https://wiki.osgeo.org/w/api.php?action=feedcontributions&feedformat=atom&user=Wiki-Janelle+DriscollOSGeo - User contributions [en]2026-05-25T08:08:40ZUser contributionsMediaWiki 1.35.9https://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Organising_Committee_Meetings&diff=34226FOSS4G 2009 Organising Committee Meetings2009-01-20T06:19:41Z<p>Wiki-Janelle Driscoll: /* Next Meeting */</p>
<hr />
<div>Back to [[FOSS4G 2009]]...<br />
<br />
== Introduction ==<br />
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en<br />
<br />
The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.<br />
<br />
All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]<br />
<br />
<br />
== Calendar ==<br />
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]<br />
== Next Meeting ==<br />
* Wednesday 21st January 2009, 1300 - 1400 (Sydney Time) http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=1&day=21&hour=2&min=0&sec=0&p1=195&p2=240&p3=179<br />
* Agenda:<br />
**Sponsorship and Exhibition <br />
***Update (TH)<br />
**Program<br />
***Call for Workshops and Abstracts (OC/TH)<br />
***Program at a Glance (OC)<br />
***Code Sprint (CO/TH)<br />
**Marketing<br />
***Mailing Lists (TH/OC)<br />
**Other Business<br />
***Tour Proposal (TH)<br />
***Conference Dinner Proposal (TH)<br />
***Accommodation (TH)<br />
***Spatial Science Institute <br />
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].<br />
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)<br />
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)<br />
** Functions and Tours report (Tour Hosts)<br />
** Engaging SSI (Dennis Puniard, Cameron)<br />
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.<br />
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.<br />
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.<br />
** Marketing (Kirsty, Tour Hosts)<br />
*** Marketing into Asia/Pacific<br />
** Review Workshops (Mark)<br />
** Review CCIP (Graham de Hoedt, Cameron)<br />
*** Press release pending<br />
*** Need to source data<br />
** Keynote Speakers (Cameron)<br />
** Review Website (Simon)<br />
** Next meeting: Wednesday 18th February 2009, 1300 - 1400<br />
<br />
== Prior Organising Committee Meetings ==<br />
<br />
=== 2009/01/15 Climate Change Integration Plugfest===<br />
Present:<br />
* Graham de Hoedt, BOM<br />
* Cameron Shorter, FOSS4G Organising Committee<br />
* Greg Buehler, OGC<br />
* Raj Singh, OGC<br />
<br />
Decisions:<br />
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.<br />
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.<br />
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.<br />
<br />
Actions:<br />
* BOM: look into becoming OGC member<br />
* BOM: commit funding to CCIP. Done.<br />
* BOM: write 1 page sponsorship proposal<br />
* BOM: write up scenario based upon OWS4. Support from OGC<br />
* OGC: Propose funding and sponsorship model.<br />
* OGC: Set up a working committee for CCIP and private twiki pages<br />
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences. <br />
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee<br />
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP<br />
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.<br />
* 2009-01-28 Tour Hosts: FOSS4G prospectus released<br />
<br />
=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===<br />
<br />
'''1. Sponsorship and Exhibition''' <br />
<br />
ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.<br />
<br />
ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.<br />
<br />
'''2. Program Timeline''' <br />
<br />
ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts.<br />
<br />
ACTION - SH to email delegates informing them of the submission forms opening dates.<br />
<br />
ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''<br />
<br />
ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''<br />
<br />
ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''<br />
<br />
'''3. Social Program''' <br />
<br />
''Welcome Reception''<br />
<br />
ACTION - ML to do a site inspection at the Shelbourne Hotel.<br />
<br />
ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator. <br />
<br />
ACTION - TH to put the level that can accommodate 200 guests on hold <br />
<br />
''Conference Dinner''<br />
<br />
ACTION - TH to get quotes for the following:<br />
<br />
• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner<br />
<br />
• A dinner cruise<br />
<br />
• Restaurant in Cockle Bay<br />
<br />
'''4. Tours''' <br />
<br />
ACTION - TH to put together a tour proposal and present to OC at next meeting<br />
<br />
'''5. Marketing''' <br />
<br />
ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison<br />
