FOSS4G2020 Q&A 2 Halifax - Revision history

Jmckenna: /* Questions from Michael Terner */ answers from team HFX

2018-12-06T03:28:38Z

Questions from Michael Terner: answers from team HFX

Wiki-MichaelTerner: /* Questions from Michael Terner */

2018-12-04T23:19:11Z

Questions from Michael Terner

Wiki-MichaelTerner at 23:10, 4 December 2018

2018-12-04T23:10:43Z

Jmckenna: /* Questions from Jonathan */ add fullname

2018-11-29T21:56:45Z

Questions from Jonathan: add fullname

Jmckenna: /* Questions from Maxi Cannata */ answers from HFX team

2018-11-29T21:51:28Z

Questions from Maxi Cannata: answers from HFX team

Jmckenna: /* Questions from Jonathan */ answers from the HFX team

2018-11-29T21:45:18Z

Questions from Jonathan: answers from the HFX team

Tadams at 16:01, 28 November 2018

2018-11-28T16:01:30Z

Wiki-JonathanMoules: questions from Jonathan

2018-11-28T14:58:25Z

questions from Jonathan

Wiki-JonPye: add link to brewing sponsorship

2018-11-28T13:40:19Z

add link to brewing sponsorship

Jmckenna: credit anton for label design

2018-11-28T03:45:19Z

credit anton for label design

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 ===Questions from Michael Terner===
 * '''On page 27, you state: "A majority of our budget will be dedicated to the audiovisual." Can you clarify as the spreadsheets seem to indicate that Audiovisual + Live streaming + Translation will add up to $100,000. Under all three scenarios, $100,000 is far less than the "majority" of the three different total expense budgets (i.e., ~$696k - ~$863k)?'''
 * '''Given that recent conferences have employed "professional conference organizers" (PCO), can you elaborate on why you chose to not have a PCO? Was a PCO ever considered? If so, was there a reason this option was not pursued? Can you elaborate on what services Destination Halifax will be providing on a complimentary basis? Has either of the two Chairs been involved in the hands-on organizing (i.e., not just being on committees) for a conference of 800, or more people? Will there be any other paid support staff for the organizing team beside the two Chairs?'''
 * '''What is the obligation/commitment of work that a “discounted volunteer” needs to complete to obtain the discount to $400? In other words, how much work should a volunteer expect to need to perform?'''
 * '''Kudos on setting an ambitious sponsorship goal. But, as per Steven's earlier questions, it would be helpful to better understand how you intend to meet the goal. Given that top-tier sponsors (Diamond, Platinum, Gold) are often given "exclusive privileges" such as naming rights to large events, is it realistic that there will be 18 separate $2,000 investments in naming for the evening events (i.e., to match the $36,000 of expected revenue from evening event naming)? What kind of "exclusive benefits" will you be offering to top-tier partners if naming is not included in their base investment?'''
 [[Category:Conference Committee]]
 [[Category:FOSS4G]]
 [[Category:FOSS4G2020]]

← Older revision		Revision as of 23:19, 4 December 2018
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	===Questions from Michael Terner===		===Questions from Michael Terner===

−	* '''On page 27, you state: "A majority of our budget will be dedicated to the audiovisual." Can you clarify as the spreadsheets seem to indicate that Audiovisual + Live streaming + Translation will add up to $100,000. Under all three scenarios, $100,000 is far less than the "majority" of the three different total expense budgets (i.e., ~$696k - ~$863k)~~. Can you clarify~~?'''	+	* '''On page 27, you state: "A majority of our budget will be dedicated to the audiovisual." Can you clarify as the spreadsheets seem to indicate that Audiovisual + Live streaming + Translation will add up to $100,000. Under all three scenarios, $100,000 is far less than the "majority" of the three different total expense budgets (i.e., ~$696k - ~$863k)?'''

@@ Line 132: / Line 132: @@
 ''We thank you Maxi for sharing this openly, and the HFX team is open to your own ideas for handling this, as we know of your long experience with FOSS4G.  In fact, we’d also like to invite you to participate on the HFX Program Committee, if successful, which is chaired by Jérôme Jacovella-St-Louis from the OSGeo-Ottawa chapter.  So let’s work together as a community to get this right.  Thank you Maxi!''
 [[Category:Conference Committee]]
 [[Category:FOSS4G]]
 [[Category:FOSS4G2020]]

← Older revision		Revision as of 21:56, 29 November 2018
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−	=== Questions from Jonathan ===	+	=== Questions from Jonathan Moules ===

	'''Excellent stuff on the re-usable focus. Some further sustainability/ethics related questions'''		'''Excellent stuff on the re-usable focus. Some further sustainability/ethics related questions'''

