OSGeo-BE-general-assembly-20252112 - Revision history

Marcu at 19:55, 7 January 2026

2026-01-07T19:55:53Z

Gael1 at 16:26, 3 December 2025

2025-12-03T16:26:35Z

Gael1 at 16:16, 3 December 2025

2025-12-03T16:16:38Z

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Gael1 at 16:09, 3 December 2025

2025-12-03T16:09:12Z

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Gael1 at 16:04, 3 December 2025

2025-12-03T16:04:46Z

Gael1 at 16:03, 3 December 2025

2025-12-03T16:03:51Z

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Gael1: Created page with "Location: Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles Date: Nov 21, 2025 18:30 - Started at 19:00 ; Ended at 22:10 Agenda Opening Call to charter/voting..."

2025-12-03T16:02:44Z

Created page with "Location: Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles Date: Nov 21, 2025 18:30 - Started at 19:00 ; Ended at 22:10 Agenda Opening Call to charter/voting..."

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Location: Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles
Date: Nov 21, 2025 18:30 - Started at 19:00 ; Ended at 22:10
Agenda
Opening
Call to charter/voting members
Activity report 2025
Financial report 2025
Discharge of the board
Debriefing FOSS4G BE 2025
Events planning for 2026
Provisional budget for 2026
Approval of status updates
Call for board members
Miscellaneous
Participants:
Board members:
Gaël (Chairman)
Roel (Treasurer)
Céline
Marc
Michel
Jordan
Charter/Voting members:
Maëlle
Jonathan
Non-voting members:
Killian
Olmo
Xavier
Charlotte
Nicholus
Meeting secretary: Jonathan
Meeting started at 19:00

1. Opening
Jonathan proposes himself and is appointed as meeting secretary.

Gaël suggest to move the point "Call to charter/voting members" as first point of the meeting to include the new members that are present (see below).

There is no proxy for the votes.

Quorum is reached: Maëlle and Jonathan are present.

2. Call to charter/voting members
The following people are proposing themselves as charter/voting members:

Charlotte
Killian
Olmo
Xavier
Those 4 new members are endorsed by at least 2 charter/voting/board members and are approved as new charter/voting members.

3. Activity report 2025
Gaël makes a small summary of the events/meetings/… that have happened since 2022.

Gaël emphasize on how much work it is to organise events such as FOSS4G and would like that that load would be spreaded amongst the members so it's not always the same "core people" that do all the work.

Gaël also emphasizes over needing more communication around OSGeoBE in our respective networks to try to bring more members inside OSGeoBE ; without any (new) members, the organization will not survive.

4. Financial report 2025
Roel presents the financial final report for 2024 and temporary report for 2025.

Maëlle asks for some changes: adapt the title to clarify the report.

Roel will make the requested changes and publish the financial report.

Financial report for 2024 is approved unanimously (after changes).

5. Discharge of the board
Board is discharged (unanimous vote).

6. Debriefing FOSS4G BE 2025
A separate meeting to debrief FOSS4G BE 2025 will be organized on Dec 3, 2025 18:30.

Marc will communicate about the debriefing meeting via the mailing-list.

Few comments and remarks already made:

(Mostly) negative:

Ticket price too high
Not enough food/drinks
More involvement needed
Start preparation earlier
Make clear/defined tasks
Difficult for newcomers to know what to do to help
Split the work
Need to send a feedback form after the event
Debriefing needed
More communication on social media needed
Location too expensive
(Mostly) positive:

Happy with the talks and the event
Clear task was assigned
Nice location
Important event ; we must keep organizing it
7. Events planning for 2026
New Year celebration: Jan 2026 ; Gaël will organize it
FOSSDEM 2026 GeoSpatial Dev Room: Jan 31, 2026 or Feb 1, 2026 ; not organized by OSGeoBE but Michel and Jordan will support it if needed
PGDay Belgium 2026 (in collaboration with PostgreSQL): Spring 2026 ; Maëlle and Gaël will help organizing it
FOSS4G BE: Sep 2026 ; Jonathan will take care of the OSMBE track
We will organise an OSGeo BE members meeting per quarter in Brussels on the last (or first) Wednesday of the month ; Gaël will organize it

8. Provisional budget for 2026
There is no real need to search for extra income ; FOSS4G BE is enough to cover our yearly costs.

Roel will publish the provisional budget.

Provisional budget for 2026 is approved unanimously.