<br />
ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''<br />
<br />
ACTION - OC to use the Blogosphere more often.<br />
<br />
ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.<br />
<br />
ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.<br />
<br />
ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend<br />
<br />
ACTION - TH to create a Google doc in which the OC can enter their mailing addresses<br />
<br />
ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.<br />
<br />
'''6. Program/Venue''' <br />
<br />
ACTION - TH to confirm G07 with SCEC - '''DONE'''<br />
<br />
ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''<br />
<br />
ACTION - SH to review the program and find a suitable time for the Installfest to take place.<br />
<br />
'''7. Next Meeting''' <br />
Wednesday 21st January 2009, 1300 - 1400<br />
<br />
<br />
<br />
=== 2008/12/12 Cameron + Tour Hosts ===<br />
Present:<br />
* Cameron Shorter<br />
* Daniel Branik<br />
* Julia Vernon<br />
* Denisa Admova<br />
<br />
Key notes:<br />
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.<br />
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.<br />
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.<br />
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.<br />
<br />
=== 2008/12/03 Organising Committee ===<br />
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log<br />
Outstanding actions:<br />
ACTION: Cameron to arrange with TH re to-do list/communication<br />
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg <br />
* Cameron needs to notify and get buy in from TH<br />
<br />
ACTION: Budget<br />
* Waiting on TH to accept budget review comments.<br />
<br />
ACTION: TH: Does TH require more feedback from the OC?<br />
<br />
ACTION - Cameron to follow up with TH re sponsorship.<br />
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.<br />
* Kirsty will circulate a sponsor/lead list for OC to fill in.<br />
<br />
ACTION - simon to send preliminary program info to the list for discussion<br />
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.<br />
<br />
ACTION: Make decision on workshop venue by vote. <br />
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?<br />
<br />
=== 2008/11/19 Organising Committee, plus Tour Hosts === <br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time]<br><br />
* location: meeting was done via Skype teleconference<br />
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]<br />
* Agenda:<br />
*# decide who will record Minutes of this meeting<br />
*# select chair for the meeting<br />
*# confirm date/time for next meeting(s):<br />
*#* OC meetings<br />
*#* meetings between OC and TH<br />
*# items for discussion:<br />
*## Timetable and To-Do list<br />
*## Budget: status, next steps, timetable<br />
*## Venues:<br />
*### SCEC: tour results, exhibition booth space<br />
*### Workshops venue: status<br />
*### Other venues: Code Sprint, Social<br />
*## Program:<br />
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)<br />
*### Workshops/Labs<br />
*### Conference Program:<br />
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]<br />
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]<br />
*### Social event(s)<br />
*### Code Sprint<br />
*### Technical Visits/Tours<br />
*### Outreach Activities<br />
<br />
<br />
=== 2008/11/12 Geospatial Integration Showcase ===<br />
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]<br />
<br />
=== 2008/09/10 (Program And Venue) ===<br />
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
<br />
=== 2008/08/29 (Venue/Date selection ) ===<br />
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
* Agenda:<br />
# Venue and Conference Dates<br />
## TH to table venue comparison – OC/TH to discuss<br />
## Meeting dates to be confirmed - based on venue selection:<br />
##* UNSW: 17 – 21 November<br />
##* SCEC: 23 – 27 November<br />
# Sponsorship and Exhibition<br />
## Sponsorship hierarchy – OC to confirm<br />
# Website<br />
## TH/OC to discuss<br />
# FOSS4G 2008 promotion<br />
## TH/OC to discuss<br />
# Budget<br />
## TH to table budget to OC chair and Treasurer<br />
# Next Meeting<br />
## Discuss dates<br />
<br />
=== 2008/07/30 (Integrating free & proprietary conferencing software) ===<br />
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
<br />
=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===<br />
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
<br />
=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===<br />
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
<br />
=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===<br />
