FOSS4G2020 Q&A 2 Calgary - Revision history

Wiki-JonathanNeufeld: /* Questions from Michael Terner */

2018-12-06T16:28:42Z

Questions from Michael Terner

Tadams at 12:17, 6 December 2018

2018-12-06T12:17:59Z

Wiki-MichaelTerner at 22:54, 5 December 2018

2018-12-05T22:54:19Z

Wiki-JonathanNeufeld: /* Further questions */

2018-12-03T22:33:39Z

Further questions

Wiki-JonathanMoules: Further /* Questions from Jonathan */

2018-11-29T22:56:31Z

Further Questions from Jonathan

Wiki-JonathanNeufeld: /* Questions from Maxi Cannata */

2018-11-29T21:15:39Z

Questions from Maxi Cannata

Wiki-JonathanNeufeld: /* Questions from Steven Feldman */

2018-11-29T18:56:19Z

Questions from Steven Feldman

Wiki-JonathanNeufeld: /* T-shirt */

2018-11-29T18:55:21Z

T-shirt

Wiki-JonathanNeufeld: /* Food */

2018-11-29T18:53:15Z

Food

Wiki-JonathanNeufeld: /* Ice-Breaker */

2018-11-29T18:47:46Z

Ice-Breaker

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 ===Questions from Michael Terner===
 *'''In the narrative and budget details document I didn't find any mention of a Professional Conference Organizer (PCO) which has been a component, and expense of recent conferences. Will there be a PCO? If so, how, and at what level will they be funded?'''
 *'''Under Section IV.V Seed Funding, there is some mention of TECTERRA providing "in-kind contributions of staff time for planning and hosting the event". Is this the equivalent of a PCO? If so, is there an estimate of the value of this in-kind contribution (as that will help to understand level of PCO-like support that might be available)? Will TECTERRA be providing PCO-like services such as banking, registration system, abstract collection/scoring system, support staff (e.g., registration and setup), administration of the mobile app, etc., during the event?'''

@@ Line 117: / Line 117: @@
 ===Questions from Michael Terner===
 *'''In the narrative and budget details document I didn't find any mention of a Professional Conference Organizer (PCO) which has been a component, and expense of recent conferences. Will there be a PCO? If so, how, and at what level will they be funded?'''
 *'''Under Section IV.V Seed Funding, there is some mention of TECTERRA providing "in-kind contributions of staff time for planning and hosting the event". Is this the equivalent of a PCO? If so, is there an estimate of the value of this in-kind contribution (as that will help to understand level of PCO-like support that might be available)? Will TECTERRA be providing PCO-like services such as banking, registration system, abstract collection/scoring system, support staff (e.g., registration and setup), administration of the mobile app, etc., during the event?'''

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 * how will you manage contribution from sponsors, in particular on the number / percentage and how they are acknowledged as sponsored talks?
 ** We recognize that to hold a successful FOSS4G event with this many people attending we will need significant support from sponsors. Sponsors will receive recognition in accordance with their level of contribution, including on site signage, logo placement, social media mentions etc. Some levels of sponsorship may include the opportunity to give a talk and address the crowd, or to introduce a keynote speaker. These opportunities will be balanced such that sponsors are enticed to participate and feel that their receive fair value for money, while ensuring that the event does not become overly commercial.
 [[Category:Conference Committee]]
 [[Category:FOSS4G]]
 [[Category:FOSS4G2020]]

← Older revision		Revision as of 22:33, 3 December 2018
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	How is this in keeping with the OSGeo code of conduct line: "we will always work to treat everyone well."?		How is this in keeping with the OSGeo code of conduct line: "we will always work to treat everyone well."?
		+
		+	*'''Answer:'''
		+	*Hi Jonathan, thank you for the clarifying question. Based on the prior question from Steve related to reducing the cost of food and beverage we were under the understanding that cost was an important factor and wanted to make it clear that ethical choices will increase these costs. Our venue offers a wide range of ethical products and although there is a bit of a markup our CLOC agrees this is important. We have reviewed the numbers and are confident that these increases can be sustained within our budget with no increase in ticket prices.
		+	Additionally we have looked into working with a local Calgary company, Local Laundry, for our T-shirts. Their products are entirely made in Canada and they donate 10% of every sale back to the community. You can find out more here on their website: https://locallaundry.ca/blogs/news/made-in-canada-buy-better-buy-less
		+	Sorry for any confusion on this topic.

	===Questions from Maxi Cannata===		===Questions from Maxi Cannata===

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 This is at a brewery and alcohol seems to be the central theme of the evening; what components are there for including the non-drinking delegates?
 *We chose this venue specifically to highlight the budding microbrewery scene in Calgary, and also to provide individuals who do not drink the opportunity to enjoy themselves. This venue has 8 luxury bowling lanes, Foosball and ping pong that will be available to delegates throughout the evening. All social events were designed to have something for everyone and to encourage networking while enjoying different facets of Calgary.
 ===Questions from Maxi Cannata===

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 ###INVENTURES was started in 2017 by the CEO of AI, Ms. Laura Kilcrease. Ms. Kilcrease was heavily involved in creating the successful SXSW event in Austin Texas, and INVENTURES is inspired by SXSW. It is a technology and innovation conference with a focus on emerging technology, investment, and building community in Alberta to showcase the potential for local high tech firms. "
 # Can you confirm that the workshop fee of US $200 ids for 2 full days of workshops. Is there an option for attendees to register for only 1 or 2 workshops individually?
 # Can you confirm whether you are offering a discount on delegate fees to workshop presenters?
 ## We will waive the delegate fees for workshop presenters. Putting together a workshop takes a ton of effort and substantially adds to the depth of the event, we're happy to provide free tickets to workshop presenters. This is accounted for in our budget under the 10% complimentary passes
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 # Can you confirm that any funds allocated to a TGP (your own or the OSGeo one) will be used for travel and subsistence support and that all TGP recipients will receive a free conference pass in addition (i.e the TGP funds will not be used to cover delegate passes)?
 ## Yes, we can confirm that all all funds allocated through the FOSS4G Calgary 2020 TGP will be used for thepurposes of travel and subsitence. TGP recipients will recieve a complimentary pass to FOSS4G 2020 and will not need to pay for this pass out of TGP funds.
 === Questions from Jonathan ===

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 Following on from your answer to Steven's question, I would first ask if this is necessary for the conference (it seems to be an unquestioned assumption that OSGEO=t-shirt), but if it is, then I'd ask:
 * Are they going to be mandatorily ordered for each delegate who orders and early-bird or will there be a "no t-shirt" option? Will it be opt-in or opt-out (opt-in saves money and waste of course)?
 * Will they be ethically sourced? (Ethical cotton and ethical manufacture)
 ===== Sessions =====
 More of an observation than a question - it says: "Sessions will take place within three 1.5-hour blocks each day with ten concurrent tracks in each session." - but the timetable below that doesn't seem to reflect this. I'm seeing 1.5hrs, 2.5hrs, 1hr on Wed and Thur.

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 ===== Food =====
 * Your bid doesn't mention meeting delegate's dietary requirements anywhere. Is this something your caterers will plan-ahead for (as in, have pre-made items that are veggie/vegan/gluten-free etc), or are they going to just cater to any such people who present themselves on the fly? Or not at all?
 * Will breaks include food that meets dietary requirements?
 * Will your caterers preferentially source food locally?
 * Will caterers use tea/coffee/chocolate/etc that is FairTrade (or equivalent)?
 * Are you going to reduce the amount of animal-based (and especially meat-based) products to try and reduce the conference's CO2 footprint?
 ===== T-shirt =====