Difference between revisions of "Board Election Procedure"

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(Preliminary revision for 2007 and beyond.)
 
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'''See [http://wiki.osgeo.org/index.php?title=Board_Election_Procedure&oldid=13154 Approved Version] from the [[Twenty Sixth Board Meeting]] (2007 03 23) and [http://wiki.osgeo.org/index.php?title=Board_Election_Procedure&diff=56946&oldid=13154 all changes since then]'''
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= General Process =
 
= General Process =
  
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Half of board positions (4 or 5) up for election each year.
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Half of the board positions (4 or more if directors stepped down before their term was over) will be up for election each year in a process operated by the [[Chief Returning Officer]] (CRO).
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== Chief Returning Officer ==
 
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The CRO should be a charter member not willing to stand for the board.  The CRO is responsible for administering the charter member and board member elections for the year they are CRO.  The CRO is selected by the board.
 
  
 
== Nominations ==
 
== Nominations ==
  
 
# The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.   
 
# The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.   
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# Nominations should for the board positions should be sent to the CRO (at cro@osgeo.org).
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# Nominations for the board positions should be sent to the CRO (at cro@osgeo.org).
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# The CRO should verify with the nominee that they are willing to stand for the election, and at that point forward the nomination to the OSGeo discuss list.  The CRO should make an effort to describe the responsibilities of a board position to the nominees before the accept the nomination.
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# Nominees must be charter members.
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# The CRO should verify with the nominee that they are willing to stand for the election.  This should include an explanation of board responsibilities and workload.  Once confirmed, the CRO should forward the nomination to the OSGeo discuss list and update a reference list in the wiki.  No seconder is required.
 
# All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.  
 
# All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.  
 
# The nomination period should be approximately 1 week long.  
 
# The nomination period should be approximately 1 week long.  
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# Once all the nominations close, a summary of board candidates will be prepared and posted by the CRO to the OSGeo discuss list.
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# Once all the nominations close, a summary of board candidates will be prepared and posted by the CRO to the OSGeo discuss list and in the wiki.
  
 
== Voting ==
 
== Voting ==
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# Voting occurs roughly one week after nominations close.  
 
# Voting occurs roughly one week after nominations close.  
 
# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.  
 
# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.  
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# Each charter member will have as many votes to use as there are board slots open (normally 4 or 5).  
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# Each charter member may vote for as many candidates as there are board slots open (normally 4 or 5). They may not cast multiple votes for one candidate.
 
# All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
 
# All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
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# Charter members may apply all their votes to a single person or distribute them in integral amounts over multiple candidates.
 
 
# The voting period is roughly 1 week long.
 
# The voting period is roughly 1 week long.
 
# Once complete the CRO tallies votes and the board slots are filled by the candidates with the most votes.  
 
# Once complete the CRO tallies votes and the board slots are filled by the candidates with the most votes.  
 
# In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates for a board slot.  
 
# In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates for a board slot.  
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# The CRO will announce the selected board members on discuss@lists.osgeo.org.  
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# The CRO will announce the selected board members on discuss@lists.osgeo.org.
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# The new board is in control once the CRO has announced it's composition.
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= Board Criteria =
  
 
== Want to be a Board Member? ==
 
== Want to be a Board Member? ==
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* Turn it down if you don't care about the goals they're trying to accomplish.
 
* Turn it down if you don't care about the goals they're trying to accomplish.
  
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Traditionally board members need to spend several hours a week on OSGeo related work.  This includes a board conference call (approximately 1 hour) roughly twice a month.  It also includes discussion on the board list, occasional face to face board meetings, and various liason activities to other OSGeo committees.  The OSGeo board implies a large commitment of time and effort.  
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== Effort Level ==
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Traditionally board members need to spend several hours a week on OSGeo related work.  This includes a board conference call (approximately 1 hour) roughly twice a month.  It also includes discussion on the board list, occasional face to face board meetings, and various liaison activities to other OSGeo committees.  The OSGeo board implies a large commitment of time and effort.
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== Positive Attributes ==
  
 
Some positive attributes for board members:
 
Some positive attributes for board members:
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* Already involved in or supporting OSGeo activities or projects
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* A commitment to the mission of the foundation.
 
* A willingness to invest substantial amounts of time in support of OSGeo.
 
* A willingness to invest substantial amounts of time in support of OSGeo.
 
* Diversity of geographic representation.
 
* Diversity of geographic representation.
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* Respected in the community.
 
* Respected in the community.
 
* Good communication skills.
 
* Good communication skills.
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[[Category: Board]]
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[[Category: Elections]]
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[[Category:Board Approval Pending]]

Latest revision as of 05:34, 3 September 2013

See Approved Version from the Twenty Sixth Board Meeting (2007 03 23) and all changes since then

General Process

Half of the board positions (4 or more if directors stepped down before their term was over) will be up for election each year in a process operated by the Chief Returning Officer (CRO).

Nominations

  1. The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.
  2. Nominations for the board positions should be sent to the CRO (at cro@osgeo.org).
  3. Nominees must be charter members.
  4. The CRO should verify with the nominee that they are willing to stand for the election. This should include an explanation of board responsibilities and workload. Once confirmed, the CRO should forward the nomination to the OSGeo discuss list and update a reference list in the wiki. No seconder is required.
  5. All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
  6. The nomination period should be approximately 1 week long.
  7. Once all the nominations close, a summary of board candidates will be prepared and posted by the CRO to the OSGeo discuss list and in the wiki.

Voting

  1. Voting occurs roughly one week after nominations close.
  2. The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.
  3. Each charter member may vote for as many candidates as there are board slots open (normally 4 or 5). They may not cast multiple votes for one candidate.
  4. All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
  5. The voting period is roughly 1 week long.
  6. Once complete the CRO tallies votes and the board slots are filled by the candidates with the most votes.
  7. In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates for a board slot.
  8. The CRO will announce the selected board members on discuss@lists.osgeo.org.
  9. The new board is in control once the CRO has announced it's composition.

Board Criteria

Want to be a Board Member?

From http://flossfoundations.org/ Some reflections on making decisions about whether to get involved in foundational efforts:

  • Turn it down if you think you wouldn't make a good leader
  • Turn it down if you don't have time to do a good job.
  • Turn it down if you don't think they should be starting a foundation in the first place.
  • Turn it down if you don't care about the goals they're trying to accomplish.

Effort Level

Traditionally board members need to spend several hours a week on OSGeo related work. This includes a board conference call (approximately 1 hour) roughly twice a month. It also includes discussion on the board list, occasional face to face board meetings, and various liaison activities to other OSGeo committees. The OSGeo board implies a large commitment of time and effort.

Positive Attributes

Some positive attributes for board members:

  • Already involved in or supporting OSGeo activities or projects
  • A commitment to the mission of the foundation.
  • A willingness to invest substantial amounts of time in support of OSGeo.
  • Diversity of geographic representation.
  • Diversity of project representation.
  • A cooperative and supportive working style (confrontational boards quickly become non-functioning boards).
  • Respected in the community.
  • Good communication skills.
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