FOSS4G-Asia-2018

Pages related to the FOSS4G-Asia 2018 Call for hosting.

= Rotation =

The committee decided unanimously that FOSS4G-Asia will be organized as a bi-annual (every two years) counting form last FOSS4G-Asia that was organized in Hyderabad in January 2017. It was also decided that the next and future FOSS4G-Asia event will be organized between November-January period.

= Selection Committee =


 * Dr. Tuong Thuy Vu, University of Nottingham, Malaysia
 * Mr. Ravi Vundavalli, Secretary, OSGeo-India
 * Dr. Sarawut NINSAWAT, AIT
 * Mr. Gérald Fenoy, GeoLabs SARL
 * Dr. Ho Dinh Duan, Vietnamese Academy of Science and Technology
 * Mr. Martin Isenburg, rapidlasso GmbH
 * Mr. Daniel Kastl, Georepublic
 * Prof. Xianfeng Song, University of Chinese Academy of Science
 * Venkatesh Raghavan, Osaka City University

= Communication =


 * FOSS4G-Asia Conference mailing list

= Bids =

The following groups have submitted detailed proposal bids to host:


 * KSIS (Korea Spatial Information Society) and OSGeo Korean Chapter
 * proposal
 * email
 * letter of intent
 * OSGeo Japan Chapter
 * proposal
 * email
 * University of Moratuwa, Sri Lanka
 * proposal
 * letter

The following groups did not proceed to the detailed proposal stage:


 * University of Burdwan, India
 * cover letter: https://svn.osgeo.org/osgeo/foss4g/regional/asia/2018/Covering%20Letter%20to%20FOSS4G%20Asia%202018%20Secretariate%20by%20GSS%2030042017..pdf
 * expression of interest
 * tourist attractions

= Proposal Phase =

LoI submitted by Korea and Sri Lanka mentioned early 2018 as possible dates and both the proposers have agreed to consider change of dates to late 2018 (Nov-Dec) 2018, in keeping with the bi-annual schedule.

The selection committee also decide not to consider India as a venue for FOSS4G-Asia 2018 as the India was the venue for the FOSS4G-Asia 2017 also.

Considering the above, the Selection committee has shortlisted Japan, Korea and Sri Lanka as possible venue/host.

We now invite more detailed (max 4 A4 pages) proposal form the Local Organizers in Japan, Korea and Sri Lanka. The proposal should outline:

a) Dates b) Venue c) Availability of hotel rooms near venue and approximate cost for single or shared rooms d) Infrastructure available (Meeting rooms available with capacity,Internet Access, Computer rooms for workshops etc.) e) Main organizers and possible list of supporting organizations f) Potential sponsors g) Transportation and access to venue h) Members of LoC i) Any other information that will help the Selection committee to arrive at a decision

The deadline for submission of proposals is 23 July, 2017 (sun) https://www.timeanddate.com/worldclock/fixedtime.html?year=2017&month=7&day=24&hour=0&min=0&sec=0%252016.00UTC

= Questions Phase =

The teams from Japan, Korea and Sri Lanka are required to answer several questions related to their bids, and to submit their answers by a specific time.

The teams submitted the following answers:


 * KSIS (Korea Spatial Information Society) and OSGeo Korean Chapter
 * answers
 * financial estimation
 * OSGeo Japan Chapter
 * answers
 * University of Moratuwa, Sri Lanka
 * answers

= Final Decision =

The selection committee voted during 12 Aug to 14 Aug, and the Sri Lanka team secured the maximum number of votes as first choice. (announcement). Congratulations to the Sri Lankan team on being selected as host for FOSS4G-Asia 2018!