Board Meeting 2011-03-03

Please note that this meeting has been scheduled one hour later than usual!

This board meeting is scheduled for the 3rd of March 2011 at 18:00 UTC on IRC and follow up voting on Skype.

Agenda

 * Review past minutes: Board Meeting 2011-02-03
 * GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
 * FOSS4G 2011 update
 * Wikipedia / OSGeo Introduction - report (if anything) from first contact
 * Talk:Open Source and Open Standards (Arnulf)
 * Marketing list discussion on giving OSGeo sponsors free FOSS4G passes - archive here (Tyler)
 * Incubation reports (Arnulf)

Minutes

 * Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-03-03.log
 * Attending: Jeff, Frank, Markus, Daniel, Geoff, Arnulf & Tyler
 * Chris joined halfway through
 * Tyler compiled minutes and action summary

Action Summary

 * 1) MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour.  Voted in IRC and Skype voice confirmed.  Motion passed.
 * 2) TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
 * 3) TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
 * 4) TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
 * 5) TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
 * Next meeting: 2011-04-07
 * TODO: Fix time of subsequent meetings

Details

 * 1) GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
 * 2) MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour.  Voted in IRC and Skype voice confirmed.  Motion passed.
 * 3) FOSS4G 2011 update (Jeff)
 * 4) FOSS4G planning going well. Jeff brought up prices of hotels for discussion recently.  Tyler: it's not really a consolation to attendees, but we got all the meeting rooms for the event for free, with this arrangement with Sheraton, thereby keeping the ticket prices lower.
 * 5) Arnulf: asking about conference planning handbook manual to maintain continuity between years, building on "Lessons Learned" pages in a systematic way.  Jeff has some notes and a template he was discussing with Paul.
 * 6) TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
 * 7) TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
 * 8) Tyler and Peter interested in helping too.  FOSSGIS (D-A-CH) has one they are using too which has helped a lot.
 * 9) Wikipedia / OSGeo Introduction - report ( if anything ) from first contact
 * 10) Arnulf wrote an introduction, included Brian in the CC. No feedback yet.
 * 11) Talk:Open Source and Open Standards ( Arnulf )
 * 12) It is a follow up from last year. We had a request for input from the OGC. They want to write a White paper on what they understand abotu "Openness" in their context.  And relate it to Openness in the Open Source / Free Software understanding.  Looking for more community feedback and tweaking.
 * 13) TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
 * 14) Marketing list discussion on giving OSGeo sponsors free FOSS4G passes (Tyler)
 * 15) General support for the idea from board.  Discussion of who pays for what - LOC vs. Board budget.  For future events would be good to have x# of passes available for Board to distribute to sponsors, at cost.  Build into RFP so it's accounted for early on.
 * 16) Need financial review of proposal/effects
 * 17) TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
 * 18) Incubation reports ( Arnulf )
 * 19) Arnulf suggests having mentors report regularly to 'someone' to help assess speed and efficacy of progress.
 * 20) Need replacement chair of Incubation Committee, been discussed already in the committee.  Daniel has volunteered and been put forward as a replacement for committee to consider already.


 * Arnulf motioned to close the meeting, Chris seconded, all were in favour
 * Next meeting: 2011-04-07
 * TODO: Fix time of subsequent meetings