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]<br />
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time]<br><br />
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities<br />
<br />
[[Category:Meetings]]<br />
[[Category:FOSS4G2009]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28762FOSS4G 2009 Website Feedback2008-09-10T04:37:39Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed) '''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/) '''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page '''Do you mean you want to link the banner to go the home page? '''<br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). '''We have taken off the above information and added the contact information to the footer.'''<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local". '''Done'''<br />
* How about a map showing where the committee members are located? '''We are happy to add this, does someone want to put it together?'''<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/). ''' We can do this, however we would require more information about what link to add'''<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance. '''We are happy to do this, can everyone update their details on the wiki and we will update it on the website'''<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr". '''Done'''<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are: '''We are doing this through the Expression of interest form. This information that people entre into each field is captured and we send e-blasts to them telling them about what is happening with the Conference''' <br />
<br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions. '''See above'''<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)'''We have taken this page off'''<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28761FOSS4G 2009 Website Feedback2008-09-10T03:34:14Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed) '''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/) '''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page '''Do you mean you want to link the banner to go the the home page? I dont really understand'''<br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). '''We have taken off the above information and added the contact information to the footer.'''<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local". '''Done'''<br />
* How about a map showing where the committee members are located? '''We are happy to add this, does someone want to put it together?'''<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/). ''' We can do this, however we would require more information about what link to add'''<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance. '''We are happy to do this, can everyone update their details on the wiki and we will update it on the website'''<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr". '''Done'''<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are: '''We are doing this through the Expression of interest page. This information that people entre into each field is captured and we send e-blast to them telling them about what is happeing with the Conference''' <br />
<br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions. '''See above'''<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)'''We have taken this page off'''<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28760FOSS4G 2009 Website Feedback2008-09-10T03:30:19Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed) '''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/) '''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page '''Do you mean you want to link the banner to go the the home page? I dont really understand'''<br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). '''We have taken off the above information and added the contact information to the footer.'''<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local". '''done'''<br />
* How about a map showing where the committee members are located? '''We are happy to add this, does someone want to put it together?'''<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/). ''' We can do this, however we would require more information about what link to add'''<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance. '''We are happy to do this, can everyone update their details on the wiki and we will update it on the website'''<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr". '''Done'''<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are: '''We are doing this through the Expression of interest page. This information that people''' <br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions.<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28759FOSS4G 2009 Website Feedback2008-09-10T02:21:00Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed) '''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/) '''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page '''Do you mean you want to link the banner to go the the home page? I dont really understand'''<br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). We have taken off the above information and added the contact information to the footer.<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local".<br />
