VisCom)
 * 3) Arnulf Christl (Board, VisCom)
 * 4) Jo Walsh (Board)
 * 5) Dave McIlhagga (Board, FunCom) - likely arrive Sunday AM
 * 6) Gary Lang (Board, FunCom)
 * 7) Tyler Mitchell (VisCom)
 * 8) Mark Lucas (Board)
 * 9) Chris Holmes (Board, VisCom)
 * 10) Peter Moran (VisCom)
 * please add availability for other people

Agenda

 * Sunday
 * 09:00-10:00 - Muster at Autodesk HQ (coordinating with Laura)
 * 10:00-12:00 - General discussion re: Where 2.0 planning - large group (as below under goals)
 * 12:00-1:00 - Lunch break (lunch brought in)
 * 1:00-3:00 - Breakout Viscom/Funcom groups
 * 3:00-5:00 - Continued large group discussion re: Board items
 * 5:00-6:00 - Dinner break (reservation at restaurant, with room for having more discussion)
 * 6:00-9:00 - Continue large group discussion


 * Monday
 * 08:30-09:00 - Gather
 * 09:00-12:00 - Board and Viscom breakouts
 * 1:00-3:00 - Large group session and wrap-up
 * - Travel to San Jose

Goals
For a one- or two- day meeting there need to be clear goals identifiable.

General

 * We should soon figure out what the title and requirements of membership are. At Where 2.0 many people will want to know how to become a member (also at FOSS4G2006 Lausanne)
 * Presentation / material planning for Where
 * Assessing needs for online tools for next year

WebCom

 * OSGeo Web style established.
 * Project style guidelines.
 * Content plan completed.

Board

 * Briefing by Mark Lucas on open source related activities within DOD.
 * Develop a 2005/2006 budget.
 * General strategy discussions.
 * Discuss the stated priorities and how we meet them
 * Make sure that the VisCom is as focused on promoting OSGeo projects as it is OSGeo itself, (if not more?)
 * Try to reach consensus on new projects to admit to incubation.
 * Discuss ideas for starting cross-collaboration between projects

VisCom

 * Prepare conference presentation materials (for Where 2.0, and more general use).
 * General strategy discussions.
 * Outreach strategy
 * Decide migration of GRASS Newsletter Vol 4 to OSGeo Newsletter Vol 1

FunCom

 * Develop sponsorship model
 * Identify sources of income

Lodging and Travel

 * See Itineraries section below for other attendee arrival times/places
 * What hotels are near to venue?
 * Embassy Suites is next door to Autodesk HQ. Use Autodesk Corporate rate of $119.
 * Embassy Suites
 * Best way to get from SFO to San Rafael?
 * From SFO to Central San Rafael Transit Center by Marin Airporter Marin Airporter Service (approx. 50 minutes) for $17
 * Then take taxi from Central San Rafael Transit Center to Embassy Suites (5-10 minutes) approx. $10
 * Meet up at SFO or SJC to share rental (see Itineraries below)
 * Best way to get from San Rafael to San Jose at end of meeting? Share a bus/van?

Itineraries
Possibly futile attempt at collaborative scheduling as follows:

Saturday, June 10 (day before meeting)


 * 5:00 pm - mpg arrives SJC
 * 5:30 pm - mpg drives to San Rafael with pickups at SFO (space available, will rent large car if needed)
 * 5:00 pm - TM arrives SFO would like to catch/share ride to San Rafael
 * 12:15 pm - cholmes arrives OAK, spends day with friends.

Sunday, June 11 (1st meeting day)
 * morning - cholmes is looking for a ride to San Rafael from SF area
 * 11:00 pm - mlucas arrives SFO, rents car, drives to San Rafael

Monday, June 12 (2nd meeting day)


 * evening - mpg drives to Where 2.0 (space available, will rent large car if needed)
 * evening - mlucas drives to Where 2.0   "   "
 * evening - cholmes rides with one of the above to Where 2.0
 * PixieHunt starts 7:30(?)

Tuesday, June 13 (day after meeting)
 * Where 2.0

'''Wednesday, Jun 14
 * Where 2.0
 * evening - mlucas drives to SFO to catch a 10pm flight