Board Meeting 2010-02-04

This board meeting is scheduled for the 4th of February 2010 at 16:00 UTC at 16:00 UTC, on IRC (#osgeo).

Agenda

 * Appoint meeting secretary
 * Approve minutes for Board Meeting 2010-01-07
 * Motion: Graduate deegree (Deegree Incubation Status)
 * FOSS4G Budget status
 * Approval of 501 c3 application status document (see Tyler's request from Fri, 22 Jan 2010 11:41:13 -0800)
 * Proposed Board Election Procedure
 * OSGeo 2010 Budget
 * F2F India update (Ravi)
 * Setup Wolf to continue as Summer of Code admin contact for 2010 (Tyler)
 * Report from Arnulf: US Export Restriction enforcement by sf.net renders some projects useless for OSGeo members. Discussion ensued in the Spanish list.
 * New regular topics:
 * Update from each director
 * Markus' stay in Japan: OSGeo.jp and MEXT ministerial project
 * Committee reports

Attendees
Directors:

Staff:
 * Tyler Mitchell

Action Summary
Remainders from previous meeting:
 * 1) MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
 * 2) TODO: Frank to make motion to accept changes to board and charter member election processs
 * 3) TODO: Arnulf to put together plan for fundraising, Tyler to help
 * 4) MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
 * 5) TODO: Frank to draft minimal budget for approval at next meeting
 * 6) TODO: Tyler to contact IRS re: status
 * 7) TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
 * 8) TODO: Directors to share their goals for 2010
 * 9) TODO: Arnulf to summarise issues/questions about goals to Board list
 * 10) TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
 * 11) TODO: Chris to set up voice call system
 * 12) TODO: Tyler to distribute skypeout credits to directors as needed
 * 13) Next regular meeting: Feb 4th - NOTE: one hour later than usual.
 * 14) TODO: Tyler to look at how we can vote virtually via IRC instead of requiring voice.
 * 15) TODO: Ari to follow up with EuroGI about associated organisation options.
 * 16) TODO: Arnulf to follow up on idea of presenting comments on topics like FFI is for EU interoperability.

Detailed Minutes
Please sort through these and get them done.


 * Final budget pending end of month, in time for voting in next board meeting
 * Proposed Board Election Procedure
 * Only three small changes: http://wiki.osgeo.org/index.php?title=Proposed_Board_Election_Procedure&diff=44125&oldid=44122
 * Apply same changes to charter member election process
 * TODO: Frank to make motion to accept changes to board and charter member election processs
 * OSGeo 2010 budget, see email discussion
 * Discussion of potential to raise more funding, vs scaling back or maintaining status quo
 * TODO: Arnulf to put together plan for fundraising, Tyler to help
 * MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
 * Presentations are helping raise sponsors
 * FOSS4G has been a successful fundraiser
 * US Government spending on open source and geospatial seen as potential growth area in future, potential funding possibly, Geoff linked to an article
 * TODO: Frank to draft minimal budget for approval at next meeting
 * Server expenditures seen as high priority
 * Update from Tyler
 * Discussed 501c3 status
 * TODO: Tyler to contact IRS re: status
 * TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
 * Directors and committee reports
 * Arnulf would like directors and committees to give brief reports each month
 * Discussion about commitment to grow OSGeo
 * TODO: Directors to share their goals for 2010
 * TODO: Arnulf to summarise issues/questions about goals to Board list
 * Next meeting: Special fundraising voice call TIME LINK
 * TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
 * TODO: Chris to set up voice call system
 * TODO: Tyler to distribute skypeout credits to directors as needed
 * Next regular meeting: Feb 4th - NOTE: one hour later than usual.