* How about a map showing where the committee members are located?<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/).<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr".<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are:<br />
<br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions.<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28758FOSS4G 2009 Website Feedback2008-09-10T02:17:51Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed)'''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/)'''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page '''I dont understand what you would like me to do with''' <br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). We have taken off the above information and added the contact information to the footer.<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local".<br />
* How about a map showing where the committee members are located?<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/).<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr".<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are:<br />
<br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions.<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Website_Feedback&diff=28533FOSS4G 2009 Website Feedback2008-09-04T06:44:35Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>== Feedback to Tourhost ==<br />
<br />
This page is meant to brainstorm ideas and provide feedback on the current version of the FOSS4G Sydney website <br />
<br />
=== Current Version ===<br />
http://www.tourhosts.com.au/testdev/foss4g/<br />
<br />
== Feedback ==<br />
<br />
==== Site Layout & Design ====<br />
* Generally +ve response on the layout of the site<br />
* OSGeo logo should be there '''We have added it to the side bar'''<br />
* Tour host logo is unnecessary and detracts from OSGeo '''all Tour Hosts websites have our logo as it is one of the small ways we promote ourselves.'''<br />
* Tourhosts contact info OK, but no graphic identity. <br />
* I wonder if it's a bit too tall (taking more vertical space than really needed)'''We can make it smaller, but I think then we would lose some of the photo. What do others think?'''<br />
* If it couldn't convey more information(e.g. the 2007 page banner, in addition to 'some images' and the logo includes a 'message', the full name of the conference, and the conference dates: http://www.foss4g2007.org/)'''Done'''<br />
* Any "items" in the banner, such as images or text, should be links back to the Home page<br />
<br />
===== Side Bar (Left) =====<br />
* Generally OK, however, how will it look when categories need 'subcategories'? For example, what if "Program" needs "Workshops", "Labs", "Presentations", etc? Should the order of the existing menu items be changed? (e.g. Committee doesn't need to be 'at the top')'''We can add subcategories, so that when someone clicks on a item such as 'Program' the subcategories come down'''<br />
* Contact Us Block on Left Side: I don't think this belongs here at all. There should be a separate "Contact Us" page(but maybe "Contacts" is better? That's what 2007 used), with a corresponding link in the Menu. '''We have moved this information to the footer and have added a contact us page.'''<br />
<br />
===== Main Content (Center) =====<br />
* No general comments.<br />
<br />
===== Side Bar (Right) =====<br />
* Will all pages have a 'right column', or perhaps only some pages? For example, for 2007, most pages did not have a right column, but the Home and Sponsorship pages did, where it was used to display the sponsor logos. As for the current "Expression of Interest" right column, get rid of it - it doesn't belong there, even at this stage (more about this below).''' We have moved the SOGeo Logo here, I like having a side bar on each page, What do others think?'''<br />
<br />
===== Footer =====<br />
* This div is too tall for the information it contains. Get rid of the copyright notice. Use the footer for some 'contact info', like what was done for 2007. Use a personal email address, not "Webmaster". Get rid of the "Website validate XHTML and CSS" text (not because the pages don't validate, but because it is unnecessary to advertise this). We have taken off the above information and added the contact information to the footer.<br />
