OSGeo-BE-general-assembly-20252112

2026-01-07T19:55:53Z

Marcu:

= OSGeoBE General Assembly 2025 =

== General Information ==
* '''Location:''' Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles
* '''Date:''' Nov 21, 2025 18:30 - Started at 19:00; Ended at 22:10
* '''Meeting Secretary:''' Jonathan

== Participants ==
=== Board Members ===
* Gaël (Chairman)
* Roel (Treasurer)
* Céline
* Marc
* Michel
* Jordan

=== Charter/Voting Members ===
* Maëlle
* Jonathan

=== Non-Voting Members ===
* Killian
* Olmo
* Xavier
* Charlotte
* Nicholus

== Agenda ==
# Opening
# Call to charter/voting members
# Activity report 2025
# Financial report 2025
# Discharge of the board
# Debriefing FOSS4G BE 2025
# Events planning for 2026
# Provisional budget for 2026
# Approval of status updates
# Call for board members
# Miscellaneous

== Minutes ==

=== 1. Opening ===
* Jonathan proposes himself and is appointed as meeting secretary.
* Gaël suggests moving the point ''"Call to charter/voting members"'' as the first point of the meeting to include the new members present.
* There is no proxy for the votes.
* Quorum is reached: Maëlle and Jonathan are present.

=== 2. Call to charter/voting members ===
The following people are proposing themselves as charter/voting members:
* Charlotte
* Killian
* Olmo
* Xavier

Those 4 new members are endorsed by at least 2 charter/voting/board members and are approved as new charter/voting members.

=== 3. Activity report 2025 ===
* Gaël summarizes the events/meetings that have happened since 2022.
* Gaël emphasizes the workload of organizing events such as FOSS4G and suggests spreading this load among members so it's not always the same "core people" doing all the work.
* Gaël also emphasizes the need for more communication around OSGeoBE in our respective networks to attract more members; without new members, the organization will not survive.

=== 4. Financial report 2025 ===
* Roel presents the financial final report for 2024 and the temporary report for 2025.
* Maëlle asks for changes: adapt the title to clarify the report.
* Roel will make the requested changes and publish the financial report.
* The financial report for 2024 is approved unanimously (after changes).

=== 5. Discharge of the board ===
* The board is discharged (unanimous vote).

=== 6. Debriefing FOSS4G BE 2025 ===
* A separate meeting to debrief FOSS4G BE 2025 will be organized on '''Dec 3, 2025, at 18:30'''.
* Marc will communicate about the debriefing meeting via the mailing list.

'''Feedback:'''
* '''(Mostly) Negative:'''
** Ticket price too high
** Not enough food/drinks
** More involvement needed
** Start preparation earlier
** Make clear/defined tasks
** Difficult for newcomers to know what to do to help
** Split the work
** Need to send a feedback form after the event
** Debriefing needed
** More communication on social media needed
** Location too expensive

* '''(Mostly) Positive:'''
** Happy with the talks and the event
** Clear tasks were assigned
** Nice location
** Important event; we must keep organizing it

=== 7. Events planning for 2026 ===
* '''New Year celebration:''' Jan 2026; Gaël will organize it.
* '''FOSDEM 2026:''' Jan 31 or Feb 1, 2026; Michel and Jordan will support the GeoSpatial Dev Room if needed.
* '''PostgreSQL/PostGIS Meetup:''' OSGeoBE proposes to co-organize a meetup with the PostgreSQL BE community ([https://www.meetup.com/postgresbe/ PostgreSQL BE Meetup]) in the first quarter of 2026, focusing on PostGIS. Maëlle and Gaël are responsible for contacting Stefan to coordinate this event.
* '''FOSS4G BE:''' Sep 2026; Jonathan will take care of the OSMBE track.
* We will organize an '''OSGeo BE members meeting per quarter''' in Brussels on the last (or first) Wednesday of the month; Gaël will organize it.

