Board Meeting 2022-08-27

This board meeting is scheduled Saturday 27 August 2022 at 07:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker. F2F meeting at code sprint venue in Florence Italy

Current items

 * 1) roll call - all
 * 2) appoint meeting chair, meeting scribe/secretary - all
 * 3) Review and approve past minutes
 * 4) Approve pygeoapi as OSGeo project
 * 5) OGC Updates
 * 6) Elections and CRO members for 2022
 * 7) Summary of F2F meeting with OSGeo/OSM/HOT communities
 * 8) FOSS4G locations
 * 9) Creation of Conference Working Group
 * 10) Geo-ethics Locus Charter
 * 11) Feedback from AGM
 * 12) OSGeo Code Sprint 2023
 * 13) Projects status
 * 14) Website - mailing list discussion
 * 15) OSGeo EU - ESA
 * 16) GeoForAll website updates

Minutes

 * Presiding: Michele
 * Scribing: Angelos, Codrina, Marco
 * Attending: Michael, Codrina, TomK, Angelos, Vicky, Michele, Rajat, Marco, Adam
 * Guests: Astrid, Luca

Board_Meeting_2022-07-25

 * Motion passed on Loomio: https://www.loomio.org/p/Co725Dkh/motion-to-approve-meeting-minutes-from-board-meeting-2022-07-25

Approve pygeoapi as OSGeo project

 * Motion passed on Loomio: https://www.loomio.org/p/XjpcFNvf/graduate-pygeoapi-as-an-osgeo-project
 * https://lists.osgeo.org/pipermail/incubator/2022-August/004535.html
 * https://lists.osgeo.org/pipermail/board/2022-August/013087.html

OGC Updates
A new committee - OSGeo OGC Committee - to handle the OGC activities within the next 4 weeks and also define an architecture of the participation of OSGeo reps in OGC; Report back to standards mailing list Max 2 reference implementations Figure out how to list all OSGeo related projects in the compliance list on OGC web site. next in person OGC meeting: https://portal.ogc.org/meet/ Amendment of the budget to include the travel to the member meeting There is an online option for the OGC member meetings. CI for Cite testing
 * MOU completed, presented at FOSS4G keynote
 * Action: Complete the membership agreement
 * OSGeo OGC Committee
 * Reference implementations
 * Budget for OGC participation (meetings/code sprint attendance, etc.)

Elections and CRO members for 2022
Vicky willing to step in to help Jorge Discussion about members list and how to maintain it. Several points of truth. Action: Send an email to all members 3 weeks before elections to check email; and then announce on discuss list about it so people that didn’t receive it can contact us or update their email on the website. Perhaps also use social media as well.Need the marketing committee to help with social media for e-mail updates. Start nominations now, leave September for nominations, finish in October - keep this calendar consistent over the years; Perhaps avoid summer months for nominations. We need to reach out to find people that are not nominated? No self nomination. Action: Astrid will go through all projects and check if the members are charter members Discussion about CRO technical issues (LimeSurvey etc) Update the columns in the database to be shared by CRO Discussion about charter members not voting the last 4 years: reach out to people not voted to check with them if possible. Action: Create an e-mail template. Discussion about attracting more board member nominations. Should the CRO email include this wiki page? https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist Discussion about treasurer role. Discussion about creating a youth group to attract young people on places/technologies they are active on. What would be the target group? Action: Rajat to write an email to GeoForAll and GSOC to let them know of this idea from the board to ask of their opinion and support.

https://www.loomio.org/p/MCtRH2Jg/motion-to-appoint-jorge-gustavo-rocha-and-vicky-vergara-for-cro-2022
 * Motion to appoint Jorge and Vicky as CRO for 2022 (Angelos).

Summary of F2F meeting with OSGeo/OSM/HOT communities

 * Did not take place.
 * Going to happen online
 * Action: Vicky to contact Miriam.
 * Done: https://lists.osgeo.org/pipermail/board/2022-September/013102.html

FOSS4G locations
priority cycle. This makes the priority cycle longer, but explicitly names that places other than Europe and North America exist”
 * e-mail from Adam.
 * “Drop 'rest of world' and include more defined regions in the FOSS4G
 * Discussion about priority from specific regions. Perhaps a different cycle like US-Other-EU-Other. How would that affect the regional events?
 * How to help a new LOC: Try to re-use things that have worked before (web site, pretalx, mail chimp). Make sure FOSS4G cookbook is up to date.
 * A conference working group could provide an option to have a volunteer pool to help with FOSS4G.
 * How to address in case we do not have a bid some year. Do it completely online?
 * Discussion about how to encourage people to submit a bid e.g. announce the opening of bids in the closing session or describe how the next FOSS4G organized a bid and how they made it happen.
 * Discussion about sponsors and how the change of cycle would affect them.
 * How to attract sponsors/funding outside the conference (e.g. the NumFocus case).
 * email from Maria about OSGeo EU - ESA wishes to collaborate with OSGeo

