Conference-Europe-2024 - Revision history

Tonisk at 14:27, 15 July 2024

2024-07-15T14:27:10Z

Vasile at 09:39, 12 December 2022

2022-12-12T09:39:25Z

Vasile at 09:36, 12 December 2022

2022-12-12T09:36:35Z

Vasile: FOSS4G-Europe 2024

2022-12-12T09:36:00Z

FOSS4G-Europe 2024

New page

= Call for venue =

FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue''

The proposals shall be submitted by '''2023-03-01''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].

== Parameters of the propsal ==

* Expect around 400-500 attendees (so far, the number was between 100+ at FOSS4G-CEE 2012, Prague, to 400 people FOSS4G-Europe, Como). We do not set any upper limit to attendees number - this lies solely at LOC.
* The growing number of participants is not the main scope of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be of good way, how to ''keep the costs lower''.
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.
* Although the policy in Europe has changed, we still advice you to make sure, that the venue is covered with stable and relayable WIFI connectivity.
* Communication language is English
* FOSS4G-Europe is usually 3 days conference, with 4 parallel sessions, each talk was arranged for 30 minutes (including discussions)
* Please consider also, that workshops are part of the conference, you shall organize rooms, ideally with computers. The workshops can provide both 4-hours and 8-hours slots.
* You should provide also several rooms during the conference, for BOF meetings
* Usually Code Sprint events are part of the conference - it is preferred, if you could arrange rooms at least after or before the conference itself (about 1-2 days), if you could cover both time frames, it would be appreciated.
* Please, refer [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details
* There also is [[FOSS4G_Handbook|FOSS4G Handbook]] you might see useful
* We believe, students are our future - please take significant discount for students into your budget proposal
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2024? What is your financial strategy to make the event sustainable in this complex situation?

== Position of the Local organisation committee to OSGeo and Conference committee Europe ==

* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, "kindly ask" the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending under the condition, that the LOC will guarantee at least balanced budget during the final counting. The seeding money shall be negotiated with OSGeo Board of directors
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner.

== Dates ==

(might be adjusted during the time, adjusted after FOSS4G 2019 Bucharest meeting)

{| class="wikitable"
|-
! Item !! Date
|-
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2019-09-30'''
|-
| Selection period. Proposals will be evaluated by FOSS4G-Europe Conference committee || 2023-03-01 - 2023-03-31
|-
| Venue announcement (At FOSS4G) || '''April 2023'''
|-
| Call for papers and workshops || tbd
|-
| Papers and workshops selection period || tbd
|-
| Conference and accompanying events || tbd
|}

== Note on Seeding money ==
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board.

== Proposals Submitted ==

[[Category: FOSS4G]]
[[Category: FOSS4G-Europe]]

@@ Line 53: / Line 53: @@
 == Proposals Submitted ==
 [[Category: FOSS4G]]
 [[Category: FOSS4G-Europe]]

@@ Line 26: / Line 26: @@
 * There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending under the condition, that the LOC will guarantee at least balanced budget during the final counting. The seeding money shall be negotiated with OSGeo Board of directors
 * Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner.
 == Dates ==
 {| class="wikitable"

@@ Line 35: / Line 35: @@
 ! Item !! Date
 |-
-| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2019-09-30'''
+| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2020-12-19'''
 |-
 | Selection period. Proposals will be evaluated by FOSS4G-Europe Conference committee || 2023-03-01 - 2023-03-31