OSGeo - User contributions [en]

Where 2.0 2009

2009-05-01T21:22:58Z

Wiki-Jlivni: /* Volunteers */

= General Information =
;[[Event Owner]]: Paul Ramsey <pramsey at cleverelephant dot ca>
; Dates: May 19-21, 2009
; Location: San Jose, CA
; Web Page: http://en.oreilly.com/where2009/
; <s>Call for Papers: Closes Dec 2, 2008</s>

= Demos =

If you have demos you will be able to show at the booth, please note that information below!

* Your Name
** Demo description, technologies used.
* '''Paul Ramsey'''
** Screen-shot slideshow of web sites and technologies culled from OSGeo case studies.
* Arnulf Christl
** Online presentation of http://www.geoportal.rlp.de and corresponding slideshow with PostgreSQl, PostGIS, MapServer, GeoServer, Mapbender, OpenLayers), see [http://www.mapbender.org/Gallery#Case_Studies Case Study].
* Peter Batty
** Happy to demo what we're doing at Spatial Networking with whereyougonnabe - PostGIS and Java back end, Google Maps and JavaScript (ExtJS) front end.

= Booth =

'''Exhibitor Registration/Move In: '''
* Tuesday, May 19, 2009 - 12:00PM - 6:00PM
* Wednesday, May 20, 2009 - 7:00AM- 10:00AM - Alex

'''Exhibit Hall Hours:'''
* Wednesday, May 20, 2009
** 10:15AM - 11:00AM - Alex
** 12:00PM - 1:30PM
** 3:30PM - 4:15PM
** Exhibit Hall Reception - 6:00PM -7:00PM - Alex
* Thursday, May 21, 2009
** 10:15AM - 11:00AM - Alex
** 12:00PM - 1:30PM - Alex
** 3:15PM - 4:00PM

'''Tear Down: '''
* Thursday, May 21, 2009
** 4:00PM - 6:00PM

For more details, see the [[Image:Where_09_Show_Memo_Dot_Org.pdf]]

==To Do==
* <s>Request a booth</s>
** <s>Dress the booth nicely</s>
** Poster with sponsor logos
** Prepare demos
** Poster with project sponsors
** [[Foundation_Sponsorship#How_To_Sell_Sponsorship.3F| Pitch on sponsorship]] benefits for booth workers
** <s>General OSGeo brochure</s> - have 600
** Project flyers/brochures/posters
** Hardcopies of OSGeo Journal for VIPs (potential sponsors) - How many copies? What's the budget?
** Business cards for booth staff - have 1000, osgeo generic cards with the projects and general info listed

==Volunteers==

Please provide your availability, contact information and other information so we can coordinate. Use the first entry as an example.

* Paul Ramsey
** Email: pramsey@cleverelephant.ca
** Cell: 250 885 0632
** Pass: no exhibit pass required
** Shirt size: L
** Available: Setup, all exhibition times, take down
* Camptocamp (to be confirmed)
* [[Arnulf Christl]]
** Email: arnulf@osgeo.org
** Cell: +49 172 2958 004 (watch out, long distance call)
** Pass: Using session pass
** Shirt size: M
** Available: Setup, all exhibition times, take down
* Josh Livni
** Has pass
** Can help at booth during exhibition times
* [[User: Wildintellect| Alex Mandel]] (Wed/Thur)
** Will supply the [[California/Exhibition Pack]] regardless if I can be there in person.
** Needs a Booth Pass
** Already has a shirt.
* [[User: darkblue_b| Brian Hamlin]]
** Cell (415) 717-4462
** Can print handouts, etc.
** Access to large format printing at reasonable price through school
** '''7 days lead time to print large format'''
** Has a shirt
** Needs a Booth Pass
* [[User:SunburnedSurveyor| Landon Blake]]
** Wed only for a few sessions
** Already has media pass from [[Slashgeo]]
* [[User:peterbatty| Peter Batty]]
** Email: peter@ebatty.com
** Cell: 720 346 3954
** Shirt size: XL
** Happy to do a few hours, schedule reasonably flexible
** Already registered for the conference (no pass needed)
* [[User: rburhum| Ragi Y Burhum]]
** Email: ragi@burhum.com
** Cell (951) 906-1765
** Can work the booth most of the day Tues, Wed, and leave early afternoon on Thursday (to catch a plane). Can also demo an app I have been working on if needed (MapServer / OSM, PostGIS, GEOS).
** Needs a shirt size: L
** Needs a Booth Pass

We have four booth passes and one session pass. Please indicate if you would need one in order to be a volunteer (ie: you're not already attending Where 2.0)

[[Category:Events]]

Where 2.0 2009

2009-05-01T21:22:00Z

Wiki-Jlivni: /* Volunteers */

= General Information =
;[[Event Owner]]: Paul Ramsey <pramsey at cleverelephant dot ca>
; Dates: May 19-21, 2009
; Location: San Jose, CA
; Web Page: http://en.oreilly.com/where2009/
; <s>Call for Papers: Closes Dec 2, 2008</s>

= Demos =

If you have demos you will be able to show at the booth, please note that information below!

* Your Name
** Demo description, technologies used.
* '''Paul Ramsey'''
** Screen-shot slideshow of web sites and technologies culled from OSGeo case studies.
* Arnulf Christl
** Online presentation of http://www.geoportal.rlp.de and corresponding slideshow with PostgreSQl, PostGIS, MapServer, GeoServer, Mapbender, OpenLayers), see [http://www.mapbender.org/Gallery#Case_Studies Case Study].
* Peter Batty
** Happy to demo what we're doing at Spatial Networking with whereyougonnabe - PostGIS and Java back end, Google Maps and JavaScript (ExtJS) front end.

= Booth =

'''Exhibitor Registration/Move In: '''
* Tuesday, May 19, 2009 - 12:00PM - 6:00PM
* Wednesday, May 20, 2009 - 7:00AM- 10:00AM - Alex

'''Exhibit Hall Hours:'''
* Wednesday, May 20, 2009
** 10:15AM - 11:00AM - Alex
** 12:00PM - 1:30PM
** 3:30PM - 4:15PM
** Exhibit Hall Reception - 6:00PM -7:00PM - Alex
* Thursday, May 21, 2009
** 10:15AM - 11:00AM - Alex
** 12:00PM - 1:30PM - Alex
** 3:15PM - 4:00PM

'''Tear Down: '''
* Thursday, May 21, 2009
** 4:00PM - 6:00PM

For more details, see the [[Image:Where_09_Show_Memo_Dot_Org.pdf]]

==To Do==
* <s>Request a booth</s>
** <s>Dress the booth nicely</s>
** Poster with sponsor logos
** Prepare demos
** Poster with project sponsors
** [[Foundation_Sponsorship#How_To_Sell_Sponsorship.3F| Pitch on sponsorship]] benefits for booth workers
** <s>General OSGeo brochure</s> - have 600
** Project flyers/brochures/posters
** Hardcopies of OSGeo Journal for VIPs (potential sponsors) - How many copies? What's the budget?
** Business cards for booth staff - have 1000, osgeo generic cards with the projects and general info listed

==Volunteers==

Please provide your availability, contact information and other information so we can coordinate. Use the first entry as an example.