'''Note on PostgreSQL events in Belgium (thanks to Stefan for precision):'''
* The annual ''pgconf.be'' is organized independently by a UCL professor ([https://pgconf.be/ website]) and does not accept external collaboration, including from the PostgreSQL community.
* For 2027, if the FOSDEM PGDay formula does not evolve, a new '''BeNeLux PostgreSQL event''' might be launched in March 2027.

=== 8. Provisional budget for 2026 ===
* There is no real need to search for extra income; FOSS4G BE is enough to cover our yearly costs.
* Roel will publish the provisional budget.
* The provisional budget for 2026 is approved unanimously.

=== 9. Approval of status updates ===
* Gaël presents the status updates, which were already presented and discussed during the General Assembly of 2024 but never finalized.
* Maëlle requests changes to clarify the statuses:
** ''Art. 6:''' Add that members have responsibilities to stay a member (take part in meetings, vote for the board, etc.).
** ''Art. 8 and 8 bis:''' Remove any mention of a physical person as a sponsor member.
* Gaël will make the requested changes and publish the updates to the monitor (including the list of updated board members).
* Status updates are approved unanimously (after changes).

=== 10. Call for board members ===
* Board members should take defined responsibilities.
** ''Secretary:''' No candidate.
** ''Web/Archives:''' Marc and Gaël; Jonathan will help (even though he's not a board member).
** ''Sponsors/Partnership:''' No candidate.
** ''Events:''' No candidate.

=== 11. Miscellaneous ===
* Marc suggests moving away from Google Drive (proposal supported by several members) and proposes moving to [https://nubo.coop/ nubo.coop].
* Olmo suggests improving internal communication by setting up something similar to Slack.
* We already have a channel on Element/Matrix; a few people suggest using Element/Matrix.
* Jonathan will set up an '''Element/Matrix Space for OSGeoBE''' to regroup our different channels (public channel, FOSS4GBE organization, members, etc.).
* The quarterly members meeting should also help improve internal communication.

[[Category:Belgium]]

Marcu

2025-10-08T20:06:23Z

Marcu:

{{OSGeo Member
|Name=Marc Ducobu
|JobTitle=GIS & Python Developper
|Company=wapy.be
|City=Mons
|Country=Belgium
|Coordinate=50.455662, 3.952919
|LocalChapter=Belgium
|Email=marc.ducobu@posteo.be
|Website=https://wapy.be
|Languages=English; French
|Info=Marc works as GIS & Python Developer / Trainer. Board member of OSGeo Belgium.
}}
{{OSGeo Experience
|User=Yes
|Committee=No
|Board=No
|Coder=Yes
|Translate=Yes
|PSC=No
|ExBoard=No
|Charter=No
|Chair=No
|SolKatz=No
|Committer=No
}}

User:Marcu

2025-10-08T20:02:15Z

Marcu:

Marcu

2025-10-08T20:01:09Z

Marcu:

Marcu

2025-10-08T19:45:42Z

Marcu:

{{OSGeo Member
|Name=Marc Ducobu
|JobTitle=GIS & Python Developper
|Company=wapy.be
|City=Mons
|Coordinate=50.455662/3.952919
|LocalChapter=Belgium
|Email=marc.ducobu@posteo.be
|Phone=+3249491547
|InstantMessaging=+32494915247
|Website=wapy.be
}}
{{OSGeo Experience
|User=Yes
|Committee=No
|Board=No
|Coder=Yes
|Translate=No
|PSC=No
|ExBoard=No
|Charter=No
|Chair=No
|SolKatz=No
|Committer=No
}}

[[Category:OSGeo Advocate]]

Marcu

2025-10-08T19:45:02Z

Marcu: Created page with "{{OSGeo Member |Name=Marc Ducobu |JobTitle=GIS & Python Developper |Company=wapy.be |City=Mons |Coordinate=50.455662/3.952919 |LocalChapter=Belgium |Email=marc.ducobu@posteo.b..."

OSGeo - User contributions [en]

OSGeo-BE-general-assembly-20252112

Marcu

User:Marcu

Marcu

Marcu

Marcu