← Older revision		Revision as of 21:51, 29 November 2018
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	===Questions from Maxi Cannata===		===Questions from Maxi Cannata===
−	* how will you manage contribution from sponsors, in particular on the number / percentage and how they are acknowledged as sponsored talks?	+
		+	* '''how will you manage contribution from sponsors, in particular on the number / percentage and how they are acknowledged as sponsored talks?'''
		+
		+	''Thank you Maxi for bringing up an important subject. You’ll notice that our bid contains very detailed plans for the FOSS4G-HFX program, with grouped talks forming a session on a shared topic (eg. “Open Geosciences”); in terms of sponsored contributions, as you know this can be not only talks but also workshops (HFX team members have been on past FOSS4G committees and have seen this topic has come up for workshops, talks, even keynotes). Besides giving ‘the stage’ to FOSS4G-HFX Diamond/Platinum/Gold sponsors for quick introductions during the Welcome Reception on the first day, and visibility throughout the event, there will also be one short sponsor talk, 5 minutes, during each Plenary session (one in the morning plenary, one in the afternoon plenary, each day). We will also try to fit in these short sponsor talks throughout the schedule, with the Program Committee.''
		+
		+	''In terms of the program, the HFX Program Committee will be relying strongly on the Community Voting results of the abstracts, and then will have to make some decisions according to that (inclusivity & diversity, OSGeo project representation, balancing number of talks by presenter, for example). All sponsors will also be required to submit abstracts during the regular submission process, to be reviewed by the Community Voting round; sponsors who have talks accepted by the HFX Program Committee will have their talk marked with a special sponsor symbol in the final program.''
		+
		+	''We thank you Maxi for sharing this openly, and the HFX team is open to your own ideas for handling this, as we know of your long experience with FOSS4G. In fact, we’d also like to invite you to participate on the HFX Program Committee, if successful, which is chaired by Jérôme Jacovella-St-Louis from the OSGeo-Ottawa chapter. So let’s work together as a community to get this right. Thank you Maxi!''
		+

@@ Line 74: / Line 74: @@
 === Questions from Jonathan ===
 Excellent stuff on the re-usable focus. Some further *sustainability/ethics* related questions
 ===== Food =====
-* good job on covering dietary requirements; will you also have things to meet said requirements during the breaks beyond simply fruit? ("Pastries" are rarely vegan or gluten free for instance).
+* '''good job on covering dietary requirements; will you also have things to meet said requirements during the breaks beyond simply fruit? ("Pastries" are rarely vegan or gluten free for instance).'''
 * Are you going to reduce the amount of animal-based (and especially meat-based) products to try and reduce the conference's CO2 footprint?
-* Will your caterers source food locally by preference?
+''We feel that it’s very important to offer snacks that meet all dietary requirements as gluten intolerance, vegetarian/vegan etc., so therefore during the breaks we will be sure to offer items such as: gluten free muffins, cookies and such that are more interesting than pastries and are gluten free/Vegan all made in house by the NovaCentre culinary team, such as:''
 * Will caterers use tea/coffee/chocolate/etc that is FairTrade (or equivalent)?
 ===== T-shirt =====
 I would first ask if this is necessary for the conference (it seems to be an unquestioned assumption that OSGEO=t-shirt), but if it is, then I'd ask:
-* Are they going to be mandatorily ordered for each delegate who orders and early-bird or will there be a "no t-shirt" option? Will it be opt-in or opt-out (opt-in saves money and waste of course)?
+'''I would first ask if this is necessary for the conference (it seems to be an unquestioned assumption that OSGEO=t-shirt), but if it is, then I'd ask:'''
-* Will they be ethically sourced? (Ethical cotton and ethical manufacture)
+* '''Are they going to be mandatorily ordered for each delegate who orders and early-bird or will there be a "no t-shirt" option? Will it be opt-in or opt-out (opt-in saves money and waste of course)?'''
 ===Questions from Maxi Cannata===

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 ''We are very pleased to have included in our budget an amount of $20K that will be donated to the OSGeo TGP initiative. In addition to this amount, we imagined 2 other initiatives led by our LOC. The first will be to offer the opportunity to a participant to give a financial contribution of a minimum of $20 when registering.''
-''The second initiative will be conducted with the collaboration of a local brewery (we are already in talks with 2 Halifax craft breweries, and 2 of our HFX team members, Jon Pye and Lenore Bajona, have already done something like this for another cause). We will work with one of the local HFX breweries to create  a craft "FOSS4G: Free as in beer?". This will be on sale before and during the event at all of the major pubs and restaurants in downtown Halifax (yes, members of our HFX team have done this for another cause, and it WILL happen for FOSS4G-2020!). For each beer sold, an amount (such as 50cents per beer purchase) will be accumulated and donated directly into the Travel Grant Program.''  Hey, nothing explains our vision better than a "draft" of what the beer labels could look like! (see picture of 2 possible labels)
+''The second initiative will be conducted with the collaboration of a local brewery (we are already in talks with 2 Halifax craft breweries, and 2 of our HFX team members, Jon Pye and Lenore Bajona, work for an organization based in Halifax that have already done something like this for another cause, see: [http://oceantrackingnetwork.org/tagyoureit/ Tag You're It!] ). We will work with one of the local HFX breweries to create  a craft "FOSS4G: Free as in beer?". This will be on sale before and during the event at all of the major pubs and restaurants in downtown Halifax (yes, members of our HFX team have done this for another cause, and it WILL happen for FOSS4G-2020!). For each beer sold, an amount (such as 50cents per beer purchase) will be accumulated and donated directly into the Travel Grant Program.''  Hey, nothing explains our vision better than a "draft" of what the beer labels could look like! (see picture of 2 possible labels)
 '''12. Can you confirm that any funds allocated to a TGP (your own or the OSGeo one) will be used for travel and subsistence support and that all TGP recipients will receive a free conference pass in addition (i.e the TGP funds will not be used to cover delegate passes)?'''

@@ Line 62: / Line 62: @@
 '''11. You mention a Travel Grant Programme of $20k - is this a contribution to the OSGeo TGP initiative or one that will be run independently by your LOC?'''
-[[Image:FOSS4G-HFX-Beer-label.png|thumb|right|333px]]
+[[Image:FOSS4G-HFX-Beer-label.png|thumb|right|333px|beer label design by Anton Patrushev from pgRouting, now lives in HFX]]
 ''We are very pleased to have included in our budget an amount of $20K that will be donated to the OSGeo TGP initiative. In addition to this amount, we imagined 2 other initiatives led by our LOC. The first will be to offer the opportunity to a participant to give a financial contribution of a minimum of $20 when registering.''