9. Approval of status updates
Gaël presents the status updates. Those status updates were already presented and discussed during the General Assembly of 2024 but never finalized.

Maëlle requests some changes to clarify the statuses:

Art. 6: Add that the members have some responsibilities to stay a member (take part to the meetins, vote for the board, …)
Art. 8 and 8 bis: Remove any mention for a physical person to be a sponsor member
Gaël will make the requested changes and publish the changes to the monitor (including the list of updated board members).

Status updates are approved unanimously (after changes).

10. Call for board members
Board members should take some defined responsibilities.

Secretary: no candidate
Web/Archives: Marc and Gaël ; Jonathan will help (even though he's not a board member)
Sponsors/Partnership: no candidate
Events: no candidate
11. Miscellaneous
Marc suggest we move away from Google Drive (proposal supported by several members). He's suggesting to move to https://nubo.coop/.
Olmo suggest to improve our internal communication by setting up something similar to Slack. We already have a channel on Element/Matrix, a few people suggest to use Element/Matrix. Jonathan will setup a Element/Matrix Space for OSGeoBE that will regroup our different channels (public channel, FOSS4GBE organisation, members, …). The quarterly members meeting should also help improve our internal communication.

← Older revision		Revision as of 19:55, 7 January 2026
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	* Jonathan will set up an '''Element/Matrix Space for OSGeoBE''' to regroup our different channels (public channel, FOSS4GBE organization, members, etc.).		* Jonathan will set up an '''Element/Matrix Space for OSGeoBE''' to regroup our different channels (public channel, FOSS4GBE organization, members, etc.).
	* The quarterly members meeting should also help improve internal communication.		* The quarterly members meeting should also help improve internal communication.
		+
		+	[[Category:Belgium]]

@@ Line 96: / Line 96: @@
 === 7. Events planning for 2026 ===
 * '''New Year celebration:''' Jan 2026; Gaël will organize it.
-* '''FOSSDEM 2026 GeoSpatial Dev Room:''' Jan 31, 2026, or Feb 1, 2026; not organized by OSGeoBE, but Michel and Jordan will support if needed.
+* '''FOSDEM 2026:''' Jan 31 or Feb 1, 2026; Michel and Jordan will support the GeoSpatial Dev Room if needed.
-* '''PGDay Belgium 2026 (in collaboration with PostgreSQL):''' Spring 2026; Maëlle and Gaël will help organize it.
+* '''PostgreSQL/PostGIS Meetup:''' OSGeoBE proposes to co-organize a meetup with the PostgreSQL BE community ([https://www.meetup.com/postgresbe/ PostgreSQL BE Meetup]) in the first quarter of 2026, focusing on PostGIS. Maëlle and Gaël are responsible for contacting Stefan to coordinate this event.
 * '''FOSS4G BE:''' Sep 2026; Jonathan will take care of the OSMBE track.
 * We will organize an '''OSGeo BE members meeting per quarter''' in Brussels on the last (or first) Wednesday of the month; Gaël will organize it.
 === 8. Provisional budget for 2026 ===