<br />
===== Page Titles =====<br />
* The page's Title element should change from page to page (not always be the same as the Home page) in order to aid visitors who may bookmark specific pages<br />
<br />
===== 404 Error =====<br />
* The default "404 Not Found" behavior for typical 'root page names' such as "index.htm" and "index.html" should be a redirect to "default.asp", if that is the name of the website's home page.<br />
* Some good practices for handling 404s http://alistapart.com/articles/perfect404/<br />
<br />
===== Standard Validations =====<br />
* All pages should validate to the required standards. The current Home page has 27 errors for the XHTML, and the CSS has 1 error and 23 warnings. I didn't do any accessibility checks, or check other pages.<br />
<br />
* If this website content is "incomplete", which we know it will be for the next while, do not include 'essentially empty' placeholder pages (e.g. Program, Social, Sponsorship, Accommodation, Registration). Only add such pages when there is 'real content'. The Home page can convey the "watch this space" message to site visitors (but don't use vague terms like 'coming soon'). '''Done'''<br />
<br />
===== Committee page =====<br />
* Remove the word "Local".<br />
* How about a map showing where the committee members are located?<br />
* It's a webpage, so include links where possible (e.g. see the 2007 About page: http://www.foss4g2007.org/about_foss4g/).<br />
* I think it would look better if each person had:<br />
<br />
- name<br />
- job title (i.e. not 'committee title')<br />
- company name<br />
- city/region/country<br />
- possibly committee title <br />
(Chair is fine, but do we also want to add things like Workshop Coordinator, etc?)<br />
<br />
* I tidied up the OSGeo section of the governance wiki page, and updated my info as an example:<br />
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance<br />
<br />
===== Contacts page =====<br />
* Add a 'Contacts' (or 'Contact Us') page, including a form that people can fill out. Mandatory parts of the form would be email address, subject, and 'comments', but other fields, if they exist, such as Title, Organization, etc. would be optional. Don't default "Title" to "Mr".<br />
<br />
===== Add a "Stay Informed" page =====<br />
* There may be a better name than 'Stay Informed', and it's likely that this page should be mentioned/linked from some text on the Home page (and maybe the "Contacts" page?). This page would cover any means that people can use to stay informed about FOSS4G2009. For now, the minimum would be to have a paragraph about this mailing list (and perhaps also the Wiki?). As they are developed, other things can be added. Some possibilities are:<br />
<br />
- mention of any other mailing lists, such as a FOSS4G2009 Announcements mailing list<br />
- info about a 'FOSS4G2009 blog'<br />
- an RSS feed of 'website updates' (i.e. when new pages/content are added to existing pages)<br />
- an RSS feed similar to 2007 for Presentations, if there is to be a community review<br />
<br />
Also see [[#Social_Networking_Elements | Social Networking Elements]]<br />
<br />
===== Expression of Interest =====<br />
* Do away with this functionality. The "Stay Informed" page will direct people to 'pull' methods of receiving information about FOSS4G2009, and the "Contacts" page provides better functionality, as it's form would allow people to ask questions.<br />
<br />
===== Sponsorship page =====<br />
* Do not include a checkbox for "Potential Sponsor" on the "Contacts" page, but on that page (and perhaps other pages) direct potential sponsors to the Sponsorship page. On this page provide some relevant information now, so that this page exists right from the start of the website. Provide both an email address to contact as well as a form to use for making contact. (do not use "click here" for email addresses)<br />
<br />
==== Site URL & Domain Name ====<br />
* Standardize on http://foss4g.org/2009<br />
* Issue of using .asp . This is an Open Source techie conference and many techies will be disappointed to see a proprietary Microsoft driven site.<br />
<br />
==== Social Networking Elements ====<br />
For a general understanding of the importance of social networking element of the site please see<br />
the [http://en.oreilly.com/webexny2008/public/content/home stay connected sidebar @Web2.0 Expo]<br />
* Crowdvine page for the code sprint e.g. [http://wherecamp.crowdvine.com/ wherecamp]<br />
