LOC conference call Feb 8, 2011 - Revision history

Wiki-Leo at 11:04, 25 February 2015

2015-02-25T11:04:36Z

Wiki-Pmbatty: /* Workshops (Ben Tuttle) */

2011-02-09T00:53:10Z

Workshops (Ben Tuttle)

Wiki-Pmbatty: /* Program (James Fee) */

2011-02-09T00:33:04Z

Program (James Fee)

Wiki-Pmbatty: /* Agenda */

2011-02-09T00:18:29Z

Agenda

Wiki-Btuttle: /* Workshops (Ben Tuttle) */

2011-02-08T18:30:00Z

Workshops (Ben Tuttle)

Wiki-Pmbatty: Created page with '= Agenda = ''' Meeting notes in bold '''Attendees: * ''' Peter Batty * ''' Tyler Erickson * ''' James Fee * ''' Jeff McKenna * ''' Tyler Mitchell * ''' Henry Rosales * ''' Jam…'

2011-02-08T17:53:38Z

Created page with '= Agenda = ''' Meeting notes in bold '''Attendees: * ''' Peter Batty * ''' Tyler Erickson * ''' James Fee * ''' Jeff McKenna * ''' Tyler Mitchell * ''' Henry Rosales * ''' Jam…'

New page

= Agenda =

''' Meeting notes in bold

'''Attendees:

* ''' Peter Batty
* ''' Tyler Erickson
* ''' James Fee
* ''' Jeff McKenna
* ''' Tyler Mitchell
* ''' Henry Rosales
* ''' James Sakamoto
* ''' Ben Tuttle

== LOC members and roles ==

* See [[FOSS4G 2011 LOC members and assignments]] for current list

''' Peter still needs to chase down a few people and confirm if they are in or out of the LOC

== Sponsorship Update (Peter Batty / Tyler Mitchell) ==

* Review of sponsor prospect list and status of those that are likely / confirmed

== Workshops (Ben Tuttle) ==

== Academic Track (Rafael Moreno) ==

== Program (James Fee) ==

James Fee (lead), Brian Timoney (newcomer focus), Matt Krusemark (open data focus), Tyler Erickson (govt focus)

* How long should presentations be?

*Answer the following question from Adrian Custer on the mailing list:
<blockquote>Some questions below about whether you have settled on an explicit focus for your conference. It seems your choices during your organization work will invariably influence the nature of this conference as mainly either a gathering of free software hackers for fun and cooperation or as a platform for those of us vending our software projects. I wonder how much thinking and conscious decision making you have made on this issue. (''My high level answer: we aim to address needs of both groups'') </blockquote><blockquote>Will there be any limits on talks from the same organization, from the same vendor, or from members of the organizing and selection committees? In particular, how does this work in that sponsors at the $most_precious_metal sponsorship level are already guaranteed one slot? (''My suggestion, let's dioscuss: not hard pre-defined limits but we will review number of papers accepted per company before finalizing the program and may make adjustments if we feel it is appropriate''). </blockquote><blockquote>Does anyone know what the policy has been (if any) in previous years? Also, are talk proposals once again going to be submitted to a popularity vote? In my analysis, that resulted in getting many talks from the well known projects and well known personalities rather than getting a wide distribution of talks favouring the, possibly whacky, smaller projects. All are interesting, of course, but lead to a different flavour for the gathering so I am wondering what you are hoping to produce. (''Yes we plan to do a vote but intend for the final program to be a mix of papers selected by the vote and papers selected by the organizing committee''). </blockquote>
*Keynote speakers ... are we planning to get any "external" keynote speakers (people outside those we would expect to submit abstracts)? If so need to start on getting those identified and signed up now. Examples might include well known figures from the broader open source world, maybe some to address the "open data" theme. Steve Coast would be one candidate there. I might be able to get John Hickenlooper, the Colorado Governor, to do a short welcome address - he is a good speaker and has some geo background. On the open data theme, Tim Berners Lee might be a good if ambitious choice to pursue ... he has been widely credited with pressuring get the UK government to open up its data, including geospatial data. He's known to be a fan of OpenStreetMap too.

''' Some discussion about topics, which James commented hadn't changed in the past few years. We agreed it was okay to mix these up a bit. We need to add open data as a topic, and explain a bit more about what we're looking for there.

== Registration / Pricing (Tyler Mitchell) ==

* Does proposed 2011 pricing need adjustment? Current proposal is $499 for early and $649 for late.
* Need to establish policies for any discounted registration categories (students??), policy for comp registrations, etc (not today but reasonably soon)

'''Peter, Tyler and Henry will follow up on that.

