FOSS4G 2011 Workshops Meetings


 * Meetings occur through IRC chat in channel #foss4g on freenode.net
 * you can use Chatzilla for Firefox, or directly in your browser with webchat

= Next IRC meeting =


 * Feb 8 2011, 10AM MST
 * Agenda
 * Late Submissions
 * Jeff received another late submission, how shall this be handled?
 * Discounts for workshop/tutorial presenters
 * Still not definitive, but close
 * Proposal evaluation process
 * Need to get this started, deadline 16 Feb. 2011
 * Venue logistics (Update on computers)
 * Questions from workshop submitters.
 * other?

= Previous IRC meetings =


 * Feb 1 2011, 10AM MST
 * Agenda
 * Discounts for workshop/tutorial presenters
 * Starting the proposal evaluation process
 * Venue logistics (Computers/Number of concurrent and total sessions)
 * How to deal with late submissions?
 * Questions from workshop submitters.
 * other?
 * Tasks
 * Look into upgrading the laptops from the current specs
 * Discuss volunteer committee with the LOC and possible student passes for volunteers.
 * What are the final discounts for presenters (Discuss with the LOC)
 * Logs


 * Jan 25 2011, 10AM MST
 * Agenda
 * discounts for workshop/tutorial presenters
 * proposal evaluation process
 * venue logistics
 * Outcome
 * Proposal evaluation will be ranked by the workshop committee plus the conference chair and then presented to the LOC for input.
 * Each evaluator will rank the proposals: 15 points for the best ones, 14 for the second, and so on...
 * Tasks
 * Review proposal submissions for under represented projects and send out reminders if needed (Complete by 26 January 2011)
 * Discuss discounts for presenters with the LOC (Does this include tutorial presenters as well as workshop presenters?).
 * NOTE: The LOC seems to think we can provide discount for registration. Exact details to follow
 * Information on 2010 Discounts: FOSS4G_2010_Discounts
 * Discuss venue logistics with LOC, need more details.
 * After the LOC meeting we seem good for 4 sessions of 6 workshops, could maybe add more if needed. Should be fine to have GITA install an image on all the workshop computers.
 * Logs


 * Jan 18 2011, 10AM MST
 * Tasks:
 * Get access to the current workshop submissions and share via Google Docs
 * Get more information about the venue (workstation specs, access, size of rooms, etc.)
 * Consider quota for innovative workshops this year
 * Send out workshop call reminders/nudges to unrepresented projects if needed
 * Decide on the review process to rank proposals
 * Logs