* Paul Ramsey
** Email: pramsey@cleverelephant.ca
** Cell: 250 885 0632
** Pass: no exhibit pass required
** Shirt size: L
** Available: Setup, all exhibition times, take down
* Camptocamp (to be confirmed)
* [[Arnulf Christl]]
** Email: arnulf@osgeo.org
** Cell: +49 172 2958 004 (watch out, long distance call)
** Pass: Using session pass
** Shirt size: M
** Available: Setup, all exhibition times, take down
* Josh Livni (happy to volunteer at booth for a couple of hours one day)
** Has pass
* [[User: Wildintellect| Alex Mandel]] (Wed/Thur)
** Will supply the [[California/Exhibition Pack]] regardless if I can be there in person.
** Needs a Booth Pass
** Already has a shirt.
* [[User: darkblue_b| Brian Hamlin]]
** Cell (415) 717-4462
** Can print handouts, etc.
** Access to large format printing at reasonable price through school
** '''7 days lead time to print large format'''
** Has a shirt
** Needs a Booth Pass
* [[User:SunburnedSurveyor| Landon Blake]]
** Wed only for a few sessions
** Already has media pass from [[Slashgeo]]
* [[User:peterbatty| Peter Batty]]
** Email: peter@ebatty.com
** Cell: 720 346 3954
** Shirt size: XL
** Happy to do a few hours, schedule reasonably flexible
** Already registered for the conference (no pass needed)
* [[User: rburhum| Ragi Y Burhum]]
** Email: ragi@burhum.com
** Cell (951) 906-1765
** Can work the booth most of the day Tues, Wed, and leave early afternoon on Thursday (to catch a plane). Can also demo an app I have been working on if needed (MapServer / OSM, PostGIS, GEOS).
** Needs a shirt size: L
** Needs a Booth Pass

We have four booth passes and one session pass. Please indicate if you would need one in order to be a volunteer (ie: you're not already attending Where 2.0)

[[Category:Events]]

Where 2.0 2009

2009-04-20T21:34:34Z

Wiki-Jlivni:

Where 2.0 2009

2009-03-14T23:49:54Z

Wiki-Jlivni: /* OSGeo Participant */

= General Information =

* Event Owner: Paul Ramsey <pramsey at cleverelephant dot ca>
* Dates: May 19-21, 2009
* Location: San Jose, CA
* Web Page: http://en.oreilly.com/where2009/
* Call for Papers: Closes Dec 2, 2008

= OSGeo Plan =

Goal: (a) To land new OSGeo general and project sponsors, via (b) raise the profile of the organization and projects. Focus on (a).

* Request a booth
** Dress the booth nicely
** Poster with sponsor logos
** Poster with project sponsors
** Pitch on sponsorship benefits for booth workers
* Land a speaking slot
** Opportunity closes Dec 2
** Paradigm shaking idea required

[[Category:Proposed Events]]

= OSGeo Participant =
* Paul Ramsey
* AutoDesk
* Camptocamp (to be confirmed)
* Arnulf Christl (to be confirmed)
* Josh Livni (happy to volunteer at booth if entrance is available)
* Alex Mandel (to be confirmed) - will supply the California [[Exhibition Pack]] regardless if I can be there in person.

California

2009-02-21T19:43:52Z

Wiki-Jlivni: /* Membership */

== Introduction ==

== Mission ==
(Proposed)
To promote the use and development of open source geospatial software in California.

== Objectives ==
(Proposed)
* Represent OSGeo interests at Academic and Professional Meetings in the Western US
* Network Open Source developers and users in California
* Facilitate local subgroups for more frequent interaction
* Work on something not related to ESRI GIS :] (See the section entitiled "Proposed Chapter Goals For 2008").
* Run public workshops and demonstrations of FOSS4G

== Proposed Chapter Goals For 2008 ==
'''Programming'''

* Simple cross-platform and open source metadata editor similar to Metavist or Corpsmet.
* SVG export support in open source GIS programs that would allow cartographic map production in Inkscape.

'''Non-Programming'''

* Catalog of Public GIS Data Sources For California
* Set up OSGeo liason/ambassador with California Land Surveyors Asssociation.
* Prepare documentation/videos on cartographic map production using open source tools like the GIMP, Scribus, and Inkscape.
* Prepare flood control GIS data model.
* Create relationship with/encourage involvement from local colleges and universities.

== Events ==

=== Future ===
(In Date Order)
* [[California/InauguralMeeting|Inaugural Meeting]] of California Chapter
* [[AAG 2009]] - Las Vegas -
* [[CGS 2009]] - Santa Ynez - Always in California, small cheap, outreach to grade schools and non-profits.
* [[Where 2.0 2009]] - San Jose, CA- Paul Ramsey will join us.
* [[AGU 2009]] - SF - It's always in California

=== Proposed ===
* [[AGM 2008]] - What event is this, the acronym is way too common?
* [[CalGIS 2009]] - Sacramento - Might be too expensive
* [[California Central Valley Chapter Incubation Meeting]] - We need to fix a date and place.

=== Past ===
* GIS Day 2008 - UC Berkeley GIF Lab, US EPA Region IX
* [[OSBootCamp OSBootCamp 2008]] - Open Source day at UC Berkeley
* [[CGS 2008]] - Booth at the Calfornia Geographical Society meeting in Chico.
* [[4H Workshop]] - [[User:bwoodall|Bill]] will be running a workshop at UC Davis for 4H high schoolers on GPS/GIS
* [[AGU 2008]] - Open Source Session at American Geophysical Union; San Francisco, CA

== Membership ==

[[User:Cwhitney|Cwhitney]] (Chris Whitney) - UC San Diego / NASA ISS EarthKAM

[[User:SunburnedSurveyor]] (Landon Blake) [A.K.A. - The Sunburned Surveyor]

[[User:Hollander]] (Allan Hollander)

[[User:cgs_bob|cgs_bob]] (Bob Moskovitz)

[[User:Wildintellect|Wildintellect]] (Alex Mandel) - UC Davis

[[User:dmbianco|David Bianco]] - US Army Corps of Engineers, Los Angeles

[[User:mdhancher|Matt Hancher]] - NASA Ames Research Center - interested in Bay Area local activities

[[User:jlivni| Josh Livni]] Umbrella Consulting (San Francisco)

[[User:bwoodall|bwoodall]] (Bill Woodall) San Diego

[[User:StaceyEllis|Stacey Ellis]] - UC Davis

Michele Tobias - UC Davis

[[User:Mtreichler|Mtreichler]] (Mike Treichler) - UC Davis

[[User:TaraAthan|Tara Athan]]

[[User:darkblue_b|darkblue_b]] (Brian Hamlin) Berkeley

[[User:j03lar50n|j03lar50n]] Joe Larson - Lompoc/Santa Barbara, Cal Poly-SLO Alumni

[[User:TheSteve0|TheSteve0]] Steve Citron-Pousty - ICF/Jones&Stokes, San Jose

== Community ==
=== Mailing List ===
The main arena for discuss events and ideas in California is the email list, please join.
[http://lists.osgeo.org/mailman/listinfo/california Mailing List Info Page] (You subscribe to the mailing list at this page.)

