FOSS4G 2014 Planning Meeting 12th November - Revision history

Wiki-Tchaddad at 02:33, 15 November 2013

2013-11-15T02:33:32Z

Wiki-Tchaddad at 02:33, 15 November 2013

2013-11-15T02:33:15Z

Wiki-Tchaddad at 02:32, 15 November 2013

2013-11-15T02:32:00Z

Elil: add/correct category

2013-11-14T23:20:35Z

add/correct category

Wiki-Tchaddad at 23:03, 14 November 2013

2013-11-14T23:03:22Z

Wiki-Tchaddad at 23:03, 14 November 2013

2013-11-14T23:03:08Z

Wiki-Tchaddad at 23:02, 14 November 2013

2013-11-14T23:02:46Z

Wiki-Tchaddad: FOSS4G2014

2013-11-14T22:45:35Z

FOSS4G2014

New page

'''FOSS4G LOC Planning Meeting
Renewable Funding
November 12, 2013'''

'''Attending:''' Eli, Tanya, Darrel, Percy, Matt, Molly from VTM
On the phone: Eli, Rafa, Greg from CUGOS

'''Agenda

Sponsorship topic:'''

* Eli has assembled sponsor contacts from 2007, 2008, 2009, 2010, 2011, 2012, 2013.
* Tanya has the sponsorship packet stuff for Eli - need to make pretty. Eli recommends that we wait for our logo and visual design stuff to come along.
* T-shirt sleeve to be included in sponsorship levels

'''Design Contract'''

* Elizabeth to be contacted tomorrow. VTM can sign the contract.
* The one parameter for design is that the ribbon must be included
* Include list of the formats/sizes that we want - > T-shirts, banners, website, program

'''VTM Milestones'''

* Trisha distributed the milestone list (email from last monday). You can check it out here:
https://docs.google.com/spreadsheet/ccc?key=0Ar2H3CpAJS9MdFRqOHQ1VWhQdWVQVEhSMm4xckk2OFE#gid=0

* We agreed that Molly will go back to Travel Portland and look at getting 1000 room nights

* Elliot center booking: block out the B block, Atrium, and option the A block

* Consider Code Sprint vs WhereCamp sponsorship issues

* Already talking with E3 webcasting about that contract

* Call for papers system - Molly will get us some recommendations from other clients

* Eventbrite - Molly will also make recommendations about alternatives.

* Meeting next week Monday to follow-up
'''
Presentation Submissions'''

* System needs to be ready accept submissions by Dec 15th, so that we can launch by Jan 15th

* Check out Symposian CMS (conference ware) for the items that it covers

'''Academic track'''

* Percy is pursuing an open source lab at PSU

* We should reconnect with Deb Bryant and see how we can best partner with her

'''Christmas Bucket list'''

* Percy has examples of Lenticular program cover - so awesome!

* Mobile app for the program ??

http://wiki.osgeo.org/wiki/Category:FOSS4G2014

@@ Line 30: / Line 30: @@
 * Include list of the logo formats/sizes that we want - > T-shirts, banners, website, program
 * also want color palette and font specs from the designer so that we can begin to brand all of our products
 '''VTM Milestones'''

@@ Line 5: / Line 5: @@
 ==
-''NOTE: Next meeting will be Monday November 18th @ 5:45pm at renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year to try to make quick progress.'' ==
+''NOTE: Next meeting will be Monday November 18th @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year to try to make quick progress.'' ==
@@ Line 48: / Line 48: @@
 * Eventbrite - Molly will also make recommendations about alternatives.
-'''
+'''Presentation Submissions'''
 * System needs to be ready accept submissions by Dec 15th, so that we can launch by Jan 15th

@@ Line 5: / Line 5: @@
 ==
-''NOTE: Next meeting will be Monday November 18th @ 5:54pm at renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year to try to make quick progress.'' ==
+''NOTE: Next meeting will be Monday November 18th @ 5:45pm at renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year to try to make quick progress.'' ==
@@ Line 70: / Line 70: @@
 * Mobile app for the program ??
-http://wiki.osgeo.org/wiki/Category:FOSS4G2014
+[[Category:FOSS4G2014]]

@@ Line 12: / Line 12: @@
 On the phone: Eli, Rafa, Greg from CUGOS
-'''Agenda
+'''Agenda'''
-Sponsorship topic:'''
+'''Sponsorship topic:'''
 * Eli has assembled sponsor contacts from 2007, 2008*, 2009, 2010, 2011, 2013 (*still waiting on this one?)

@@ Line 8: / Line 8: @@
 '''Attending:'''
-'''Attending:''' Eli, Tanya, Darrel, Percy, Matt, Molly from VTM
+In the room: Darrel, Tanya, Percy, Matt, Molly from VTM
 On the phone: Eli, Rafa, Greg from CUGOS
@@ Line 21: / Line 21: @@
 * Eli recommends that we wait for our logo and visual design stuff to come along.
 * T-shirt sleeve to be included in sponsorship levels
 '''Design Contract'''

@@ Line 2: / Line 2: @@
 Renewable Funding
 November 12, 2013'''
@@ Line 11: / Line 16: @@
 Sponsorship topic:'''
-* Eli has assembled sponsor contacts from 2007, 2008, 2009, 2010, 2011, 2012, 2013.
+* Eli has assembled sponsor contacts from 2007, 2008*, 2009, 2010, 2011, 2013 (*still waiting on this one?)
-* Tanya has the sponsorship packet stuff for Eli - need to make pretty. Eli recommends that we wait for our logo and visual design stuff to come along.
+* Tanya has the sponsorship packet stuff for Eli - need to make pretty.
 * T-shirt sleeve to be included in sponsorship levels
@@ Line 18: / Line 24: @@
 * Elizabeth to be contacted tomorrow. VTM can sign the contract.
 * The one parameter for design is that the ribbon must be included
-* Include list of the formats/sizes that we want - > T-shirts, banners, website, program
+* folks are starting to brainstorm other branding ideas on the list - more ideas and convergence of preferences needed soon
 '''VTM Milestones'''
-* Trisha distributed the milestone list (email from last monday). You can check it out here:
+* Trisha distributed the milestone list in an email from last monday, and Molly took us through it.
 https://docs.google.com/spreadsheet/ccc?key=0Ar2H3CpAJS9MdFRqOHQ1VWhQdWVQVEhSMm4xckk2OFE#gid=0
-* We agreed that Molly will go back to Travel Portland and look at getting 1000 room nights
+* We agreed that Molly will go back to Travel Portland and look at getting 1000 room night agreement in place
-* Elliot center booking: block out the B block, Atrium, and option the A block
+* Elliot center booking for Code Sprint and WhereCampPDX: block out the B block, Atrium, and option the A block
-* Consider Code Sprint vs WhereCamp sponsorship issues
+* Consider Code Sprint vs WhereCampPDX sponsorship issues
 * Already talking with E3 webcasting about that contract
@@ Line 37: / Line 47: @@
 * Eventbrite - Molly will also make recommendations about alternatives.
-−
 '''
 Presentation Submissions'''