Talk:FOSS4G 2016 Travel Grants - Revision history

Wiki-Christoph Baudson at 09:38, 17 June 2016

2016-06-17T09:38:42Z

Wiki-Christoph Baudson at 09:32, 17 June 2016

2016-06-17T09:32:39Z

Wiki-Christoph Baudson at 09:25, 16 June 2016

2016-06-16T09:25:32Z

Wiki-Christoph Baudson at 10:27, 27 April 2016

2016-04-27T10:27:20Z

Wiki-Christoph Baudson at 07:27, 27 April 2016

2016-04-27T07:27:32Z

Wiki-Christoph Baudson at 07:26, 27 April 2016

2016-04-27T07:26:39Z

Wiki-Christoph Baudson at 08:17, 26 April 2016

2016-04-26T08:17:35Z

Wiki-Christoph Baudson at 08:15, 26 April 2016

2016-04-26T08:15:52Z

Wiki-Christoph Baudson at 06:45, 19 April 2016

2016-04-19T06:45:35Z

Wiki-Christoph Baudson at 10:30, 18 April 2016

2016-04-18T10:30:39Z

@@ Line 150: / Line 150: @@
 == Template mails ==
 === accepted applications ===
@@ Line 188: / Line 205: @@
 Christoph Baudson
 FOSS4G 2016 Travel Grant Officer

@@ Line 150: / Line 150: @@
 == Template mails ==
 === Google/english ===
@@ Line 251: / Line 290: @@
 cheers -
 [[Category:FOSS4G2016]]

@@ Line 9: / Line 9: @@
 ! Program !! Description !! Status !! Comment
 |-
-| [http://www.internationales-buero.de/ Internationales Büro] || Das Internationale Büro bietet deutschen Hochschulen, außeruniversitären Einrichtungen sowie kleinen und mittelständischen Unternehmen bezogen auf ausgewählte Partnerländer und forschungspolitisch prioritäre Themen aus Wissenschaft und Forschung Zuschüsse zu Sondierungsmaßnahmen und zur Vorbereitung von Projekten einschließlich Machbarkeits- und Pilotuntersuchungen || Processing || Got a confirmation mail, application has been forwarded to the responsible person. Inquired again and got a reply that they are working on it.
+| [http://www.internationales-buero.de/ Internationales Büro] || Das Internationale Büro bietet deutschen Hochschulen, außeruniversitären Einrichtungen sowie kleinen und mittelständischen Unternehmen bezogen auf ausgewählte Partnerländer und forschungspolitisch prioritäre Themen aus Wissenschaft und Forschung Zuschüsse zu Sondierungsmaßnahmen und zur Vorbereitung von Projekten einschließlich Machbarkeits- und Pilotuntersuchungen || No reply after second inquiry  || Got a confirmation mail, application has been forwarded to the responsible person. Inquired again and got a reply that they are working on it. Update: Inquired again, no one replied
 |-
 | [https://www.google.com/edu/scholarships/google-travel-and-conference-grants/ Google] || Google Travel And Conference Grants || Denied - maybe another chance if we use our contact person at Google. I have sent a draft to Arnulf and wait for feedback. || Again because Google is now a sponsor