* Twitter ([[User:sab|sab]] setup a conf account at http://twitter.com/foss4g2009) other e.g. [http://twitter.com/w2e_NY08 Web 2.0 Expo], [http://www.netsquared.org/blog/metromapper/use-twitter-conference-organize-and-meet-other-attendees reasoning about using twitter] <br />
* ICal feed for the conference schedule: [http://en.oreilly.com/webexny2008/public/content/home Web 2.0 Expo]<br />
<br />
== Standard Procedures for Website Additions/Updates ==<br />
<br />
What process and policies will guide FOSS4G2009 website updates/additions?<br />
<br />
=== Process: ===<br />
Regardless of who is working on the update/addition, what "process" will be used? Some thoughts:<br />
<br />
* while there may be an upside in terms of exposure, one downside of having 'the first cut' announced on this public list is that the list is archived and publicly available, therefore search engines may 'grab content' that we decide shouldn't be made public<br />
<br />
* if the Organizing Committee doesn't review the content first, before it is available publicly, there may be the risk of wrong or mixed messages<br />
<br />
* is a 'two step review' (Organizing Committee, then this public list) too much 'management'<br />
* is the process any different for an update to the content of an existing page vs a new page<br />
<br />
=== Policies: ===<br />
What policies/guidelines will apply to updates/addition to the FOSS4G2009 website? Some thoughts:<br />
* all pages must be valid (but what standard do we use to validate against? XHTML 1.0 Transitional?)<br />
* the CSS used must be valid (but what standard do we use to validate against? CSS level 2?)<br />
* what if any other standards must be met? (e.g. accessibility guidelines)<br />
* which versions of which web browsers on which platforms must be used for testing, and are there specific types of tests that must be done?<br />
* do 'interactive pages', such as pages with forms, need additional testing(i.e. to ensure that the form submission has been fully tested by multiple people, including 'the public', and that the submitted data is what is expected)<br />
* is there a standard 'layout' that will be applied to all pages (e.g. top banner with 3-column layout below, + footer?)<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Postcard_text&diff=28477FOSS4G 2009 Postcard text2008-09-02T01:04:06Z<p>Wiki-Janelle Driscoll: New page: FOSS4G 2009 Conference Dates Venue www. ‘User driven’ <insert FOSS4G 2009 logo> <insert OSGeo logo> <insert OSGeo Australia/New Zealand logo> =Program= FOSS4G is heralded as the ...</p>
<hr />
<div>FOSS4G 2009 Conference <br />
<br />
<br />
Dates<br />
Venue<br />
www.<br />
‘User driven’ <br />
<br />
<insert FOSS4G 2009 logo><br />
<insert OSGeo logo><br />
<insert OSGeo Australia/New Zealand logo><br />
<br />
=Program=<br />
FOSS4G is heralded as the international "gathering of tribes" of open source geospatial communities, where developers and users show off their latest software and projects. The theme for 2009 "User Driven", reflects the migrating focus on users and integration of geospatial components into systems. The spatial industry is undergoing rapid innovations and the open source spatial community is one of the forces driving the change. It also highlights the power of Open Source to solve business problems. <br />
<br />
=Host City=<br />
Sydney, a dazzling and vibrant cosmopolitan city built around one of the world's most beautiful harbours. Sydney has a wide range of attractions including art galleries, museums, theatres, opera and music as well as parks, gardens, sparkling beaches and the harbourside Taronga Zoo. Sydney's restaurants reflect the multicultural diversity with an exemplary choice in all cuisines. Why not try surfing at our glorious beaches, or sailing on our magnificent harbour. For more information about Sydney’s attractions go to the website www.foss4g2009.org.<br />
<br />
=Who should attend the FOSS4G 2009 Conference?= <br />
Geospatial professionals including: <br />
<br />
• Geospatial technical opinion leaders<br />
• Developers of geospatial softwares (exploring new tools and techniques for building spatial applications)<br />
• Managers interested in how open source is being put to practical use around the world<br />
• Companies looking to connect with open source communities and align their development with open source trends<br />
• Users of geospatial softwares seeking a more collaborative relationship with their tools and the people who make them<br />
<br />
=Trade Exhibition and Sponsorship=<br />
A comprehensive trade exhibition will be held in conjunction with the Conference. The exhibition will cover a wide range of products and services in the field of geospatial and open source software. Any companies wishing to participate as a sponsor or promote their products/services within the trade exhibition, are encouraged to contact the Conference Managers on + 61 2 9265 0700 or foss4g2009@tourhosts.com.au.<br />
