Board Meeting 2022-10-31

This board meeting is scheduled Monday 31 October 2022 at 15:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Current items

 * 1) roll call
 * 2) appoint meeting chair, meeting scribe/secretary
 * 3) Review and approve past minutes
 * 4) * Board_Meeting_2022-10-17
 * 5) FOSS4G 2023 LOC 1st installment request and meeting
 * 6) MoU: Smart Geo Expo.
 * 7) Oceania TGP Application
 * 8) Project trademarks update
 * 9) Communicate Sponsorship opportunities for 2022-2023
 * 10) Review Action items
 * 11) Add your topic here

Minutes

 * Presiding: Angelos
 * Scribing: Rajat
 * Attending: Codrina, Marco, Rajat, Angelos, Vicky, Michael
 * Guests: Besfort, Valmir

Review and approve past minutes

 * Board_Meeting_2022-10-17
 * Motion passed on Loomio: https://www.loomio.com/p/4jraXH3m/motion-to-approve-meeting-minutes-from-board-meeting-2022-10-17

FOSS4G 2023 LOC 1st installment request and meeting

 * Feedback on Venue, Website (Jekyll)
 * Deadline for moving the venue depends on the number of registrations
 * Registration - Pretalx (Test case scenarios)
 * Early bird ticket and call for registration by Nov 22, 2022
 * Academic and Program Track - Call for proposals by Nov 10, 2022 using Pretalx and OSGeo server
 * Call for sponsors - Feb
 * Social Media accounts: Using the same for previous FOSS4Gs
 * Budget
 * Ministry of Economy has shown interest in funding the participation of local students
 * Accommodation
 * Questions from LOC:
 * How to handle invoices
 * Papers: Papers are published for Academic Track. The communications needs to be done before the conference.
 * ACTION: Codrina to write to Marco Minghini for further support regarding publications.
 * Subdomain and e-mails
 * We need to ask SAC for status
 * Advance payment.
 * ACTION: Angelos to make a motion on Loomio for voting on approving advance payment (Done)
 * Motion passed on Loomio: https://www.loomio.com/p/DXG9BWfV/motion-to-approve-first-advance-payment-of-30k-euros-to-kosovo-loc-for-foss4g-2023

MoU: Smart Geo Expo
MOT1: Approve the OSGeo/Smart Geo Expo MoU (with the change of term “geospatial information” to “geospatial technology”).


 * Angelos +1 initial motion
 * Vicky second +1
 * Codrina +1
 * Rajat +1
 * Marco +1
 * Michael +1
 * Motion passed during meeting
 * ACTION: Vicky and Codrina to post the MoU on the wiki.
 * ACTION: Angelos to move the motion to Loomio for archiving purposes (Done).
 * Motion passed on Loomio: https://www.loomio.com/p/HG2q1FJz/motion-to-approve-mou-between-osgeo-and-smart-geo-expo

MOT2: Approve 1000$ to support Vicky’s travel to Korea for signing the MoU from Board Travel Budget.


 * Angelos +1 initial motion
 * Codrina +1
 * Rajat +1
 * Marco +1
 * Michael +1
 * Vicky +0
 * Motion passed during meeting
 * ACTION: Michael to transfer the budget to Vicky (Done)

Oceania TGP Application

 * ACTION: Angelos to respond that the request is being handled by the conference committee (Done )

Project trademarks update

 * Moved to next board meeting

Communicate Sponsorship opportunities for 2022-2023

 * Moved to next board meeting

Review Action items

 * Moved to next board meeting

Actions

 * See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

 * no log, a jitsi meeting

Next meeting

 * Board Meeting 2022-11-28