=== Related Groups ===
Bay Area User Group (Social) [http://baugos.com]

== California GIS Links ==
Moved to [[California/GIS]]

== California Open Source Links ==

[http://opensource.ca.gov/ California Open Source Working Group]

[[Category: Local Chapters]]
[[Category: California]]

California/GIS

2009-02-14T00:12:36Z

Wiki-Jlivni: /* Resources */

Resources for data sources and information on GIS in California.
(Maintained by the [[California | California Chapter]])

== Data ==
* [http://gis.ca.gov/ The California Spatial Information Library]
* [http://www.sangis.org/ San Diego Data Downloads]
* [http://www.sandag.org/index.asp?subclassid=100&fuseaction=home.subclasshome San Diego Data from SANDAG]

== Resources ==
* [http://gio.ca.gov/ The California Geospatial Information Office]
* [http://baugos.com Bay Area Users Group]

FOSS4G 2009 Lessons Learned

2009-02-04T19:53:35Z

Wiki-Jlivni:

==Bidding==
''See also: [[FOSS4G2007_Lessons_Learned#Bidding]]''

* Find your local tourist bureau to help you bid. The [http://www.scvb.com.au/ Sydney Convention and Visitors Bureau] helped us significantly, providing all the statistics and photos you need to promote your city. It is boiler plate stuff for them.
* Plan ahead. FOSS4G moves around the world to give everyone a chance to attend locally.
** Bidding cities should take a long term strategy. If you don't win one year, keep submitting until you do.
** The bid committee should suggest regions they would like to move to in the near future which will encourage cities in that region to bid.
** Feedback to unsuccessful bids should include targeted feedback, including rankings, to help cities refine their bid.
** Cities should engage the local conference industry. They are likely to provide their services for free in order to secure the conference.
* Network locally. A large, diverse team is attractive to selectors.
* Be open in your bidding process. While it may allow competing cities to gain advantage, you will demonstrate your strength and openness to the OSGeo bid committee.
* Talk up your city and local involvement at FOSS4G the previous year. Tim Bowden talked up Sydney's intention to bid for 2009 at FOSS4G 2007 and no other city decided to bid for that year.

Reference: [http://cameronshorter.blogspot.com/2008/02/international-conference-delivered-to.html International Conference delivered to your doorstep] by Cameron Shorter

===Commercial In Confidence Documentation===
* Open Source developers often expect that all FOSS4G documentation will be Open. Unfortunately, the Professional Conference Organisor (PCO) industry seems to protect all their processes and documentation very closely. Consider this when dealing with them. Request up front for documentation to be made available publicly. Some documents, like Bid Proposals will probably remain Commercial In Confidence, and you need to ensure participants are aware of this.

==PCO Selection==
* Select your Professional Conference Organisor (PCO) earlier rather than later, preferably before you put your proposal in. The PCO should help you put your budget together, and if they put the budget together for the bid, they should be well advanced when you win.
* Instead of using a PCO, consider using a non-profit organisation like [http://gita.org.au/ GITA] or [http://www.spatialsciences.org.au/ SSI]. These organisations often have expertise in organising spatial conferences, have contacts in the spatial industry, and are not out to make a profit from your conference.

===Technically Savy===
Our PCO required training to become familiar with Geek communication practices. In particular, the PCO preferred telephone conferences over email lists, wikis and IRC and was unfamiliar with email voting. This required training and negotiation with the PCO.

Lesson:
* Ensure PCOs have realistic expectations regarding our communication habits up front by describing them in our PCO tender documents. In PCO selection, include familiarity with email lists, wikis as one of the selection criteria.

==Decision making==
* Collaborative decision making is good, but make sure each committee has a chair-person with the mandate and authority to make decisions on behalf of the committee. (The chairperson should consult the committee and aggregate comments). This should make the committee significantly more effective.

==Venue booking & Conference dates==
* During proposal development, the bid team selected two venues for the conference:
** The University of NSW
*** Pro: Has accademic ties
*** Pro: Has cheap university accommodation for 500 near by (share bathrooms)
*** Pro: 10 mins bus to beach
*** Pro: Cheaper, by ~ $50/delegate
*** Con: High end accommodation is 20 mins by bus (in city)
*** Con: Would need to bus delegates to the city harbour for an impressive dinner
** Sydney Convention and Exhibition Center
*** Pro: Professional, classy center
*** Pro: Right on harbor, so easy to ship delegates to dinner location is style
*** Pro: Wide range of accommodation near by.
* We postponed venue selection till after we won the bid, and consequently SCEC did not hold our preferred date for us.
* Despite the initial analysis of the dates to be avoided (e.g. due to conflict with cultural or religious holidays, other conferences, etc.), As of early September 2008 we had still not booked a venue and it appeared that the Sydney Convention and Exhibition Center (SCEC) was only available on dates that overlapped with the USA thanksgiving weekend (which is in late November). We were able to salvage the situation by booking the SCEC for dates in October rather than November, however the availability was limited, and restricted our options.

Lessons:
* Ensure that an early decision is made regarding the Venue, and the dates. If a venue can be booked for 'the entire week', the fine tuning of the actual days and rooms required can be done later, but being able to know 'the week' allows for marketing of the event, such as at the prior year's FOSS4G conference.
* In terms of communication the critical nature of the date should have been better communicated by the Organising Committee to the PCO.
* When considering cost/delegate, be mindful that international delegates will likely be paying thousands of dollars on travel, accommodation and lost income. $50 price difference in the conference will not effect them much. (It will effect local delegates more).
* Pick a date that doesn't conflict with national holidays of key markets.
* Find out when related national and international conferences are being held and make sure you don't clash. FOSS4G 2008 was on at the same time as Europe's biggest Geospatial fair, Intergeo. Here are this list of conferences we watched for 2009: [[FOSS4G_2009_Marketing_Plan#Related_Conferences]].
* Be aware that PCOs can reduce costs substantially by adjusting the number of rooms used, or using rooms off site for workshops or code sprints.

==Facilities==
OSGeo attendees want access to local facilities and these should be researched before hand, and details provided on the website.

For some things, like printing and CD burning, it helps to set up an account with a trusted local source (as was done for FOSS4G 2008). See [[FOSS4G_2008_Media_Facilities]].

Attendees want:
* CD/DVD printing
* Paper printing (for workshops)
* hire of general IT services, computers, projectors, etc.
* An address to ship materials/equipment to ahead of time.

==Website==
Note that some of the issues related to the website for 2009 will likely not be an issue for 2010 and beyond, because the OSGeo Conference Committee will provide the 'basic infrastructure'(e.g. DNS setup, webserver setup) for the website to the local organizing committee for 2010 and beyond. Though, a decent conference system software needs to be chosen which supports on site management of sessions (like the free [http://cdsware.cern.ch/indico/ Indico] which was successfully used for [http://www.foss4g2006.org www.foss4g2006.org]).

Lessons:
* We have spent considerable time communicating/deciding the URL - if the format of the conference URL is not standard (i.e. http://20xx.foss4g/) then make a decision early.
* If a PCO is being used and they are supplying the website then liaise as early as possible with their technical contact and set out expectations on what the site should be (and not be i.e. .ASP)
* Provide whomever is doing the website with as much reference material as possible - if they are a PCO they will not know anything about FOSS4G therefore they are at an immediate disadvantage when it comes to creating content for the website

==Budget==
Get your budget agreed to before you sign a contract with the PCO. We found items in the budget, like accommodation for the local PCO attendees that caused us friction. It would have been better to have these sorted out before the contract was signed.

==Tutorials==
* http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned#Laptop_Based_Workshops

==Workshops==

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]

FOSS4G2008 Lessons Learned

2009-02-04T19:52:54Z

Wiki-Jlivni: /* Computers and Networks */

Back to [[Conference_Committee]]

This page is a collection of information, comments, and suggestions, based on the planning, organizing, and hosting of the FOSS4G 2008 conference. The intent is to provide a resource that can be used by organizers of future FOSS4G conferences. This is not a forum for conference attendees to comment on the conference. Use [[FOSS4G2008_Comments]] for that.

= Bidding =

= Timetable =

= Money =

== Sponsorships ==

== Complimentary Registrations and Volunteers ==

== Workshop Pricing ==

= Registration =

== Support For Some Attendees ==

== Scams ==

== Discounts ==

== Breakdown by Country ==

== Attendance ==

=== At the Conference ===

=== Within the Conference ===

=== Within the Code Sprint ===

= Marketing =

== The Mail-out ==

== How People Heard about FOSS4G2007 ==

== Local / Regional / International ==

== Use Proxies ==

== Local Marketing is Key ==

== Web Site & Program ==

== Lists are Important ==

== Press Releases ==

= Social Venues =

= Conference Venue =

Using names of the national parks for the presentation venues sounded like a good idea but it created a lot of confusion on the first few days because the conference centre's signage obviously did include these names.