@@ Line 45: / Line 45: @@
 === Sponsors ===
-The travel grants program is currently sponsored exclusively by OSGeo and private donors. As the demand for travel grant funds is always higher than the supply, we need your help to get as many applicants to Bonn as possible.
+The travel grant programme is currently sponsored exclusively by OSGeo and private donors. As the demand for travel grant funds is always higher than the supply, we need your help to get as many applicants to Bonn as possible.
 We aim to fund at least one applicant by private donations. In order to reach this goal we need at least 1000 Euro.
@@ Line 58: / Line 58: @@
 </form>
-Every FOSS4G 2016 attendee who donates 25€ or more will take part in a raffle - you can win an exquisite little surprise at the conference!
+Every FOSS4G 2016 attendee who donates 25€ or more will take part in a raffle - you can win a little exquisite surprise at the conference!
 ==== Tax returns for donations ====
-The money is going to FOSSGIS e.V. (the german chapter of OSGeo). As FOSSGIS e.V. is a charitable organization, donors who give 100€ or more will receive a written confirmation of their donation in order to claim a tax return (in this case, please [contact FOSSGIS e.V.](https://www.fossgis.de/spenden)).
+The money is going to FOSSGIS e.V. (the german chapter of OSGeo). As FOSSGIS e.V. is a charitable organization, donors who give 100€ or more will receive a written confirmation of their donation in order to claim a tax return (in this case, please contact the conference office [mailto:info@foss4g2016.org]).
 === Applicants ===
-Please understand that this program is for community members who are unable to fund their visit to FOSS4G. Even if you match the below criteria, do not apply if you can afford to pay for your expenses!
+Please understand that this programme is for community members who are unable to fund their visit to FOSS4G only. Even if you match the below criteria, do not apply if you can afford to pay for your expenses!
 ==== Coverage ====
-Travel grants only cover the cost of a conference pass and accomodation in Bonn during the conference.
+Travel grants only cover the cost of a conference pass and accommodation in Bonn during the conference.
-Please understand that travel cost like airfare is not covered by the travel grant program! Applicants are solely responsible to make travel and visa arrangements.
+Please understand that travel cost like airfare is not covered by the travel grant programme! Applicants are solely responsible to make travel and visa arrangements. For Visa we can assist or write an appropriate letter if needed.
-For students who need help with covering their travel cost, we offer the studentship programme, where students volunteer to help out during the conference. Applicants whose travel grant application has been accepted can earn about 500 Euros in order to cover for their travel cost. This compensation for honorary work will be paid in cash after the conference. If interested, please also register for the [studentship program](http://2016.foss4g.org/attending.html=studentship) and mention it in your application.
+For students who need help with covering their travel cost, we offer the studentship programme, where students volunteer to help out during the conference. Applicants whose travel grant application has been accepted can earn about 500 Euros in order to cover for their travel cost. This compensation for honorary work will be paid in cash after the conference. If interested, please also register for the [studentship programme](http://2016.foss4g.org/attending.html=studentship) and mention it in your application.
 ==== Acceptance criteria ====
-In order to guarantee a transparent and fair allocation of funds, the travel grants program uses a points system for ranking applications. Points are awarded if applicants match specific criteria, see below.
+In order to guarantee a transparent and fair allocation of funds, the travel grant programme uses a points system for ranking applications. Points are awarded if applicants match specific criteria, see below.
 After the application phase is over, all applicants are ranked by points, and the applicants with the most points will receive funding. The point system allows a maximum of 9 points.
-Please note that the purpose of the travel grant program is to enhance diversity at the conference - we might reserve a few program spots for people with unique and outstanding applications. However, the majority of program spots will solely be determined by the point ranking.
+Please note that the purpose of the travel grant programme is to enhance diversity at the conference - we might reserve a few programme spots for people with unique and outstanding applications. However, the majority of programme spots will solely be determined by the point ranking.
 Applicants receive points for the following criteria
@@ Line 94: / Line 94: @@
 Applicants from Upper-middle-income economies receive 1 point.
-Please note: Only applicants who are born or currently live in countries in these three groups are eligible for the travel grants program!
+Please note: Only applicants who are born or currently live in countries in these three groups are eligible for the travel grant programme!
 ===== Gender =====
@@ Line 104: / Line 104: @@
 Students in general receive 1 point.
-If a student also participates in the [studentship program](http://2016.foss4g.org/attending.html=studentship), 1 point is awarded additionally.
+If a student also participates in the [studentship programme](http://2016.foss4g.org/attending.html=studentship), 1 point is awarded additionally.
 ===== Submitted and accepted talks =====
@@ Line 128: / Line 128: @@
 - your gender
 - what talks you have submitted
-- whether you have also registered for the studentship program
+- whether you have also registered for the studentship programme
 - a confirmation from your university if you are a student
@@ Line 138: / Line 138: @@
 After ranking the applications, we will let you know within two weeks whether or not your application has succeeded.

