FOSS4G 2017 Booth

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact
Marc Vloemans

Guido Stein

Floor Plan
As always on FOSS4G OSGeo has a booth Booth location to be determined

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
 * Looking to pool area with neighbours (LocationTech etc...) to create a good hangout area
 * plan to be added

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

 * Depending on actual location of sockets

Booth Size
X m x X m

Booth Volunteers
Individuals:


 * Marc Vloemans
 * Helena Mitasova
 * Anna Petrasova
 * Vaclav Petras
 * Jody Garnett
 * Maria Brovelli
 * Dan "Ducky" Little
 * add name here

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:


 * NCState GeoForAll Lab - Vaclav Petras
 * GeoServer Project
 * GeoMoose Project (Ducky)
 * add project here

Schedule
WTC Boston

conference program: http://2017.foss4g.org/

Equipment
Possible needs (revise based on exhibitor pack from conference):
 * Poster?
 * Flyer console (to be bought)
 * laptops/monitors?
 * 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
 * screen? wired internet?
 * GeoForAll: tangible Landscape if space allows?
 * Please note: per july 2017 a new logo design and collateral update is under way

Printings:
 * Stickers to be printed
 * OSGEo Flyer(s) to be printed
 * Banners to be printed locally:
 * Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
 * Suggest both: OSGeo_popup and OSGeo_popup2
 * Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
 * Brochure:
 * Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
 * Current: Tri-folded handout, minimal branding
 * New brochure to be printed locally - pending rebranding
 * I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
 * Table runner
 * Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
 * If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
 * Please check with printer if PDF or SVG file format required
 * CD Live disk/stick (latest version?)
 * http://svn.osgeo.org/osgeo/marketing/disk/
 * Per FOSS4G 2016 this was 10.0 version, we now have 10.5
 * Stick minumum memory: ?
 * Logo to be printed on it.
 * Amount: ?? (50% self-starting)
 * Geo4all labs materials?
 * Ask labs to provide flyers highlighting education and research programs
 * Where to send them and how many? Volunteer for a booth timeslot and bring your own.
 * Project information sheets
 * Work with rebranding templates and OSGeo Live for contents
 * Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities
Booth activities
 * not much space for presentations, perhaps rent a screen?
 * nobody has rented a screen, assume personal laptops
 * Tangible Landscape (if possible)

Booth communication:
 * marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations
Review in case of updates or additions


 * place visible links to slides or videos here
 * OSGeo Live overview presentation
 * Beta website: []
 * website: []

Other Considerations

 * Good reading: Running Conference Booths
 * Operate OSGeo Booth

OSGeo Meetings and Events
The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Monday 8/14
Face_to_Face_Meeting_Boston_2017


 * time: 18:00
 * venue: Pending (Guido is scoping a suitable venue - outdoor restaurant or boardroom with takeout)
 * contact: Helena Mitasova (confirmed)

Tuesday 8/15
B2B Session:


 * time: 17:00
 * venue:
 * contact: Maria Antonia Brovelli
 * Maria attending as our representative to discuss our goals, celebrate partners and sponsors

Harpoon Brewery:


 * While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday

MIT Academic Reception


 * time: 17:00

Wednesday 8/16
Icebreaker - Wednesday August 16th (Maria)


 * time: 18:00
 * venue: Conference Venue
 * contact: Maria
 * original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"

Thursday 8/17
OSGeo Breakfast Meeting - Thursday August 17th (Maria)


 * time: 7:00 proposed
 * venue: TBD (breakfast meeting)
 * contact: Maria
 * A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
 * A breakfast, a chance to connect, listen and organize with sponsors.
 * original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference

Gala


 * time: 19:00
 * venue: new england aquarium
 * no special participation identified

Friday 8/18
Annual General Meeting 2017


 * Friday: City View 1, seats 350 people, 90 min time block.
 * Contact: Helena Mitasova

Saturday 8/19
Code Sprint


 * venue: code sprint
 * contact: Regina Obe

Website Training


 * venue: code sprint
 * contact: Jeffrey Johnson