Suggestion for 2009:
* Stick to the names/numbers of rooms in the conference venue

== Audio-Visual ==

== Computers, networking ==
===Internet traffic===
The estimate from the IT service providers (ProsperIS) was that during the event the total download traffic was just under 10Gb and upload was less than 1Gb. Unfortunately we cannot at this stage get the split of the cable vs. wifi.

== Quirks ==

= Accommodation =

= Transportation =

= Workshops and Labs =

Workshops and labs were again very popular. In Cape Town, it presented a chance for many people to shake off their fears of working with FOSS. There is some talk of not running the 1.5 hour labs in 2009. Consider that some of the labs had over 70 people attending. There is certainly a demand. This needs to be balanced though. 2008 had '''too many''' workshops and labs - 15 workshops and 20 labs in total. This became difficult to manage logistically and technically - there are so many factors that can go wrong!

== Workshop Committee ==

This is a big task, even if at 2009, Sydney decides to scale back on the workshops and labs.

We had it roughly break out as follows:

A person responsible for the technical side of the workshops and labs (software, computer setup etc)
A person responsible for the logistical side (comms with the IT suppliers, other suppliers)
Advisor from 2007/ OSGeo
2008 Conference Chair, to ensure integration with the rest of the conference

For the scale of 2008, we probably needed another LOC member technically involved.

We used formal conference volunteers to an extent, but if we had more more of them, they could have been put to work quite happily on doing tests and installs.

The amazing part was the willingness to help out evident in the FOSS4G community. A gang of helpers made sure that we were all systems go for Monday by spending most of their Sunday helping to install, configure, test stuff. No complaining, just doing. Brilliant! Ideally, this spirit should not need to be tested though. Early preparation will avoid this to some extent.

== Terminology ==

== Call for Workshops ==

=== Timing ===

As early as possible to allow maximum time for instructors and workshop committee to prepare (though some instructors will always leave things to the last - human nature!). It should go out in a month or two's time from now - preferably before year end.

=== Format of the Call ===

We put out a document in pdf, odt and word that required instructors to fill out a bunch of info that would help us to assess the session. Best to read it at [http://conference.osgeo.org/index.php/foss4g/index/manager/files/schedConfs/foss4g2008/files/docs/FOSS4G2008WorkshopLabSubmissionFormv2.odt].

=== Results of the Call ===

We received 45 submissions, 27 for 3 hour workshops, 18 for labs.

== Selection Process ==

=== Philosophy===

Do you want to cater for the most established projects, in the hope of filling up rooms, at the risk of becoming stale? Do you wish to introduce new software tools to the audience and give a chance to emerging projects? Well, a mix of both seems appropriate, but one has to judge the potential audience a bit. For Cape Town we had local knowledge, for example, that MapWindow GIS was gaining some popularity in certain circles. As a result, we made sure that this project had several slots in the programme. The risk of having less well known projects as workshops is that attendance might be lower, affecting the conference bottom line. Labs are an opportunity to showcase such projects.

=== Ranking and Decisions ===

Google Docs was a neat way to do things. We each ranked each proposal on a scale of 1 to 5, based on importance to the FOSS4G community, likely interest, likely audience size and stated requirements, We added comments and then compared scores, imparted some local knowledge and gave an initial rank sort. We also considered whether some of the workshop proposals could be undertaken as labs.

Ot of this came a second rank, which ended up close to the eventual program. Instructors were then invited and given time to consider how serious they were about participating, which included registering on the conference site. Some on the list pulled out and were replaced from the next in line from the rankings.

== Communication with Instructors ==

Instructors should be *forced* onto the workshop-dev mail list - at 2008, some instructors did not join the list and were a bit incommunicado. Personal communications cannot be underestimated too.

== Preparation Process ==

Actually there is probably some sense in having a few stages to the workshop/lab development process. Probably difficult to do, but perhaps ensure that the material to be presented (software, data, printouts, slides etc) are ready at least a month before the time. Some projects want to show the latest and greatest features at the workshop or lab, but this creates stress and risk. We had workshop / lab presenters compiling their code for their session the night before. All in the spirit of things, but very stressful indeed. Avoid. Determinedly.

== Venues ==

At Cape Town, we had 2 big, dedicated venues at the main conference centre plus the main auditorium for one workshop, one venue at the hotel where most delegates were staying and two venues at the University, 15 minutes drive away.
<table border=1>
<tr>
<th>Venue Type</th><th>Pro's</th><th>Con's</th>
</tr>
<tr>
<td>Large dedicated rooms at CTICC</td><td>Control! We could put in freshly imaged computers, our own LAN, good AV facilities, nice desks. Their size allowed us to hold large workshops and labs (capability for 100 pax, but max attendance was somewhere in the region of 80 folk). These rooms also acted (unintentionally) as places where folk could go and catch up on e-mail, have some quiet time, etc, when they were not in use</td><td>A little bit soulless, especially if not full. Some instructors felt un-engaged by the audience in these large venues</td>
</tr>
<tr>
<td>Auditorium at CTICC</td><td>Ummm, an extra venue at no extra cost?</td><td>Power supply problems, network issues, cavernous place to instruct a few dozen folk. Not sure if it was a success to have a workshop where people had to supply their own notebooks - created config issues</td>
</tr>
<tr>
<td>Hotel</td><td>This was pretty much the same as the main venues: we had control, access and pleasant environment, plus the advantage of not being too huge. Plus, tea and snacks were thrown in as part of the price.</td><td>A 5 minute walk from the CTICC, not a big problem, but causes delays</td>
</tr>
<tr>
<td>University</td><td>The venues were a bit more intimate - instructors could engage with attendees more easily. Felt a lot less "corporate". Nice opportunity to raise awareness of FOSS4G. Lab owners were very enthusiastic and helpful</td><td>No Control! We had to work with PC's with no idea what was on them, other than the OS, and no ability to clear the environment. Who knows what students are doing on lab PC's? Network access and internet connectivity was THE major issue. The university bandwidth was limited such that one workshop in particular did not really work. Also, Internet access was controlled by a proxy, which required usernames and passwords, which the network admins were not too keen to hand out and which caused great annoyance for Firefox users. Transport to the venues was problematic, particularly if folk missed the buses</td>
</tr>
</table>

The logistical and control hurdles of having workshops at a University were big. Much better to keep venues in one place if possible, or otherwise have them in close walking distance of each other.
There is a lot to be said for having 'clean' venues, where you have control over how things work.
Try to encourage more interaction through careful choice and setup of venue

== Laptop Based Workshops ==

* Triple check the vmware images to ensure nothing is missing (for example, having only vi instead of vim)
* Assume a quarter of your audience will have a laptop battery life of ~20 minutes (even if you have power, think about adaptors for international audience)
* Assume you won't have wireless connectivity, and that if you do, 10% of your audience will not be able to connect to the wireless anyway
* Assume 10% of your audience will not be able to load a vmware dvd (no dvd player, unable to load vmware, etc). This means you need to have another way for them to install everything (I had other dvds with windows binaries and linux binaries and source for everything, but you know, it takes a while to build gdal!)
* If you can get an email list of attendees beforehand, have them attempt to download/install/read some stuff to get started beforehand (I realize others may disagree with this ..)
* Have 3+ presenters. They don't all need to be experts on the topic at hand - if one of them can just troubleshoot some IT issues, that will let the main presenter(s) concentrate on the core of the workshop.
* It's easier to give a workshop where there's preconfigured desktop machines :)

Obviously a lot of the above depends on the size and type of workshop it is. A GeoDjango workshop will need to probably think more about complex software dependencies and vmware images than, say, an OpenLayers workshop (though of course the latter might also need a local WMS server if wireless is not guaranteed, at the least )

== Computers and Networks ==

Rule number 1: Work with a good technology supplier. We had the most amazing experience with our main IT suppliers - they were flexible, helpful, committed and technically sound. Okay, so the bandwidth was used up at times, but that had more to do with the cost of connectivity than the IT team.