Creation of Conference Working Group

 * Luca: we need a group of people helping the LOC with guidance but also with practical solutions (without overstepping LOC).
 * HOT is interested to get involved, we need to investigate more.
 * setup working group with a mailing list
 * Luca to send an e-mail to mailing lists proposing the formation of the working group and then we will make a motion.
 * Make OSGeo more involved in FOSS4G: Proposal to create a roadmap or timeline to decide if LOC needs help with organization topics.

Geo-ethics Locus Charter

 * https://lists.osgeo.org/pipermail/board/2022-August/013080.html
 * Discussion about CoC incidents (GSoC student, OSGeoLive)
 * Action to read Locus Charter, then motion on Loomio

Feedback from AGM

 * Sustainability - how to operate FOSS4G in a climate and ecosystem crisis (Vincent P)
 * https://qgis.org/it/site/getinvolved/governance/codeofconduct/environmentalpolicy.html
 * Perhaps we need a FOSS4G policy in the RFP? (Action)
 * Engaging younger contributors TODO send mails to geo4all and GSoC
 * Project retirement (Louis de Souza)
 * UN open GIS: OSGEO board rep? What does OSGeo want?
 * Why are we promoting hybrid GIS? Can OSGeo put money into crisis response?
 * People need to have a ‘whole solution’ - are we communicating enough that there are companies that can respond
 * Advocacy challenge: maybe it's not a company, people can just do it (Jody)
 * Restructuring of UN open GIS: do we need to review the MOU?
 * We have to make sure that all work happening goes back to upstream projects.
 * Action: Get more of our members to join the meetings to help the committee. Get in touch with Maria Broveli.
 * OSGeo in research (Peter Lowe)
 * More open meetings during the year to get feedback from members?
 * Discussion about IRC, Matrix, Telegram, mailing lists, Discourse. How to reach out to more people? We will try to make a group on Telegram

OSGeo Code Sprint 2023

 * The Athens sprint was not done due to COVID
 * Perhaps we want to consider to open up the options for other cities
 * When? FOSS4G is in June this time. The sprint should happen Feb/Mar 2023 or after the FOSS4G (like Oct 2023)
 * Action: Angelos to check the venue options for Athens and report back
 * Action: Talk to OGC about the joint code sprint timing.

Projects status

 * Action: Vicky to answer to Jody about incubation of an project of an association
 * Done: https://lists.osgeo.org/pipermail/incubator/2022-September/004548.html
 * 2018: https://git.osgeo.org/gitea/osgeo/todo/issues/11
 * 2019: https://git.osgeo.org/gitea/osgeo/todo/issues/40
 * 2020: https://git.osgeo.org/gitea/osgeo/todo/issues/95
 * 2021: https://git.osgeo.org/gitea/osgeo/todo/issues/112
 * 2022: https://git.osgeo.org/gitea/osgeo/todo/issues/121
 * Action: Angelos to cross-check AGM slides for 2022 reports.
 * OSSIM inactive for 3 years (statement based on Report from incubator)
 * MapFish inactive for 3 years (statement based on Report from incubator)
 * Marble has not reported for 2 years
 * OTB wants to change officer (they will report to board soon)

Website
Moved to next meeting
 * Discuss: Member pages (hide members without filled profile)
 * Action: Project's update officer's/representative
 * Post Action: Generate automatically the list of project officers
 * Discuss: Statement on report slide mentions that: "From the committees' pages you will find the missions, names of the people involved, and links to the working documents." That is not true.
 * Post Action?: Work the committees similarly as projects. Where officers can be assigned, and active members of the committee can be listed.
 * Discuss: Charter member pages: User name + last name.
 * Discuss: Use tags on news items (to help out with the Annual report).
 * Discuss: Auto move the old un-format-able "Biography" (Now Mission) to the format-able Biography.
 * News Vs Community news

OSGeo EU - ESA
Moved to next meeting

GeoForAll website updates
Moved to next meeting
 * https://lists.osgeo.org/pipermail/board/2022-August/013090.html

Actions

 * See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

 * no log, a jitsi meeting

Next meeting

 * Board Meeting 2022-09-26