Board Meeting 2014-07-17 - Revision history

Aghisla: /* Minutes */

2014-08-02T14:21:53Z

Minutes

Aghisla: /* Motions (to be confirmed by email) */ formatting

2014-08-02T14:20:02Z

Motions (to be confirmed by email): formatting

Aghisla: /* Full, raw minutes notes */

2014-07-18T10:28:28Z

Full, raw minutes notes

Aghisla: /* Full, raw minutes notes */ corrected leaving times

2014-07-18T10:27:19Z

Full, raw minutes notes: corrected leaving times

Aghisla: Full logs

2014-07-18T09:50:52Z

Full logs

Aghisla: /* Minutes */ some more progress - OSGeo Europe

2014-07-18T09:10:36Z

Minutes: some more progress - OSGeo Europe

Aghisla: minutes: arrived at 20:30, still lot to go

2014-07-18T08:55:03Z

minutes: arrived at 20:30, still lot to go

Aghisla: /* Minutes */ attendance, first items

2014-07-18T08:37:11Z

Minutes: attendance, first items

Jmckenna: /* Agenda */

2014-07-17T09:59:48Z

Agenda

Wiki-Bartvde2: /* Agenda */

2014-07-17T09:48:49Z

Agenda

@@ Line 25: / Line 25: @@
 * Jeff and Jorge work on elections
-=== Motions (confirmed by [http://lists.osgeo.org/pipermail/board/2014-July/011929.html email]) ===
+=== Motions (confirmed by email) ===
 {|class="wikitable sortable"   border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"
@@ Line 66: / Line 68: @@
 |No
 |Consider which documents to change (Bylaws and/or budget...)
-|-}
+|}
 === Full, raw minutes notes ===

@@ Line 25: / Line 25: @@
 * Jeff and Jorge work on elections
-=== Motions (to be confirmed by email) ===
+=== Motions (confirmed by [http://lists.osgeo.org/pipermail/board/2014-July/011929.html email]) ===
-* MOTION: adopt minutes of 2014-06-12 meeting: http://wiki.osgeo.org/wiki/Board_Meeting_2014-06-12
+{|class="wikitable sortable"   border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"
-** 6 times +1, 1 time +0
+!Motion
+!+1
-* MOTION: launch charter member election followed by board election ASAP, with the goal of completing both before FOSS4G, with Jorge Sanz as CRO
+!0
-** 6 times +1, 1 time +0 (Gérald would prefer Board election first)
+!-1
+!Abstain
-* MOTION: authorize Jeff to use money out of the strategic travel budget for representing OSGeo as president in FOSS4G Portland (estimated to 3250$USD approx, to be reimbursed after upon presenting receipts)
+!Passed?
-** 5 times +1, but motion was edited more than once and voted more than once, so revote by mail is required
+!Notes
+|-
-* MOTION: to make it formal policy of OSGeo to allow president to use 'strategic travel' budget to represent OSGeo at FOSS4G, within the limits of strategic travel budget for current year and in light of other expected travel requirements
+|Adopt minutes of 2014-06-12 meeting: http://wiki.osgeo.org/wiki/Board_Meeting_2014-06-12
-** ended up unvoted, see logs
+| 7
 === Full, raw minutes notes ===

@@ Line 75: / Line 75: @@
 ** Daniel proposes an amendment of Gérald's motion.
 ** Cameron and Frank would first re-think of OSGeo expectations for the president (somewhere on the spectrum of full professional - full volunteer), and Jeff reminds Arnulf's emails about minimum duties as president, that are not compatible with full volunteer scheme.
-** Jeff also notes that many tasks like on-call for server issues are delegated to the President, so that President role is very demanding, given that OSGeo has no employees at all.
+** Jeff also notes that some tasks like on-call for server issues are delegated to the President, so that President role is very demanding, given that OSGeo has no employees at all.
 ** Cameron states again that the lack of money available for support is bound by the little attention given to sponsors, and OSGeo has to choose one of the two main options: 1) have a significant interaction with sponsors and/or go for paid membership - have funded position(s) 2) don't look actively for money - rely on volunteer activities.
 ** Jorge agrees with the analysis, and adds that there is an unalignment with presidency requirements on paper and actual ones.