Our approach was to allow several ways to present a workshop or lab. Instructors could build a LiveDVD / LiveUSB and run the session from that. Alternatively, instructors could prepare a VMWare image and run the session from VMWare Player. Thirdly, and most commonly, instructors could provide some software (and data) and provide setup instructions. We then ran through the setup on 2 slightly different machines, and then our IT supplier imaged this setup over the 98 other machines.

The LiveDVD/LiveUSB approach worked pretty well, putting all the onus onto the instructors to be ready. this approach incurs a higher hardware cost, as one needs more RAM.

The VMWare approach was mixed. It was most successful when a thin Linux image was used. Windows based images were '''huge''', and thus difficult to upload/download in preparation. Also, the VMWare approach definitely requires more punchy machines - minimum 2Gb RAM. With enough preparation time and upload/download bandwidth, this is a very solid approach though one needs to be careful to make sure networking is setup properly.

The third approach worked well on the whole. We could prepare the environment quite well if instructors came to the party early with their requirements and instructions. One thing that we tried to a limited extent was opening up a VNC/Remote Desktop Connection to the machines that we were preparing. Given more time, we could have had a slot where each instructor made sure that their setup worked. Agreement on port numbers beforehand was useful for this approach. This approach came a bit unstuck when instructors were not prepared well in advance. Installing a bunch of software across 50 machines the night before a workshop or lab is not conducive to good heart health. If this approach is followed, one thing that worked really well was having an identical network share on each machine. This allowed us to rapidly install software in-situ through an almost peer-to-peer method.

Whichever approach is followed, it is well worth having a conference Server, where last minute things can be served from, whether they be a patch, a set of data or a set of documents.

=== Software ===

We ran Windows XP as a base install. This worked quite well for the South African environment and for the particular conference, which included a lot of folk who were less exposed to Linux. I feel that this choice was determined by our audience in the end. Some FOSS4G attendees were annoyed by the use of Win XP in this way, but it was a pragmatic approach that worked, and also allowed certain FOSS4G projects that are Windows based to gain exposure. We needed to introduce many people to FOSS4G, not necessarily the whole FOSS universe out there. Perhaps the audience will be different in Sydney, but the choice does need to be carefully weighed up. We chose to offer a bridge into FOSS for the most people.

MS4W, OSGeo4W, PostGIS, Java, Tomcat, Firefox, Google Earth covered a lot of bases and were all easy to install and work with on Win XP.

== Printed Handouts ==

2008 provided printed handouts where instructors wished them to be provided. One issue is that for labs it is difficult to know how many to print, for the labs are essentially walk in affairs. Feedback from attendees at labs and workshops suggests that, on the whole, printed material is desirable. One downside to having printed material is that attendees often tend to race ahead of the instructor, which can be problematic if the workshop or lab content is complex or likely to cause problems if an attendee misses a step.

We found a very helpful professional printshop near (i.e. 2 minutes walk) to the conference venue. They were flexible, accommodating and very professional. We organised a kind of printing "slush fund" at the printshop, which was capped at a certain level.

On another track, printed material offers a sponsorship opportunity...

== Evaluation Forms ==

We provided evaluation forms, in paper format, for all workshops and labs. However, the use of paper forms has to end - it requires someone post-processing each and every one to convert to some digital format for sharing. A web form/survey could be used, since all workshops attendees are in front of a computer anyway. I think this is a must for 2009.

= Presentations =

== Call for Papers ==

=== Academic track ===
The 2008 call for papers is at [http://wiki.osgeo.org/wiki/FOSS4G2008_Call_for_papers#Academic_Papers_Track FOSS4G 2008 call for academic papers]

The call asked for abstracts of 500-600 words. This is a good length (better than 250 words) for making a decision on whether to invite a full paper on the academic track. However, because it is common to require abstracts of 250 words, there were quite a few submissions that were too short. Authors of early submissions were notified that their abstracts are too short and they re-submitted longer abstracts.

The blind peer-reviewed process is essential on the academic track and should not be compromised. It is also important to include a description of this process in the proceedings. Time constraints in 2008 allowed us to only peer-review the abstract and not the full paper. I would suggest that in future the full paper is also blind peer-reviewed by at least three reviewers. This will improve the quality of the academic proceedings considerably.

From the number of queries we received about publication of papers in SACJ, a peer-reviewed journal, one can conclude that this attracted authors to the academic track, especially authors from academia to whom such publications are important. It was unfortunate that the SACJ shortlist was announced after the conference. Ideally, the shortlist should be announced at the conference.

Some reviewers were confused because the 2008 conference included general GIS topics and was not restricted to open source only, and then rejected an abstract that did not mention OS. However, unless there is a joint conference again, this should not be an issue in future.

Publishing the call for papers on the wiki site meant that we could only publish the author guidelines as PDF, whereas they should be downloadable as .ODT and/or .DOC file. It makes it a lot easier to provide the paper in the correct format. In 2008 we had to attach the documents in both formats to the email notifications.

Suggestions for 2009:
* Emphasize that the academic track requires a longer abstract than the general track.
* Request 3 keywords. Not sure whether the conference system would allow this, and the keywords might have to be supplied in the Abstract text box.
* Request that the authors identify one or more of the conference topics to which their submission relates. This, as well as the keywords, will help with allocating papers to sessions.
* Allow enough time for a proper blind peer-review revision of the abstracts as well as the full papers.
* Provide the author guidelines for download as .ODT and/or .DOC file on a website.

=== General track ===
* abstract number of words (150-300 words + optionally 3 key references)
* request 3 keywords

== Submission Process ==
At some stage the OCS uploads stopped working, and we really had trouble in getting OCS support. In the end, we had to accept the full papers on the academic track via email, which obviously added a lot of work. After the conference, we discovered that the uploads stopped working due to a file permission error on the server, and we then had to manually upload all presentations and papers. Ideally, authors should be able to upload their full papers and presentations themselves, saving the track directors many hours of work.

Links to manuals of the conference system:
[http://pkp.sfu.ca/files/MapOCS2.pdf] and [http://pkp.sfu.ca/files/OCSinanHour.pdf]

== Community Ranking Process ==

=== Building Sessions ===

== Cancellations ==
There seemed to be less cancellations on the academic track because a submission was only included once a full paper was received. It might help to force authors on the general track to submit their presentations ahead of the conference (give a deadline). If the presentation is not received in time, it is not included in the program.

== Posters ==

= Wiki =

= Conference Evaluation =

== Workshop Evaluations ==

= Onsite Staff =

= Program handouts etc =

* convenient small flyer, nice to carry around
* presenter names would be desired (small font)

= Conference website software =
For the first time, OSGeo is making use of the [http://pkp.sfu.ca/ocs/ Open Conference Systems (OCS)] software to 'manage' a FOSS4G conference.