@@ Line 58: / Line 58: @@
 </form>
-Every FOSS4G 2016 attendee who donates 25€ or more will take part in a raffle - you can win a little exquisite surprise at the conference!
+Every FOSS4G 2016 attendee who donates 25€ or more will take part in a raffle - you can win an exquisite little surprise at the conference!
 ==== Tax returns for donations ====

@@ Line 41: / Line 41: @@
 == Website template ==
 === Sponsors ===
-The travel grants program is currently sponsored exclusively by OSGeo and private donors. As the demand for travel grant funds is always higher than the supply, we need your help to get as many applicants to Bonn as possible. We aim to fund at least one applicant by private donations. In order to reach this goal we need at least 1000 Euro.
+The travel grants program is currently sponsored exclusively by OSGeo and private donors. As the demand for travel grant funds is always higher than the supply, we need your help to get as many applicants to Bonn as possible.
-Please consider donating 25 EUR (or more) to this cause! (Hall of fame for donors? Raffle?)
+<form action="https://www.paypal.com/cgi-bin/webscr" method="post" target="_top">
-(A progress bar would also be nice)
+Every FOSS4G 2016 attendee who donates 25€ or more will take part in a raffle - you can win a little exquisite surprise at the conference!
 ==== Tax returns for donations ====
-The money is going to FOSSGIS e.V. (the german chapter of OSGeo). As FOSSGIS e.V. is a charitable organization, donors will receive (if needed) a written confirmation of their donation in order to claim a tax return.
+The money is going to FOSSGIS e.V. (the german chapter of OSGeo). As FOSSGIS e.V. is a charitable organization, donors who give 100€ or more will receive a written confirmation of their donation in order to claim a tax return (in this case, please [contact FOSSGIS e.V.](https://www.fossgis.de/spenden)).
 === Applicants ===
 ==== Coverage ====
@@ Line 60: / Line 72: @@
 Travel grants only cover the cost of a conference pass and accomodation in Bonn during the conference.
-Please understand that travel cost like airfare is not covered by the travel grants program! Applicants are solely responsible to make travel and visa arrangements.
+Please understand that travel cost like airfare is not covered by the travel grant program! Applicants are solely responsible to make travel and visa arrangements.
-For students who need help with covering their travel cost, we offer the studentship programme, where students volunteer to help out during the conference. Applicants whose travel grants application has been accepted can earn a few hundred Euros (exact amount?) in order to cover for their travel cost. This compensation will be paid in cash after the conference. If interested, please also register for the [studentship program](http://2016.foss4g.org/attending.html=studentship).
+For students who need help with covering their travel cost, we offer the studentship programme, where students volunteer to help out during the conference. Applicants whose travel grant application has been accepted can earn about 500 Euros in order to cover for their travel cost. This compensation for honorary work will be paid in cash after the conference. If interested, please also register for the [studentship program](http://2016.foss4g.org/attending.html=studentship) and mention it in your application.
 ==== Acceptance criteria ====
-In order to guarantee a transparent and fair allocation of funds, the travel grants program uses a points system for ranking applications. Points are awarded if applicants match specific criteria, see below. After the application phase is over, all applicants are ranked by points, and the applicants with the most points will receive funding. The point system allows a maximum of 9 points.
+In order to guarantee a transparent and fair allocation of funds, the travel grants program uses a points system for ranking applications. Points are awarded if applicants match specific criteria, see below.
 Applicants receive points for the following criteria
-===== Origin =====
+===== Origin or residence =====
 The allocation of points is based on the [world bank country rating by income](http://data.worldbank.org/about/country-and-lending-groups).
@@ Line 78: / Line 94: @@
 Applicants from Upper-middle-income economies receive 1 point.
-Please note: Only applicants from countries in these three groups are eligible for the travel grants program! (nationality or residence?)
+Please note: Only applicants who are born or currently live in countries in these three groups are eligible for the travel grants program!
 ===== Gender =====
@@ Line 86: / Line 102: @@
 ===== Students =====
-Students in general receive 1 point. (maximum age?)
+Students in general receive 1 point.
 If a student also participates in the [studentship program](http://2016.foss4g.org/attending.html=studentship), 1 point is awarded additionally.
@@ Line 94: / Line 110: @@
 The Local Organizing Committee values applicants who are willing to contribute to the success of the FOSS4G. Therefore we award points for people who are willing to present at the conference.
 A talk submission that is accepted earns 3 points.
 ==== Apply ====
-(How can applicants apply?)
+Please send an email to mailto:info@foss4g2016.org with a single page application letter in the english language. Keep it simple, but not too brief - we want to get to know you!
 ==== Timeline ====
-Applications can be handed in during the month of May. The decision will be made and announced in the first week of June. (Timeline?)
+Applications can be handed in from May 1st until May 31st.