<br />
=Expression of Interest=<br />
If you are interested in attending the FOSS4G 2009 Conference and would like further information, go to the website www.foss4g2009.org and complete the online expression of interest form.<br />
<br />
FOSS4G 2009 Conference Managers<br />
Tour Hosts Pty Limited (insert TH logo)<br />
GPO Box 128<br />
Sydney NSW 2001<br />
Tel: +612 92650 0700<br />
Fax: + 612 9267 5443<br />
Email: foss4g2009@tourhosts.com.au</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)&diff=28476FOSS4G 2009 Meeting 2008-08-29 (Venue/Date selection )2008-09-01T23:40:29Z<p>Wiki-Janelle Driscoll: New page: =ACTION NOTES= =FOSS4G 2009= Organising Committee Meeting held on Friday 29 August 2008 Present: Committee (OC): Cameron Shorter (CS) Via teleconference: Shoaib Burq (SB), Dave Patton ...</p>
<hr />
<div>=ACTION NOTES=<br />
=FOSS4G 2009=<br />
Organising Committee Meeting held on <br />
Friday 29 August 2008<br />
<br />
Present:<br />
Committee (OC): Cameron Shorter (CS) <br />
Via teleconference: Shoaib Burq (SB), Dave Patton (DP), Bruce Bannerman (BB), Jeff McKenna (JM), Harley Press, Simon Hope <br />
Tour Hosts (TH): Denisa Adamova, Janelle Driscoll, Kirsty O’Brien, Andrew Durbridge <br />
Apologies: Tyler Mitchell (TM), Tim Bowden (TB) , Chris Tweedie (CT), Markus Lupp (ML), Mark Leslie (ML)<br />
<br />
=Venue and Conference Dates=<br />
=Discussions=<br />
* TH is investigating the option of having the exhibition in the Parkside foyer rather than hiring Exhibition Halls. This would reduce the venue cost. TH to confirm once floor plan approved.<br />
* If choosing the SCEC, additional costs of $33.50 pre person would be added to the registration fee for each delegate (this does not reflect accommodation costs).<br />
* OC confirmed that the SCEC is a better location for the Conference. <br />
* For the moment SCEC is the preference. But we need to look at accommodation options and dates at both venues.<br />
<br />
=Actions=<br />
* TH to send the list of accommodation options to the OC.<br />
* TH to look into alternative venue options. <br />
* TH to contact SCEC about other alternative dates.<br />
* CS to send an e-mail the OSGeo list asking people about preferred dates for the Conference.<br />
* TH/OC would like to have the venue and date confirmed by Friday 7 August.<br />
<br />
=Sponsorship and Exhibition=<br />
* Jeff McKenna and Bruce Bannerman will have a lead role in Sponsorship and Exhibition. <br />
* OC is happy with the sponsorship hierarchy and target. <br />
* TH to draft the Sponsorship and exhibition document. This document will include the entitlements of each package and the number of packages available. <br />
* It was decided that private information (including the Sponsorship and Exhibition Document) should be sent using the foss4g-private e-mail address rather then the private wiki.<br />
<br />
=Website=<br />
* TH to convert the website to HTML.<br />
* TH to reply to OC comments on the wiki website page.<br />
* TH to update the website with the comments the OC has provided and resend the test link.<br />
* Dave confirmed that he can help with converting pages of the website to PHP. <br />
<br />
=FOSS4G 2008 Promotion=<br />
* TH staff may be attending the FOSS4G 2008 conference to look at the technical and logistical parts of the Conference. To be discussed further at the budget meeting on Wednesday.<br />
* It was suggested that an Jeff McKenna will be in charge of promoting FOSS4G 2009 to sponsors, exhibitors and delegates at the FOSS4G 2008 Conference.<br />
*Confirmed Australian attendees: Chris Tweedie, Tim Bowden or Ben. CS to contact all of them and confirm their attendance.<br />
* JM will contact the 2008 conference organisers to organise for postcards promoting FOSS4G 2009 to be in the delegate satchels as well as advertising the 2009 conference in either/ both the opening and closing ceremony. <br />
* TH will produce a pull up banner to advertise FOSS4G 2009. This will be placed at the OSGeo exhibition stand.<br />
* TH to produce session slides and a video advertising FOSS4G 2009 to be played at either or both the opening and closing ceremony. <br />
<br />
=Budget=<br />
* TH to send an e-mail to the foss4g2009- private list to set up a budget meeting. It was suggested that Dave Patton, Paul Ramsey, Cameron Shorter and Bruce Bannerman should attend the meeting. (tentative date Wednesday 3 September at 9.00am) <br />
* TH will go through the budget in detail during this meeting. <br />