Links to OCS manuals:
[http://pkp.sfu.ca/files/MapOCS2.pdf] and [http://pkp.sfu.ca/files/OCSinanHour.pdf]

* See [[FOSS4G2008_Site_Upgrade]]
* and [[FOSS4G2008_Committee_Issues#OCS_website_management]]
* Limitations (to be fixed for 2009):
** No list of participants easily extractable
** No online session navigation (as supported Indico, see www.foss4g2006.org)
** When a user's email is updated in OCS, this is not automatically reflected in the submissions of that user. There was one case where an author changed his email in his user profile, however his paper notifications were still sent to the old email address. As a track director, there is no way of knowing that the author did not receive the notification.

[[Category:FOSS4G2008]]
[[Category:FOSS4G]]

FOSS4G2008 Social

2008-09-30T12:01:28Z

Wiki-Jlivni: /* Schedule of planned social events: */

= Social Venues =
Places to eat and drink in and around the various venue locations. Also, a schedule of what is happening socially.

Places to meet and eat:

* Fountains Hotel - 1 St Georges Mall - hotel where many delegates are staying. (www.fountainshotel.co.za / phone: (+27) 021-443 1100)
* Cocoa Expresso - Vodacom Building, Pier Place, Foreshore - opens early for breakfast. Good for coffees, lunches, snacks and meeting outside the CTICC (free WIFI). Within walking distance - across the road and one block away.(6.30am - 4pm)
* V&A Waterfront - many pubs, restaurants and coffee shops - can walk there (15 minutes?) or take a taxi
** '''Proposed Main conference hangout''': QUAY 4 ( www.quay4.co.za / Telephone +27 (21)) 419 2008) as the conference people finder and gathering place for the duration of the conference.
* Cocoa Wah Wah - 18 Main Road Rondebosch - close to UCT and open day and night (a popular student venue with free wifi open 7am - 11pm)
* La Med, Camps Bay - lively indoor/ outdoor bar venue overlooking Clifton/ Camps Bay - awesome for Atlantic sunsets, but is weather dependent

== LOC Function ==

Proposed places:
* Maestro’s on the Beach (Woodbridge Island) – is a great place for LOC event in Milnerton (we would need to book) http://www.maestrosgroup.co.za/

* Bizerca Bistro (foreshore) – 2 blocks from CTICC

* Beluga (Greenpoint) – seafood

* Wakame (Mouille Point) – great for sunsets and seafood / sushi

== Schedule of planned social events: ==

* Sunday 28th - Panama Jacks at the docks - Pre conference dinner for those who are there early - Gavin seems to know the docks well (!) so speak to him for directions. Actually, perhaps best to meet at say Fountains Hotel before heading to PJ's, as it is easy to get lost (very lost)
* Monday 29th - Ice breaker cocktail event (official), the cool folks are meeting at Quay 4
* Tuesday 30th - Relish, a 3-story bar recommended by a local, about a 15-20 minute walk towards Table Mountain from Fountains. 70 New Church Street
* http://www.openstreetmap.org/?lat=-33.92694&lon=18.411086&zoom=18&layers=B000FTF
* http://www.relish.co.za/
* Wednesday 1st - Banquet at Moyo in Stellenbosch (official).
* Thursday 2nd -
* Friday 3rd -
* Saturday 4th -

=What's on in Cape Town=
[http://spreadsheets.google.com/pub?key=ps55oD0NqcksrzfthqKkVLw]

[[Category:FOSS4G2008]]

FOSS4G2008 Social

2008-09-30T12:00:12Z

Wiki-Jlivni:

= Social Venues =
Places to eat and drink in and around the various venue locations. Also, a schedule of what is happening socially.

Places to meet and eat:

* Fountains Hotel - 1 St Georges Mall - hotel where many delegates are staying. (www.fountainshotel.co.za / phone: (+27) 021-443 1100)
* Cocoa Expresso - Vodacom Building, Pier Place, Foreshore - opens early for breakfast. Good for coffees, lunches, snacks and meeting outside the CTICC (free WIFI). Within walking distance - across the road and one block away.(6.30am - 4pm)
* V&A Waterfront - many pubs, restaurants and coffee shops - can walk there (15 minutes?) or take a taxi
** '''Proposed Main conference hangout''': QUAY 4 ( www.quay4.co.za / Telephone +27 (21)) 419 2008) as the conference people finder and gathering place for the duration of the conference.
* Cocoa Wah Wah - 18 Main Road Rondebosch - close to UCT and open day and night (a popular student venue with free wifi open 7am - 11pm)
* La Med, Camps Bay - lively indoor/ outdoor bar venue overlooking Clifton/ Camps Bay - awesome for Atlantic sunsets, but is weather dependent

== LOC Function ==

Proposed places:
* Maestro’s on the Beach (Woodbridge Island) – is a great place for LOC event in Milnerton (we would need to book) http://www.maestrosgroup.co.za/

* Bizerca Bistro (foreshore) – 2 blocks from CTICC

* Beluga (Greenpoint) – seafood

* Wakame (Mouille Point) – great for sunsets and seafood / sushi

== Schedule of planned social events: ==

* Sunday 28th - Panama Jacks at the docks - Pre conference dinner for those who are there early - Gavin seems to know the docks well (!) so speak to him for directions. Actually, perhaps best to meet at say Fountains Hotel before heading to PJ's, as it is easy to get lost (very lost)
* Monday 29th - Ice breaker cocktail event (official), the cool folks are meeting at Quay 4
* Tuesday 30th - Relish, a 3-story bar recommended by a local, about a 20 minute walk towards Table Mountain from Fountains.
* http://www.openstreetmap.org/?lat=-33.92694&lon=18.411086&zoom=18&layers=B000FTF
* http://www.relish.co.za/
* Wednesday 1st - Banquet at Moyo in Stellenbosch (official).
* Thursday 2nd -
* Friday 3rd -
* Saturday 4th -

=What's on in Cape Town=
[http://spreadsheets.google.com/pub?key=ps55oD0NqcksrzfthqKkVLw]

[[Category:FOSS4G2008]]

South African Geodata

2008-09-03T20:40:49Z

Wiki-Jlivni: /* Requested Datasets */

Back to [[FOSS4G2008]]...

= Introduction =

For the [http://www.foss4g2008.org/ FOSS4G2008 conference] in Cape Town, South Africa (September 29 - Oct 3, 2008) the OSGeo [[Public Geospatial Data Committee]] would like to pull together a catalog of local data from the area around Cape Town so that there would be a readily available pool of services and local datasets for Exhibitors and Presenters to use during the conference. The hope is that this will bring attention to the efforts being
made by the [[Public Geospatial Data Committee]] committee. Benefits to the conference would be fast access to services (if we were to host them somewhere locally during the conference), an increased local feel, and a resource so that we could see different applications all working with the same data.

This public data will be available for use by the [[FOSS4G2008_IntegrationShowcase|FOSS4G2008 Integration Showcase]].

= Data Custodians =

== Government ==

=== National ===
:[http://w3sli.wcape.gov.za/ Chief Directorate: Surveys and Mapping].
Lots of free GIS data, not many if any web services?
* Comment: Where is the free data on this site? I can't find any

=== Provincial ===
:[http://www.capegateway.gov.za/ Western Cape Provincial Government]. Any GIS?

=== Local ===
:[http://www.capetown.gov.za/en/stats/Pages/default.aspx#corp_gis City of Cape Town Corporate GIS]
:[http://www.stellenbosch.gov.za/sbmun/jsp/home.jsp Stellenbosch]

== Commercial ==
:Various companies and organizations, whether they are South African or not, may have data that they would be willing to provide for free.