@@ Line 67: / Line 67: @@
 ** Jeff mentions that he got criticised by professional conference organisers for the choice of accommodation, and finds the currently allocated budget inadequate to cover President's expenses at a "professional" level. This is beyond the current motion about FOSS4G 2014 funding and clearly requires a longer discussion.
 ** Frank is willing to vote on an amended version of Gérald's motion, that includes an upper limit of funds
 * 22:04 ''Cameron joins the meeting''
 * 22:05 '''Next meeting date'''
 ** 14th of August seems fine for most of the members, but the discussion comes quickly back to budget for President
@@ Line 77: / Line 79: @@
 ** Jorge agrees with the analysis, and adds that there is an unalignment with presidency requirements on paper and actual ones.
 ** Gérald's motion ends up unvoted
 * 22:30 ''Daniel leaves''
 * 22:35 '''Jeff closes the meeting'''

@@ Line 22: / Line 22: @@
 === Assigned Tasks ===
+* Gérald champions OSGeo-Europe creation process
+* Jeff and Jorge work on elections
 === Motions (to be confirmed by email) ===
@@ Line 33: / Line 33: @@
 ** 6 times +1, 1 time +0 (Gérald would prefer Board election first)
-* MOTION:
+* MOTION: authorize Jeff to use money out of the strategic travel budget for representing OSGeo as president in FOSS4G Portland (estimated to 3250$USD approx, to be reimbursed after upon presenting receipts)
-** X times +1
+** 5 times +1, but motion was edited more than once and voted more than once, so revote by mail is required
 === Full, raw minutes notes ===
@@ Line 57: / Line 60: @@
 ** Several (citation needed - see logs) OSGeo members support this idea as well, and forecast it will require significant planning and work to make it functional.
 ** Gérald refers Dirk Frigne's idea, to make OSGeo-Europe as a branch of OSGeo under supervision of the main OSGeo Board - and mentions that the idea is so needed that it will be realised soon, with or without main OSGeo (i.e. Board) approval.
-** EvenR joins the discussion on how to start the process of OSGeo-Eu creation: on which communication channel, publicly or not - clearly there is already much in-person discussions and there is need to get such people and thoughts together
+** Even Rouault joins the discussion on how to start the process of OSGeo-Eu creation: on which communication channel, publicly or not - clearly there is already much in-person discussions and there is need to get such people and thoughts together. The discussion continues sparsely in following minutes, about where to create the entity, what relation is expected to have with main OSGeo,
+* 21:00 ''Start overtime''
+* 21:12 '''Jeff/President attendance in Portland / request for 'strategic travel' funding'''
 * Next meeting: proposed date 14 August 2014

@@ Line 30: / Line 30: @@
 ** 6 times +1, 1 time +0
-* MOTION: launch charter member election followed by board eelction ASAP, with the boal of completing both before FOSS4G
+* MOTION: launch charter member election followed by board election ASAP, with the goal of completing both before FOSS4G, with Jorge Sanz as CRO
 ** 6 times +1, 1 time +0 (Gérald would prefer Board election first)
@@ Line 51: / Line 51: @@
 ** most Board members agree that it is important to set the date for elections ASAP, more important than discussing who stands for re-election (that is still important, of course)
 ** Jorge and Jeff will work on the schedule and send out announcement for elections, with Charter member election first, then Board, all before FOSS4G

@@ Line 1: / Line 1: @@
-This board meeting is '''scheduled for the 17thof July 2014''' at [http://www.timeanddate.com/worldclock/fixedtime.html?year=2014&month=07&day=17&hour=20&min=0&sec=0 20.00UTC] through IRC and follow up voting by email.
+This board meeting is '''scheduled for the 17th of July 2014''' at [http://www.timeanddate.com/worldclock/fixedtime.html?year=2014&month=07&day=17&hour=20&min=0&sec=0 20.00UTC] through IRC and follow up voting by email.
 == Agenda ==
@@ Line 29: / Line 29: @@
 * MOTION: adopt minutes of 2014-06-12 meeting: http://wiki.osgeo.org/wiki/Board_Meeting_2014-06-12
 ** 6 times +1, 1 time +0
 * MOTION:
@@ Line 40: / Line 43: @@
 * 20:05 Previous meeting minutes approved
 * 20:07 '''Elections 2014'''
 * Next meeting: proposed date 14 August 2014

@@ Line 16: / Line 16: @@
 == Minutes ==
-* Attending:
+* Attending: Jeff, Jorge, Gérald from Bremen - Daniel, Bart, Anne, Frank and Cameron (partly) online
-* Presiding:
+* Presiding: Jeff
-* Scribing:
+* Scribing: Anne
 === Assigned Tasks ===
@@ Line 26: / Line 26: @@
 === Motions (to be confirmed by email) ===
 * MOTION:
@@ Line 36: / Line 39: @@
 * 20:00 Meeting starts
 * 20:05 Previous meeting minutes approved
-* 20:07 '''FIRST TOPIC'''
+* 20:07 '''Elections 2014'''
 ** item
-* Next meeting
+* Next meeting: proposed date 14 August 2014
 [[Category:Board]]
 [[Category:Board Meetings 2014]]

@@ Line 6: / Line 6: @@
 * appoint meeting chair, meeting scribe/secretary
 * Review and approve past minutes: [[Board Meeting 2014-06-12]]
 * Jeff/President attendance in Portland / request for 'strategic travel' funding
 * Updates on Annual General Meeting in Portland

@@ Line 9: / Line 9: @@
 * Updates on Annual General Meeting in Portland
 * Sponsorship
 * ''add your items here''
 * Select next meeting timeslot