FOSS4G 2014 Planning Meeting 14th January - Revision history

Elil at 01:55, 29 January 2014

2014-01-29T01:55:28Z

Elil: /* Promotional Material report */

2014-01-29T01:54:09Z

Promotional Material report

Elil: /* Media Sponsors */

2014-01-29T01:52:55Z

Media Sponsors

Elil: /* Media Sponsors */ reformat

2014-01-28T01:28:29Z

Media Sponsors: reformat

Elil: /* Sponsor levels */ reformat

2014-01-28T01:25:38Z

Sponsor levels: reformat

Wiki-Tchaddad at 20:56, 26 January 2014

2014-01-26T20:56:04Z

Wiki-Tchaddad at 20:52, 26 January 2014

2014-01-26T20:52:23Z

Wiki-Tchaddad at 20:51, 26 January 2014

2014-01-26T20:51:23Z

Wiki-Tchaddad at 20:49, 26 January 2014

2014-01-26T20:49:37Z

Wiki-Tchaddad at 20:48, 26 January 2014

2014-01-26T20:48:25Z

@@ Line 172: / Line 172: @@
 * Need unencumbered music (Original composition and performance Percy?)
 * Can we use drumming from travel Portland thing?  Do Percy or others know a drummer who could just drum?  Is that what we want?
 * I have some video ideas but don't really know anything about editing video, Could use help making a video
 [[Category:FOSS4G2014]]
 [[Category:PDX-OSGeo]]

@@ Line 168: / Line 168: @@
 ===Promotional Material report===
-- Been collecting video
+* Been collecting video
-- Want more people to collect video, ideally like everyone, Darrell’s GoPro on the helmet works really well
+* Want more people to collect video, ideally like everyone, Darrell’s GoPro on the helmet works really well, have some sample frame positions I'd like to collect for flipping through.
-___Need unencumbered music (Original composition and performance Percy?)
+* Need unencumbered music (Original composition and performance Percy?)
-___Can we use drumming from travel Portland thing?  Do Percy or others know a drummer who could just drum?  Is that what we want?
+* Can we use drumming from travel Portland thing?  Do Percy or others know a drummer who could just drum?  Is that what we want?
-___I have some video ideas but don't really know anything about editing video, Could use help making a video
+* I have some video ideas but don't really know anything about editing video, Could use help making a video
 [[Category:FOSS4G2014]]
 [[Category:PDX-OSGeo]]

@@ Line 145: / Line 145: @@
 * '''Action: Eli to prepare draft outreach to previous sponsors'''
-===Media Sponsors===
+===Media Partners===
 - Contacted a bunch of outlets (list in Teamwork)
 - Many accepted

@@ Line 160: / Line 160: @@
     	 - A limited number of media passes are available, and are reserved for those committed to provide coverage of the event. If planning on attending, please express your interest, and the committee will confirm three months in advance
-Got requested for "Distribution of a post card that outlines our mission and content in the attendee bag"  I'm somewhat opposed to more paper is a bag and would like to counter with Darrell will include this information in a plenary/prominent session of some sort; give us one slide and a 30-60(80?) word description.  I also realize that this is a conference which perhaps means more paper in a bag, in which case I can deal with it.
+* Got requested for Postcards the attendee bag.  Need to balance sustainability goals with effectively getting the word out.  Thinking of other options like a shared Press booth.
-___Need help from Spanish and French writer
+* Need help from Spanish and French writer
-_X__Coordinated changes/events (i.e. change logo on site, FOSS4G site, MapServer Site, Twitter, etc) <--not sure this is right place for this comment.  This seems to be going ok.
+* '''Action: send to list to call for help on languages'''
-___Need some form of coordination (i.e. advance notice with a date/time that we will release it and then media outlets can follow suit)
+* Need to coordinate changes/events (i.e. change logo on site, FOSS4G site, MapServer Site, Twitter, etc) <--not sure this is right place for this comment.  This seems to be going ok.
 ===Promotional Material report===

@@ Line 130: / Line 130: @@
 ===Sponsor levels===
-Guaranteed inclusion in the conference (speaking spot, mention by Chair in intro, other forms?) Platinum
+* Guaranteed inclusion in the conference (speaking spot, mention by Chair in intro, other forms?) Platinum
-Exclusive sponsor of food event (lunch, coffee/refreshment, evening event) - these are limited
+* Exclusive sponsor of food event (lunch, coffee/refreshment, evening event) - these are limited
-Placement, size, and number of banners (in conference area -- presentation rooms, plenary, main exhibit area)
+* Placement, size, and number of banners (in conference area -- presentation rooms, plenary, main exhibit area)
-Prominence of logo (full back page of print program, t-shirt sleeve, conference bag, lanyard, etc)
+* Prominence of logo (full back page of print program, t-shirt sleeve, conference bag, lanyard, etc)
-Size of booth - 16x20, 8x20, 8x10, 4x5?
+* Size of booth - 16x20, 8x20, 8x10, 4x5?
-Placement of booth
+* Placement of booth
-Number of passes
+* Number of passes
 Sponsor Contact List report:
-- I've got the historical lists and processed to an acceptable/useable point (in TeamWork)
+* I've got the historical lists and processed to an acceptable/useable point (in TeamWork)
-___Need help brainstorming local sponsors to adding them to the list
+* Need help brainstorming local sponsors to adding them to the list
-___Will prepare draft verbiage for individual outreach to previous gold+ sponsors
+* Will prepare draft verbiage for individual outreach to previous gold+ sponsors
 ===Media Sponsors===

@@ Line 14: / Line 14: @@
 *Gala Venue
 *Field Trips
 == Discussion ==

@@ Line 77: / Line 77: @@
 need tasks to be as specific as possible.
-====List of tasks for volunteers====
+====List of tasks for volunteers (by Eli) ====
 - Organize and sign up to staff the OSGeo booth, perhaps include the

@@ Line 1: / Line 1: @@
-FOSS4G LOCMeeting Minutes, January 14, 2014
+==FOSS4G LOCMeeting Minutes, January 14, 2014==
 ===Attending===
-In the room: Darrell, Matt, Tanya, Eli, Percy, Beth, Molly
+*In the room: Darrell, Matt, Tanya, Eli, Percy, Beth, Molly
-On the Phone: Schuyler, Nick, Paul R.
+*On the Phone: Schuyler, Nick, Paul R.
 ==Agenda==