= DataSets =

== Requested Datasets ==
If there is a particular South African dataset that you would like to see be available at FOSS4G2008, add your request to this section.
Please include the following information:
* Dataset information:
** dataset name
** link to dataset information (e.g. metadata)
** link to dataset location (if publicly available)
* Your information:
** your name (and optionally organization), and a way to contact you
** your role in the FOSS4G2008 conference (e.g. attendee, workshop/lab instructor, sponsor, etc.)
** why you are requesting the dataset

Request by jlivni (Josh Livni, a workshop presenter) for the following datasets for use in FOSS4G workshops. Datasets should cover, as applicable, the Western Cape at least, but preferably all of SA. In order of my personal preference/importance
* Province Boundaries
* Municipalities
* Capetown suburbs, subcouncils, and wards
* 2006 Census shapes and attributes (preferably all, but as above, Wards at the least)
* Streets / Other transportation (bus lines?)
* Any aerial imagery
* Informal Settlements
* Any spatial data related to urban renewal programme

== Dataset Sources ==
While the authoritative source for a dataset is the dataset's custodian, for FOSS4G2008 the goal is to have copies of datasets, or partial datasets, on local servers at the conference. To accomplish that, local people will have to do the work of obtaining those copies and loading them onto the local servers.

If you can help with this by providing the conference organizers with a copy of all or part of one or more of the Requested Datasets, add your information to the section below.

[[Category:FOSS4G]]
[[Category:FOSS4G2008]]
[[Category:Public Geospatial Data Committee]]

South African Geodata

2008-09-03T20:10:59Z

Wiki-Jlivni: /* National */

Back to [[FOSS4G2008]]...

= Introduction =

For the [http://www.foss4g2008.org/ FOSS4G2008 conference] in Cape Town, South Africa (September 29 - Oct 3, 2008) the OSGeo [[Public Geospatial Data Committee]] would like to pull together a catalog of local data from the area around Cape Town so that there would be a readily available pool of services and local datasets for Exhibitors and Presenters to use during the conference. The hope is that this will bring attention to the efforts being
made by the [[Public Geospatial Data Committee]] committee. Benefits to the conference would be fast access to services (if we were to host them somewhere locally during the conference), an increased local feel, and a resource so that we could see different applications all working with the same data.

This public data will be available for use by the [[FOSS4G2008_IntegrationShowcase|FOSS4G2008 Integration Showcase]].

= Data Custodians =

== Government ==

=== National ===
:[http://w3sli.wcape.gov.za/ Chief Directorate: Surveys and Mapping].
Lots of free GIS data, not many if any web services?
* Comment: Where is the free data on this site? I can't find any

=== Provincial ===
:[http://www.capegateway.gov.za/ Western Cape Provincial Government]. Any GIS?

=== Local ===
:[http://www.capetown.gov.za/en/stats/Pages/default.aspx#corp_gis City of Cape Town Corporate GIS]
:[http://www.stellenbosch.gov.za/sbmun/jsp/home.jsp Stellenbosch]

== Commercial ==
:Various companies and organizations, whether they are South African or not, may have data that they would be willing to provide for free.

= DataSets =

== Requested Datasets ==
If there is a particular South African dataset that you would like to see be available at FOSS4G2008, add your request to this section.
Please include the following information:
* Dataset information:
** dataset name
** link to dataset information (e.g. metadata)
** link to dataset location (if publicly available)
* Your information:
** your name (and optionally organization), and a way to contact you
** your role in the FOSS4G2008 conference (e.g. attendee, workshop/lab instructor, sponsor, etc.)
** why you are requesting the dataset

== Dataset Sources ==
While the authoritative source for a dataset is the dataset's custodian, for FOSS4G2008 the goal is to have copies of datasets, or partial datasets, on local servers at the conference. To accomplish that, local people will have to do the work of obtaining those copies and loading them onto the local servers.

If you can help with this by providing the conference organizers with a copy of all or part of one or more of the Requested Datasets, add your information to the section below.

[[Category:FOSS4G]]
[[Category:FOSS4G2008]]
[[Category:Public Geospatial Data Committee]]

FOSS4G2007 Session Chairs

2007-08-19T20:51:18Z

Wiki-Jlivni:

'''Back to [[FOSS4G2007]] ...'''

Session chairs serve as the "master of ceremonies" for one 90 minute session of presentations. Each session has three 25 minute presentations, with a 5 minute question-and-answer period after each. Chairs are expected to:
* introduce the speakers,
* ensure each speaker stays within his or her 30 minute combined presentations-plus-questions presentation limit,
* ensure the next presentation starts promptly as scheduled, and
* occasionally read off a few reminders and announcements at the end of the session.

Please add your name and email to one or more of the time slots below.

'''We need 5 session chairs for each time slot.'''

Check to ensure you are not presenting or teaching a lab during the session timeslot you are volunteering for.
([http://www.foss4g2007.org/program_overview/tuesday Tuesday Schedule,]
[http://www.foss4g2007.org/program_overview/wednesday Wednesday Schedule,]
[http://www.foss4g2007.org/program_overview/thursday Thursday Schedule])
If you have a particular room you want to chair, please note it in your entry.

= Tuesday =

== 13:00 to 14:30 ==
* Gary Sherman sherman@mrcc.com
* [[User:ajolma | Ari Jolma]]

== 15:00 to 16:30 ==
* [[User:jlivni | Josh Livni]] (Saanich Room - REST stuff)
= Wednesday =

== 8:30 to 10:00 ==

== 10:30 to 12:00 ==
* [[User:Tbadard | Thierry Badard]] (Oak Bay 1)

== 13:00 to 14:30 ==

== 15:00 to 16:30 ==

= Thursday =

== 8:30 to 10:00 ==
* [[User:Tbadard | Thierry Badard]] (View Royal)
* [[User:mpg | Michael P. Gerlek]] (Lecture Theatre)

== 10:30 to 12:00 ==

= "On call" =
* [[User:mpg | Michael P. Gerlek]]

[[Category:FOSS4G]]
[[Category:FOSS4G2007]]

Twentieth VisCom Meeting

2007-06-20T15:10:04Z

Wiki-Jlivni:

=== Date and Time ===

The meeting will be on June 20th, 2007, at 16:00 UTC [[http://timeanddate.com/worldclock/fixedtime.html?month=2&day=14&year=2007&hour=8&min=0&sec=0&p1=234]]] (8am PST)

The meeting will take place on IRC at #osgeo and as a [[http://wiki.osgeo.org/index.php/Conference_Call conference call]].

=== Standing Agenda ===
# Assign scribe
# Roll call
# review of [http://logs.qgis.org/osgeo/%23osgeo.2007-05-09.log previous meeting's minutes] and tasks ([[Nineteenth_VisCom_Meeting]])
# New Business ''(below)''
# Review action items
# Set next meeting date
# Adjourn

=== New Items ===
* Recent event updates (all)
* Material for promotion at OSCON, ideas brainstorm
* Other upcoming events
* AutoDesk request: Mapguide download summary stats from Feb. onwards (something similar to [http://download.osgeo.org/logs-bin/awstats.pl?config=mapguide.download.osgeo.org this]; the issue is older logs are not present on server)

Shirts

2006-05-29T21:26:27Z

Wiki-Jlivni:

This page is about our shirt order for Where 2.0 (and beyond).

=== Design/Style ===

Using [http://ocs.landsend.com/ Lands' End].

We will be using fabric style "W", which gives lots of style choices for the order (Tees, etc). However, the style you select must support color=BLACK. The logo will be done up in OSGeo Green.

Two images (PDF and EPS) are stored in the VisCom file repository at osgeo.org.

Logo submitted morning of May 24th, work started 25th. Within the 3 week "rush" window, so the $400 rush fee applies.