@@ Line 13: / Line 13: @@
 | [https://www.google.com/edu/scholarships/google-travel-and-conference-grants/ Google] || Google Travel And Conference Grants || Denied - maybe another chance if we use our contact person at Google. I have sent a draft to Arnulf and wait for feedback. || Again because Google is now a sponsor
 |-
-| [https://www.stiftung-mercator.de/de/ Stiftung Mercator] || Die Stiftung Mercator ist eine private Stiftung, die Wissenschaft, Bildung und Internationale Verständigung fördert.  || No reply after second inquiry || -
+| [http://www.dfg.de/foerderung/programme/internationale_programme/index.html DFG] || Die DFG fördert die internationale Projektkooperation, die internationale Mobilität von Wissenschaftlern von und nach Deutschland und die Internationalisierung der Hochschulen in Deutschland. || Denied || They have a program (Förderprogramms "Internationale wissenschaftliche Veranstaltungen") for stuff like this, but you must have applied 6 months before the conference. We're too late.
 |-
 | [https://www.stiftung.uni-bonn.de/stiftungen-der-universitaetsstiftung/Projektfoerderung Stiftung Universität Bonn] || Förderung der Wissenschaft, Vergabe von Studien-, Forschungs- und Reisestipendien || Denied || Only for projects of Bonn University
 |-
 | [http://www.kaporcenter.org/funding/ Kapor Center For Social Impact] || The Kapor Center is relentlessly pursuing creative strategies to leverage tech for positive, progressive change. || Denied || Only US, focus on Bay area
@@ Line 38: / Line 28: @@
 |-
 | [http://www.humboldt-foundation.de/web/programme-nach-zielgruppen.html Humboldt Stiftung] || Die Humboldt Stiftung stellt Forschungsstipendien für Wissenschaftler aus dem Ausland, die nach Deutschland kommen und umgekehrt bereit, bietet aber auch Förderung für Kooperationsprogramme, wie Institutspartnerschaften || Denied || No suitable program
 |}

