Difference between revisions of "Board Meeting 2007 03 23"

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This board meeting has been tentatively scheduled for the 23rd of March at 16:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=23&year=2007&hour=16&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time.
+
This board meeting has been scheduled for the 23rd of March at 15:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=23&year=2007&hour=15&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time.
 +
 +
Communication will use the new [[Conference Call]] facilities.
 +
 +
== Agenda ==
 +
 +
* Appoint meeting secretary
 +
* Review and approve [[Twenty Fifth Board Meeting]] minutes
 +
* Consider [[VisCom Budget 2007]] (if updated)
 +
* Consider [http://ka-map.maptools.org ka-map] for OSGeo hosting, SAC willing.
 +
* Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
 +
* Approve [[Proposed Board Election Procedure]].
 +
* Approve [[Membership Process]].
 +
* Review rough cash flow summaries (Tyler)
 +
* Open Technology conference - general discussion (Tyler and others)
 +
* Brief discussion about invite from [http://promotegis.org Promote GIS] (Tyler)
 +
* FOSS4G contract update (Tyler)
 +
* Insurance update (Tyler)
  
−
Communication will use the new [[Conference Call]] facilities.
 
  
−
== Agenda ==
+
== Minutes ==
 +
* Appoint meeting secretary
 +
** Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
 +
** Tyler secretary
  
−
* Appoint meeting secretary
 
 
* Review and approve [[Twenty Fifth Board Meeting]] minutes
 
* Review and approve [[Twenty Fifth Board Meeting]] minutes
−
* Consider [[VisCom Budget 2007]]
+
** Dave moved, second Frank, all in favour
 +
 
 +
* Consider [[VisCom Budget 2007]] (if updated)
 +
** Not updated, skipping
 +
 
 +
* Consider [http://ka-map.maptools.org ka-map] for OSGeo hosting, SAC willing.
 +
** As an informal project only using hosting services, but also considering applying to incubation
 +
** Board discussing that ka-map fits general goals
 +
** Reviewing the general idea of hosting indirectly
 +
** Dave moved, second Frank, all in favour
 +
** Left to SAC to decide
 +
 
 +
* Consider appointing corporate secretary to replace Rich.  Perhaps Tyler?
 +
** Discussing tracking role of position
 +
** Many tasks Tyler is already doing
 +
** Frank moved, Jo second, all in favour
 +
** '''TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups'''
 +
** '''TODO: Tyler - let Rich know about change'''
 +
 
 
* Approve [[Proposed Board Election Procedure]].
 
* Approve [[Proposed Board Election Procedure]].
 +
** discussing some of the issues around timing as in talk page [http://wiki.osgeo.org/index.php/Talk:Proposed_Board_Election_Procedure comments]
 +
** Frank moved, Chris second, all in favour
 +
 
* Approve [[Membership Process]].
 
* Approve [[Membership Process]].
 +
** Renamed page to "New Membership Process"
 +
** Also discussing how many new members to add, as discussed on mailing list
 +
** Further revisions can be made and improved and incorporated into bylaws at a later date
 +
** Changing ''"criteria"'' to ''"positive attributes"''
 +
** Frank moved, Jo second, all in favour
 +
 +
* Adopt [[Chief Returning Officer]].
 +
** Minor change to "removing members"
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** Frank moved, Dave second, all in favour
 +
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* Appoint [[Chief Returning Officer]].
 +
** Frank suggests Tyler as CRO
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** Frank moved, Chris second, all in favour
 +
 +
* Task CRO to start with Charter Membership election process
 +
** Some discussion about next steps
 +
** Frank moved, Dave second, all in favour
 +
 +
* Review rough cash flow summaries (Tyler)
 +
** Reviewed docs and discussed particulars
 +
 +
* [http://afei.org/brochure/7a03/index.cfm Open Technology conference] - general discussion (Tyler and others)
 +
** Tyler and Chris gave brief overview of events and contacts made
 +
** Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
 +
** Strong OSGeo member showing at the event
 +
 +
* Brief discussion about invite from [http://promotegis.org Promote GIS] (Tyler)
 +
** Discussed role and scope of the organisation
 +
** Question about who are their sponsors and partners
 +
** Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
 +
** Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups
 +
 +
* FOSS4G contract update (Tyler)
 +
** Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
 +
** '''TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign'''
 +
 +
* Insurance update (Tyler)
 +
** Preliminary quotes received and being reviewed
 +
 +
* Close meeting
 +
** Jo moved, Frank seconded, all in favour
 +
 +
[[Category: Board]]

Latest revision as of 06:23, 23 July 2008

This board meeting has been scheduled for the 23rd of March at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.

Communication will use the new Conference Call facilities.

Agenda


Minutes

  • Appoint meeting secretary
    • Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
    • Tyler secretary
  • Consider ka-map for OSGeo hosting, SAC willing.
    • As an informal project only using hosting services, but also considering applying to incubation
    • Board discussing that ka-map fits general goals
    • Reviewing the general idea of hosting indirectly
    • Dave moved, second Frank, all in favour
    • Left to SAC to decide
  • Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
    • Discussing tracking role of position
    • Many tasks Tyler is already doing
    • Frank moved, Jo second, all in favour
    • TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups
    • TODO: Tyler - let Rich know about change
  • Approve Membership Process.
    • Renamed page to "New Membership Process"
    • Also discussing how many new members to add, as discussed on mailing list
    • Further revisions can be made and improved and incorporated into bylaws at a later date
    • Changing "criteria" to "positive attributes"
    • Frank moved, Jo second, all in favour
  • Task CRO to start with Charter Membership election process
    • Some discussion about next steps
    • Frank moved, Dave second, all in favour
  • Review rough cash flow summaries (Tyler)
    • Reviewed docs and discussed particulars
  • Open Technology conference - general discussion (Tyler and others)
    • Tyler and Chris gave brief overview of events and contacts made
    • Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
    • Strong OSGeo member showing at the event
  • Brief discussion about invite from Promote GIS (Tyler)
    • Discussed role and scope of the organisation
    • Question about who are their sponsors and partners
    • Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
    • Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups
  • FOSS4G contract update (Tyler)
    • Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
    • TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign
  • Insurance update (Tyler)
    • Preliminary quotes received and being reviewed
  • Close meeting
    • Jo moved, Frank seconded, all in favour
Retrieved from "http://wiki.osgeo.org/w/index.php?title=Board_Meeting_2007_03_23&oldid=27638"