=== Attendees ===

'''Confirmed (Where purchase)'''

# Tyler Mitchell (tylermitchell-AT-shaw.ca) [060393-Large]
# Dave McIlhagga (dmcilhagga-AT-dmsolutions.ca) [large T]
# Jo Walsh (jo-AT-frot.org) ["small/girlie-sized"]
# mpg (mpg-AT-osgeo.org)
# Frank (warmerdam-AT-pobox.com) [large T (060393)]
# Gary Lang (gary.lang-AT-autodesk.com)
# Schuyler (schuyler-AT-nocat.net) [med or lg]
# Rich Gibson (rich.gibson-AT-gmail.com)
# Mark Lucas (mlucas17-AT-mac.com) [large T]
# Andrew Mackles (andrew.mackles-AT-autodesk.com) [medium]
# Sean Sternfeldt (sean.sternfeldt-AT-autodesk.com)
# Allan Doyle (adoyle-AT-eogeo.org) [large T]
# Chris Holmes (cholmes-AT-openplans.org)
# Arnulf Christl (arnulf.christl-AT-ccgis.de)
# Dylan Beaudette (dylan.beaudette-AT-gmail.com)
# David Enns (david.enns-AT-mapitout.com)
# John Graham (johng-AT-telascience.org) [Pima Polos xl xxl]
# Mikel Maron (mikel_maron-AT-yahoo.com)
# Autodesk-1 (peter.moran-AT-autodesk.com) [T]
# Autodesk-2 (peter.moran-AT-autodesk.com) [T]
# Autodesk-3 (peter.moran-AT-autodesk.com) [T]
# Tim Schaub (tim-AT-commenspace.org) [Large T (060393)]
# Josh Livni (josh-AT_livniconsulting.com) [medium T (060393)]

'''Confirmed (self-purchase)'''

# Daniel Morissette (dmorissette-AT-mapgears.com) [item #060393 (T), size L]
# Tom Kralidis (tom.kralidis-AT-ec.gc.ca) [size L]
# Markus Neteler (neteler-AT-osgeo.org) [size L]
# Jeff McKenna (jmckenna-AT-dmsolutions.ca) [size XXL]
# Perry Nacionales (pnaciona-AT-osgeo.org) [size S]
# Aaron Koning (aaronkoning-AT-gmail.com) [size XXL]
# Mateusz Loskot (mateusz-AT-loskot.net)
# Paulo Marcondes (paulomarcondes-AT-gmail.com) [item #060393 (T w/o pocket), XL]
# CCGIS-1 (arnulf.christl-AT-ccgis.de)
# CCGIS-2 (arnulf.christl-AT-ccgis.de)
# CCGIS-3 (arnulf.christl-AT-ccgis.de)
# CCGIS-4 (arnulf.christl-AT-ccgis.de)
# Mike Adair (mike.adair-AT-nrcan.gc.ca) [size XL]

'''VIP Give-Aways'''
''these will just be T-shirts''
# Nat T. ''(two votes - mpg + others)''
# Mike Liebhold ''(two votes - Schuyler, Tyler)''
# an extra for Nat T., for Jack D.? ''(might be dangerous!)''
# 10 for FOSSGIS organization team (the sponsors)
# ''other suggestions?''

=== Lands' End Account ===

* set up under mpg's name and address (Seattle, WA)
* username: osgeo
* password: ''(ask mpg)''

Contact info:
* work order #0637017W
* Jef Riley (fef.riley-AT-landsend.com)
* 800-535-3060 x8296

=== To Do ===

* logo now being set up, will confirm price
* get order date deadline
* get shirt orders collected
* set delivery to San Jose
* arrange payment via Arnulf

Where 2.0 2006

2006-05-29T21:18:44Z

Wiki-Jlivni:

''' Look for plenty of OSGeo visibility and participation at Where 2.0.'''

''' Join us at the booth, the Birds of a Feather gathering, or Developer Roundtable!'''

== Speakers ==
Several people from OSGeo (and some non-OSGeo) are doing presentations at the conference.
* Chris Holmes: [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9403 Lightning Talk on Geoserver]
* Sean Sternfeldt: Lightning Talk on MapGuide Open Source
* Gary Lang: [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9390 "Opening” the Possibilities: API’s and Open Source Code]
* Frank Warmerdam: [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9404 GDAL]
* Dylan Beaudette: [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9344 GRASS]
* Schuyler Erle: [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9310 Schuyler will likely do some OSGeo open geodata stuff]
* Frank Warmerdam [http://conferences.oreillynet.com/cs/where2006/view/e_sess/9389 OSGeo Foundation Intro]
* ''More to come''

== Booth Area ==
A 10 foot x 10 foot OSGeo booth area will be available for use by OSGeo members and projects, on Tuesday June 13.

* Two 6’ draped counters (20 linear feet)
* 2 counter height stools
* 8’ high draped backwall to hang banner
* High speed Internet connection
* Electrical connection for two computers

If you are planning to attend the event and would like to participate and represent your project, ADD YOUR NAME AND PROJECT below by May 31.

* Tyler Mitchell, OSGeo in general
* Dave McIlhagga, OSGeo in general
* Jo Walsh, OSGeo in general
* Arnab Ganguly, MapGuide Open Source
* mpg, OSGeo in general (Tuesday only)
* Arnulf Christl, OSGeo in detail, Mapbender
* Chris Holmes, OSGeo (and GeoServer).
* Rich Gibson, OSGeo in general
* Dylan Beaudette, GRASS, general stuff
* David Enns, OSGeo in general, MapServer user
* John Graham, OSGeo in general
* Tim Schaub, OSGeo in general
* Josh Livni, OSGeo in general
* Add your name and project here

Booth staffing and scheduling will be determined once interested participants are known.

'''Exhibit Move-in Hours:'''

Monday, June 12, 2:00 pm – 6:00 pm

Tuesday, June 13, 7:00 am – 10:00 am

'''Exhibit Show Hours: '''
Tuesday, June 13, 10:00 am – 7:30 pm

(Actual open time: 10-11, 12-2, 3-4:30, 6-7:30 reception)

'''Exhibit Move-out Hours:'''

Tuesday, June 13, 7:00 pm – 10:00 pm

== Birds of a Feather Gathering ==
An informal gathering of the open source geospatial community will occur at:

* Tuesday, June 13
* now at 8:30 pm - 9:30 pm
* Location: Plaza Room

Tyler is now running the BOF.

The "agenda" will be something like this:

* Welcome (BOF Host: Tyler)

* "What is OSGeo?" (5-10 mins) (Speaker 1)

* "OSGeo and the Open Geodata Project" (5 mins) (Speaker: Jo Walsh)

* "An OSGeo Project" (5 mins) (Speaker 3)

* "An OSGeo Project" (5 mins) (Speaker 4)

* open discussion (remainder of time, until wee small hours)

The actual agenda will firm up closer to the time, when we get a better feel for who is going to be presenting what on the main stage, e.g. we don't want to repeat a "What is OSGeo" talk -- and who is actually going to be at the conference.

Preference for "Project" speakers will be those who don't get main-stage airtime. Also, note that I'm explicitly including the "Edu" and "OpenData" groups as projects.

== Press Event: Developer Roundtable ==

Section got too big -- moved to separate page: [[OSGeo at Where PressEvent]]

== Pre-Conference Messaging ==
OSGeo has the opportunity to email conference attendees who have opted in to receive communications regarding the event. The conference organizers at O'Reilly will provide a list 7-10 days prior to the conference. Chris Holmes has volunteered to craft a message promoting OSGeo activities at Where 2.0 and invite others to join us.

== Advert ==
Look for a one page ad promoting OSGeo in the conference program. It is a minimalist design, as our resources are limited here. We will reuse this as a flyer promoting OSGeo.