@@ Line 5: / Line 5: @@
 ---
-## Ordre du jour
+## Participants
 ### Membres du bureau
 - Gaël (Président)
@@ Line 44: / Line 30: @@
 ---
-## Déroulement de la réunion
+## Ordre du jour et décisions
 ### 1. Ouverture
-- Jonathan se propose et est nommé secrétaire de séance.
+- Jonathan est nommé secrétaire de séance.
-- Gaël propose de déplacer le point « Appel aux membres charter/votants » en premier pour intégrer les nouveaux membres présents.
+- Gaël propose de traiter en premier l’**appel aux membres charter/votants** pour intégrer les nouveaux membres présents.
-- Aucun mandat de vote par procuration.
+- **Quorum atteint** : Maëlle et Jonathan présents.
 ### 2. Appel aux membres charter/votants
-**Nouveaux membres proposés** :
+**Nouveaux membres proposés et approuvés** :
 - Charlotte
 - Killian
 - Olmo
 - Xavier
 ### 3. Rapport d’activité 2025
-- Gaël résume les événements depuis 2022.
+- Gaël résume les activités depuis 2022.
-- **Points soulevés** :
+- **Points clés** :
-   - Nécessité de répartir la charge d’organisation (ex. FOSS4G) entre plus de membres.
+   - Nécessité de **répartir la charge d’organisation** (ex. FOSS4G).
-   - Besoin de renforcer la communication pour attirer de nouveaux membres.
+   - Renforcer la **communication** pour attirer de nouveaux membres.
 ### 4. Rapport financier 2025
-- Roel présente le rapport final 2024 et provisoire 2025.
+- Roel présente les rapports 2024 (final) et 2025 (provisoire).
-- Maëlle demande des clarifications dans le titre.
+- **Décision** : Maëlle demande des clarifications dans le titre. Roel publiera la version corrigée.
-- **Décision** : Roel modifiera et publiera le rapport. Approuvé à l’unanimité.
+- **Approbation** : Rapport 2024 approuvé à l’unanimité.
 ### 5. Décharge du bureau
-- Bureau déchargé à l’unanimité.
+- **Décision** : Bureau déchargé à l’unanimité.
 ### 6. Débriefing FOSS4G BE 2025
-- **Réunion de debriefing** prévue le **3 décembre 2025 à 18h30** (Marc enverra une invitation via la mailing-list).
+- **Réunion de debriefing** : 3 décembre 2025 à 18h30 (communication par Marc via mailing-list).
 - **Retours** :
-   - **Négatifs** : Prix des billets, manque de nourriture/boissons, manque d’implication, préparation tardive, tâches mal définies, difficulté pour les nouveaux à contribuer.
+   - **À améliorer** : Prix des billets, nourriture/boissons, implication, préparation, tâches claires, feedback post-événement, communication sur les réseaux sociaux.
-   - **Positifs** : Qualité des conférences, lieu agréable, importance de l’événement.
+   - **Points positifs** : Qualité des conférences, lieu, importance de l’événement.
 ### 7. Planification des événements 2026
 | Événement | Date | Responsables |
-|-----------|------|--------------|
+| Événement                     | Date           | Responsables          |
-| Célébration Nouvel An | Janvier 2026 | Gaël |
+|-------------------------------|----------------|-----------------------|
-| FOSSDEM 2026 (GeoSpatial Dev Room) | 31/01 ou 01/02/2026 | Michel, Jordan (support) |
+| Célébration Nouvel An         | Janvier 2026   | Gaël                  |
-| PGDay Belgium 2026 | Printemps 2026 | Maëlle, Gaël |
+| FOSSDEM 2026 (GeoSpatial Dev) | 31/01 ou 01/02 | Michel, Jordan (support) |
-| FOSS4G BE | Septembre 2026 | Jonathan (track OSMBE) |
+| PGDay Belgium 2026            | Printemps 2026 | Maëlle, Gaël          |
-| Réunions trimestrielles | Dernier/1er mercredi du mois | Gaël |
+| FOSS4G BE                     | Septembre 2026 | Jonathan (track OSMBE) |
 ### 8. Budget prévisionnel 2026
-- Pas de besoin de revenus supplémentaires (FOSS4G BE couvre les coûts).
+- **Décision** : Pas de besoin de revenus supplémentaires. Budget approuvé à l’unanimité.
 ### 9. Mises à jour des statuts
-- **Modifications demandées** :
+- **Modifications** :
-   - Art. 6 : Ajouter des responsabilités pour les membres (participation aux réunions, votes, etc.).
+   - Art. 6 : Ajout de responsabilités pour les membres.
-   - Art. 8 et 8 bis : Supprimer la mention des personnes physiques comme membres sponsors.
+   - Art. 8 et 8 bis : Suppression de la mention des personnes physiques comme membres sponsors.
-- **Décision** : Gaël publiera les modifications après ajustements.
+- **Décision** : Gaël publiera les modifications.
 ### 10. Appel aux membres du bureau
 - **Rôles à pourvoir** :
    - Secrétaire : Aucun candidat.
-   - Web/Archives : Marc, Gaël (Jonathan aidera).
+   - Web/Archives : Marc, Gaël (Jonathan en support).
    - Sponsors/Partenariats : Aucun candidat.
    - Événements : Aucun candidat.
@@ Line 110: / Line 93: @@
 - **Propositions** :
    - Migration de Google Drive vers [Nubo.coop](https://nubo.coop) (Marc).
-   - Amélioration de la communication interne via un espace **Element/Matrix** (Jonathan).
+   - Création d’un espace **Element/Matrix** pour améliorer la communication interne (Jonathan).