@@ Line 9: / Line 9: @@
 ! Program !! Description !! Status !! Comment
 |-
-| [http://www.internationales-buero.de/ Internationales Büro] || Das Internationale Büro bietet deutschen Hochschulen, außeruniversitären Einrichtungen sowie kleinen und mittelständischen Unternehmen bezogen auf ausgewählte Partnerländer und forschungspolitisch prioritäre Themen aus Wissenschaft und Forschung Zuschüsse zu Sondierungsmaßnahmen und zur Vorbereitung von Projekten einschließlich Machbarkeits- und Pilotuntersuchungen || Processing || Got a confirmation mail, application has been forwarded to the responsible person
+| [http://www.internationales-buero.de/ Internationales Büro] || Das Internationale Büro bietet deutschen Hochschulen, außeruniversitären Einrichtungen sowie kleinen und mittelständischen Unternehmen bezogen auf ausgewählte Partnerländer und forschungspolitisch prioritäre Themen aus Wissenschaft und Forschung Zuschüsse zu Sondierungsmaßnahmen und zur Vorbereitung von Projekten einschließlich Machbarkeits- und Pilotuntersuchungen || Processing || Got a confirmation mail, application has been forwarded to the responsible person. Inquired again and got a reply that they are working on it.
 |-
-| [https://www.google.com/edu/scholarships/google-travel-and-conference-grants/ Google] || Google Travel And Conference Grants || Inquired || Again because Google is now a sponsor
+| [https://www.google.com/edu/scholarships/google-travel-and-conference-grants/ Google] || Google Travel And Conference Grants || Denied - maybe another chance if we use our contact person at Google. I have sent a draft to Arnulf and wait for feedback. || Again because Google is now a sponsor
 |-
-| [https://www.stiftung-mercator.de/de/ Stiftung Mercator] || Die Stiftung Mercator ist eine private Stiftung, die Wissenschaft, Bildung und Internationale Verständigung fördert.  || Inquired || -
+| [https://www.stiftung-mercator.de/de/ Stiftung Mercator] || Die Stiftung Mercator ist eine private Stiftung, die Wissenschaft, Bildung und Internationale Verständigung fördert.  || No reply after second inquiry || -
 |-
-| [http://www.yyfoundation.de/ YY Foundation] || Foundation for Social Business  || Inquired || -
+| [http://www.yyfoundation.de/ YY Foundation] || Foundation for Social Business  || No reply after second inquiry || -
 |-
-| [http://www.braun-stiftung.org/foerderungen-und-projekte/foerderungen.html Braun Stiftung] || Wissenschaft und Internationaler Austausch  || Inquired || -
+| [http://www.braun-stiftung.org/foerderungen-und-projekte/foerderungen.html Braun Stiftung] || Wissenschaft und Internationaler Austausch  || No reply after second inquiry || -
 |-
-| [http://www.ghst.de/unsere-arbeitsgebiete/hochschule/ Hertie Stiftung] || Im Bereich Hochschule werden Projekt im Bereich gesellschaftliche Veränderung (u.a. Migration) gefördert || Inquired || -
+| [http://www.ghst.de/unsere-arbeitsgebiete/hochschule/ Hertie Stiftung] || Im Bereich Hochschule werden Projekt im Bereich gesellschaftliche Veränderung (u.a. Migration) gefördert || No reply after second inquiry || -
 |-
-| [http://www.ubuntu.com/desktop/contact-us Canonical] || Company behind Ubuntu || Inquired || -
+| [http://www.ubuntu.com/desktop/contact-us Canonical] || Company behind Ubuntu || No reply after second inquiry || -
 |-
 | [https://www.stiftung.uni-bonn.de/stiftungen-der-universitaetsstiftung/Projektfoerderung Stiftung Universität Bonn] || Förderung der Wissenschaft, Vergabe von Studien-, Forschungs- und Reisestipendien || Denied || Only for projects of Bonn University

← Older revision		Revision as of 06:45, 19 April 2016
Line 161:		Line 161:
	Please let us know if Canonical can help us.		Please let us know if Canonical can help us.