* After the budget meeting TH to update the budget and circulate the budget via the foss4g2009- private list for further comment.<br />
<br />
=Use of the Wiki and IRC=<br />
* All agendas, to do lists and action notes to be posted on wiki not sent around in e-mails.<br />
* There is a FOSS4G IRC channel that can be used for meeting reminders <br />
* Agendas to be placed on wiki at least 4 days prior to the meeting date. <br />
<br />
=Project Plan and Program Timeline=<br />
* TH to add a link to wiki with the Project Plan and Program Timeline.<br />
<br />
=Next Meeting=<br />
* TH to send around suggested dates for all meetings in 2008.</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009&diff=27105FOSS4G 20092008-07-08T23:39:20Z<p>Wiki-Janelle Driscoll: </p>
<hr />
<div>'''Tuesday 17 - Saturday 21 November 2009'''<br />
<br />
'''Sydney, Australia'''<br />
<br />
''Watch this space for further details.''<br />
<br />
FOSS4G, the annual conference attracting the best of Geospatial Open Source users and developers, will meet in Sydney, Australia in 2009.<br />
<br />
Sydney's mild climate, beautiful harbor, golden beaches, spacious parks, outdoor lifestyle, affordability and proximity to attractions like the Great Barrier Reef will ensure your conference will be a memorable one.<br />
<br />
The conference theme, ''User Driven'', will extend the ''gathering of the tribes'' vibe to embrace users and users' case studies.<br />
<br />
=Links=<br />
<br />
* Email lists:<br />
** [http://lists.osgeo.org/mailman/listinfo/foss4g2009 public organizer's list]<br />
** [http://lists.osgeo.org/mailman/listinfo/foss4g2009-private organizing committee private list] (for sensitive commercial discussions only).<br />
* [[FOSS4G 2009 Get Involved]]<br />
* [[FOSS4G 2009 Marketing Plan]]<br />
* [[FOSS4G 2009 Sponsorship_and_exhibition]]<br />
* [[FOSS4G 2009 Program]]<br />
* [[FOSS4G 2009 Meetings]]<br />
* [[FOSS4G 2009 Governance]]<br />
* [[FOSS4G 2009 Lessons Learned]]<br />
* [http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/proposals/2009/FOSS4G2009_proposal_sydney.pdf Proposal]<br />
** plus more links at [http://www.osgeo.org/conference/rfp FOSS4G Proposals].<br />
** [http://www.scvb.com.au/document/foss4gpres.ppt Early powerpoint promoting Sydney].<br />
===Press Releases===<br />
* [[FOSS4G 2009 Press Release 2]] Tour Hosts selected to manage the FOSS4G conference in Sydney 2009<br />
* [[FOSS4G 2009 Press Release 1]] Sydney selected to host FOSS4G in 2009.<br />
<br />
<br />
[[Category:FOSS4G2009]]<br />
[[Category:FOSS4G]]</div>Wiki-Janelle Driscollhttps://wiki.osgeo.org/w/index.php?title=FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)&diff=27076FOSS4G 2009 Meeting 2008-07-02 (Sponsorship and Exhibition Meeting)2008-07-08T07:24:58Z<p>Wiki-Janelle Driscoll: New page: '''FOSS4G Sponsorship Action Notes''' '''In attendance:''' '''Committee:''' Cameron Shorter (CS), Bruce Bannerman (BB), Jeff McKenna (JM), Simon Hope '''Tour Hosts (TH):''' Denisa Ad...</p>
<hr />
<div>'''FOSS4G Sponsorship Action Notes'''<br />
<br />
'''In attendance:''' <br />
<br />
'''Committee:''' Cameron Shorter (CS), Bruce Bannerman (BB), Jeff McKenna (JM), Simon Hope <br />
<br />
'''Tour Hosts (TH):''' Denisa Adamova, Janelle Driscoll, Samantha Cronan – Sponsorship and Exhibition Manager, Kirsty O’Brien - Sponsorship and Exhibition Sales Representative<br />
<br />
CS - to set up a private Wiki. Any finical information relating to the Conference will go on the private Wiki (by 11 July) <br />
BB - to send Tour Hosts the tender document which has all sponsorship and exhibition information (by 11 July)<br />
<br />
TH - to post questions form the marketing and sponsorship questionnaire on Wiki <br />
(by 11 July)<br />
<br />
All – to find out from 2008 organisers how much sponsorship and exhibition sold to date (by 11 July)<br />
<br />
TH – once TH reviews the original tender document and will get some answers from the 2008 organisers, TH will create Sponsorship hierarchy and post it on private Wiki (by 18 July)<br />
<br />
All – to comment on the Sponsorship hierarchy (by 25 July)<br />
<br />
TH – to review the sponsorship hierarchy and post final version on Wiki (by 1 August)<br />
<br />
All – final version of the Sponsorship hierarchy to be approved (by 8 August)<br />
<br />
TH - to start drafting the Sponsorship and exhibition document (by 22 August)<br />
<br />
TH – to post the Sponsorship and exhibition document on Wiki (by 22 August)<br />
<br />
All – to comment on the Sponsorship document (by 29 August)<br />
<br />
TH – to amend any comments to the Sponsorship and exhibition document (by 5 September)<br />
<br />
All - Sponsorship document to be approved (by 12 September)</div>Wiki-Janelle Driscoll