== Social Events (Peter / other volunteers?) ==

'''Peter has made initial contact with the Wynkoop Brewing Company, Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow.

== Marketing (Matt Ball) ==

== Website (Who owns ??) ==

* Currently hosted on squarespace - seems fine so far for basic content, reasonable control over design etc. Only $20 a month including hosting and all editing tools
* Need to look soon at requirements for doing a nice job of an online conference program, need to evaluate whether squarespace is up to this

'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc).

== SotM coordination ==

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

← Older revision		Revision as of 11:04, 25 February 2015
Line 72:		Line 72:

	[[Category:FOSS4G2011]]		[[Category:FOSS4G2011]]
−	~~[[Category:FOSS4G]]~~

← Older revision		Revision as of 00:53, 9 February 2011
Line 34:		Line 34:

	''' Agreed number of comps is (up to) 1.5 per workshop and 0.5 per tutorial.		''' Agreed number of comps is (up to) 1.5 per workshop and 0.5 per tutorial.
		+
		+	'''We agreed that the workshop committee will all vote on the submissions by end of day Thursday, and will have a conference call Friday to discuss.

	== Academic Track (Rafael Moreno) ==		== Academic Track (Rafael Moreno) ==

← Older revision		Revision as of 00:33, 9 February 2011
Line 44:		Line 44:

	''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.		''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.
		+
		+	''' Peter suggested we should write something emphasizing the open data theme more strongly. James agreed to take a pass at this.

	== Registration / Pricing (Tyler Mitchell) ==		== Registration / Pricing (Tyler Mitchell) ==

← Older revision		Revision as of 18:30, 8 February 2011
Line 26:		Line 26:

	== Workshops (Ben Tuttle) ==		== Workshops (Ben Tuttle) ==
		+	* Ready to start review process
		+	* Announcement of accepted proposals on 16 Feb 2011

	== Academic Track (Rafael Moreno) ==		== Academic Track (Rafael Moreno) ==

@@ Line 6: / Line 6: @@
 * ''' Peter Batty
 * ''' James Fee
 * ''' Jeff McKenna
 * ''' James Sakamoto
 * ''' Ben Tuttle
 ==  LOC members and roles ==
@@ Line 24: / Line 22: @@
 * Review of sponsor prospect list and status of those that are likely / confirmed
 == Workshops (Ben Tuttle)  ==
 * Ready to start review process
 * Announcement of accepted proposals on 16 Feb 2011
 == Academic Track (Rafael Moreno) ==
@@ Line 33: / Line 39: @@
 == Program (James Fee)  ==
-James Fee (lead), Brian Timoney (newcomer focus), Matt Krusemark (open data focus), Tyler Erickson (govt focus)
+''' We agreed on 30 minutes for sessions - while everyone is generally in favor of short (20 minute) presentations, with multiple tracks we really need at least 5 minutes to switch, ideally a little more. Squeezing to 25 minute sessions makes all the timings more complicated. So we will have 30 minute sessions including time for changeover - presentations 20 mins max, intro and Q&A 5 mins max.
-* How long should presentations be?
+''' On keynote speakers, Peter has acceptance from Peter ter Haar of Ordnance Survey to talk about their experience with opening up their data. We also agreed to confirm Steve Coast as a keynote speaker, again on the open data theme obviously. And Peter has emailed Tim Berners-Lee to invite him to talk on the topic of open data, waiting to hear back.
-*Answer the following question from Adrian Custer on the mailing list:
+''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.
 == Registration / Pricing (Tyler Mitchell) ==
-* Does proposed 2011 pricing need adjustment? Current proposal is $499 for early and $649 for late.
+'''We had brief discussion on the fact that someone last week expressed a strong opinion that we should charge $500 versus $499.  Nobody this week had strong opinions, and also nobody was quite sure who had this opinion ... by a process of elimination it seems likely to be Tyler E! Henry based on his experience leans to $499, there was general support for going with Henry's view.
 == Social Events (Peter / other volunteers?) ==
-'''Peter has made initial contact with the Wynkoop Brewing Company, Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow.
+'''Peter has made contact with the Wynkoop Brewing Company, still in discussions about how best to fit arrangements into our budget. Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow (Opera House, Art Museum and Top of the Hyatt).
 == Marketing (Matt Ball) ==
@@ Line 58: / Line 57: @@
 == Website (Who owns ??) ==
-* Currently hosted on squarespace - seems fine so far for basic content, reasonable control over design etc. Only $20 a month including hosting and all editing tools
+'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc). No change here yet.
-'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc).
+== SotM coordination ==
 [[Category:FOSS4G2011]]
 [[Category:FOSS4G]]