		+	=== FOSS4G 2014 ====

		+	Thanks to Kristin Bott for helping out here

		+	==== Some draft ====
		+	Hi XXX,

		+	Following up on a conversation you had with XXXX last week at XXXX re: the upcoming FOSS4G conference.
		+
		+	To give you a bit of background -- FOSS4G* is the largest global gathering focused on open source geospatial software; this September the 10th annual conference will be held in Portland with nearly 1,000 attendees hailing from 40 countries.
		+
		+	For you, I believe the key here lies in the tie between postgres and PostGIS.
		+
		+	The rapid expansion of PostGIS in the world of spatial databases is a huge driver in postgres growth. PostGIS is by far the most commonly-used open-source spatial database, meaning that FOSS4G is in many ways a postgres users conference. Given that XXXX just started hosting postgres, sponsoring FOSS4G would be a unique opportunity to connect with relevant users.
		+
		+	I am wondering if XXX would be interested in sponsoring FOSS4G as at least a "Silver" sponsor. Silver sponsorship which would net you a 10' x 20' exhibit space and a quarter-page space in the conference program. We have a number of sponsors <https://2014.foss4g.org/sponsor-foss4g/sponsors/> already on-board and are actively seeking additional opportunities. (And of course, if you'd like to go toe-to-toe with XXX, there's always tie Gold option...)
		+
		+	Here is a bit more detail on sponsorship levels and benefits <https://2014.foss4g.org/sponsor-foss4g/sponsorships/> (note that we have flexibility and can tailor benefits packages), as well as a formal sponsor letter <https://2014.foss4g.org/sponsor-foss4g/call-for-sponsors/> from our Conference Chair, XXXX. (Alternate format: all of this can be found in our sponsorship brochure, attached.)
		+
		+	Our sponsorships are flexible to some degree; if you have other ideas about how to give XXXX a strong presence at the conference, we'd be happy to discuss. (For example, as a "Silver" sponsor the 'break sponsorship' is listed as an additional $3,000 of support; that number may be able to be shifted.)
		+
		+	Conference planning is sailing along - we have more than 45 workshops planned, and are finalizing our keynote speakers. We just passed the proposal deadline, and are looking forward to review the nearly
		+	300 submissions. I expect our visibility to increase over the coming months -- very exciting stuff.
		+
		+	I'd love to hear your thoughts on any of this, and I hope all's well on
		+	your end.
		+
		+	====Another draft====
		+
		+	Hello XXX --
		+
		+	I’m writing to you on behalf of the 2014 FOSS4G* organizing committee.
		+
		+	As we build momentum for September, we are looking for more sponsors to join in supporting the conference. We are reaching out to you because we think that XXXX may be interested in joining us as a sponsor.
		+	Given that you are leading a workshop, you came to mind as a first point of contact; if you're not the right person to approach, perhaps you can connect me with the right person?
		+
		+	Our plans for FOSS4G are packed with exciting content and dynamic people. We have confirmed three engaging keynote speakers — Mike Bostock of d3.js fame, Sarah Novotny of Nginix, and Al Shaw of ProPublica. The conference also features more than 40 workshops <https://2014.foss4g.org/schedule/workshops/>, and three packed days of presentations <https://2014.foss4g.org/schedule/sessions/>, with presenters representing 20 different countries.
		+
		+	We’d love for you to be part of our conference and our community.
		+
		+	Why FOSS4G, and why 2014?
		+	- FOSS4G is the largest global gathering focused on open source geospatial software, with an expected audience of 850-1,000 attendees from more than 40 countries.
		+	- Our attendees include developers, users, decision-makers and observers from a broad spectrum of organizations and fields of operation.
		+	- If your goal is to connect with people in the geospatial realm, FOSS4G is a unique opportunity. With its attractive combination of culture and nature, Portland is an appealing conference venue which will attract a strong domestic and international audience.
		+	- By sponsoring this year, you will be in excellent company. (Current sponsors <https://2014.foss4g.org/sponsor-foss4g/sponsors/>)
		+
		+	Sponsorship packages start at $1,500, with benefits increasing at each level. I'm wondering if XXXX might be interested to support us as a Bronze Sponsor ($3,500), which includes a conference pass, a 10'x10'
		+	exhibit space, and a quarter-page listing in our conference program. For full details, see our sponsorship page <https://2014.foss4g.org/sponsor-foss4g/sponsorships/>.
		+
		+	We have some flexibility within our sponsorship packages; if our standard options don’t work for you, please, contact us <foss4g2014-sponsor@osgeo.org> to discuss alternatives.
		+
		+	'''If sponsorship does not feel like a fit, please consider donating to our travel grant program. This year we are trying something new: increasing access to the conference
		+	<https://2014.foss4g.org/travel-grant-details-available/> by helping to cover registration and lodging costs for some deserving attendees. Applications are in, but the requests total more than ten times our current budget. Any donation made will help strengthen the conference by bringing community members with budget limitations. Let me know if you would like to discuss visibility for larger donations.'''
		+
		+	If you have any questions or thoughts on sponsorship or this year’s conference, please let me know. We look forward to great things in September, and hope you will be able to join us.
		+
		+	cheers -

	[[Category:FOSS4G2016]]		[[Category:FOSS4G2016]]