Board Meeting 2022-12-29

This board meeting is scheduled Thursday 29 December 2022 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items

 * 1) roll call
 * 2) appoint meeting chair, meeting scribe/secretary
 * 3) Review and approve past minutes
 * 4) * Board_Meeting_2022-12-12
 * 5) Board elections result
 * 6) FOSS4G 2022 report, final budget and video/slides upload
 * 7) FOSS4G 2022 profit split change approval motion
 * 8) OSGeo_Budget_2023
 * 9) Communicate Sponsorship opportunities for 2022-2023
 * 10) Geo Week Event proposal
 * 11) Handling regular sponsors for GRASS
 * 12) Review Action items
 * 13) Add your topic here

Minutes

 * Presiding: Angelos
 * Scribing: Adam
 * Attending: Angelos, Ariel, Codrina, Adam, Mike, Tom, Vicky, Marco
 * Guests: Jody

Review and approve past minutes

 * https://wiki.osgeo.org/wiki/Board_Meeting_2022-12-12
 * Motion passed on Loomio: https://www.loomio.com/p/EUxOcnkj/motion-to-approve-meeting-minutes-from-board-meeting-2022-12-12

Board elections result

 * https://lists.osgeo.org/pipermail/board/2022-December/013187.html
 * Welcome Ariel to the board
 * ACTION: wiki to be updated with 2022 election results (Done)
 * updated https://wiki.osgeo.org/wiki/Board_Election_2022_Results and https://wiki.osgeo.org/wiki/Board_of_Directors#OSGeo_Foundation_Board_of_Directors
 * Board officers - to be decided at an onboarding meeting in January / February
 * Side discussion about mail rejections on lists

FOSS4G 2022 report, final budget and video/slides upload

 * final profit 95k euro, extra costs incurred because new legal arrangements for local italian OSGeo organisation were needed
 * see next item - motion for profit split alteration
 * video uploads starting, all videos collated.
 * Conference resources working group update:
 * its holiday time everywhere, things move slowly
 * Luca in contact with 2023 LOC, and with Eli to discuss past practices
 * Working group to operate under the conference committee
 * Paypal integration with pretix working for FOSS4G 2023
 * Ask 2023 LOC to communicate the situation in Kosovo?

FOSS4G 2022 profit split change approval motion

 * https://lists.osgeo.org/pipermail/board/2022-December/013191.html
 * motion open on Loomio: https://www.loomio.com/d/nMS3jovV/foss4g-2022-florence-profit-allocation-split

OSGeo Budget 2023

 * https://wiki.osgeo.org/wiki/OSGeo_Budget_2023
 * https://git.osgeo.org/gitea/osgeo/todo/issues/141
 * ACTION: Mike to work on 2022 expenses (Done)
 * Aim to approve budget by end of January 2023
 * ACTION: Angelos to draft an e-mail for budget requests (see last year: https://lists.osgeo.org/pipermail/discuss/2021-December/039494.html) (Done) https://docs.google.com/document/d/1Gr6E4_2Xod6Alx1SWqSKbojsqQgJ4NW7T6Fp_G2golU/edit?usp=sharing
 * ACTION: Realign budget timetable (around Nov) to help sponsorship opportunities (note in calendar?)

Communicate Sponsorship opportunities for 2022-2023

 * https://git.osgeo.org/gitea/osgeo/todo/issues/140
 * Volunteer to ask for sponsors (Tom, Codrina, Marco)
 * Decoupling sponsors from FOSS4G events? See: https://www.osgeo.org/about/how-to-become-a-sponsor/

Geo Week Event proposal

 * ACTION: Codrina to draft a procedure and ask the marketing committee to help

Handling regular sponsors for GRASS

 * https://trac.osgeo.org/grass/wiki/PSC/Minutes/PSC_Meeting_20220211
 * Seems resolved.

Review Action items

 * https://git.osgeo.org/gitea/osgeo/todo/issues

Actions

 * See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

 * no log, a jitsi meeting

Next meeting

 * Board Meeting 2023-01-30