Board Meeting 2007 03 23
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This board meeting has been scheduled for the 23rd of March at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
Communication will use the new Conference Call facilities.
Agenda
- Appoint meeting secretary
- Review and approve Twenty Fifth Board Meeting minutes
- Consider VisCom Budget 2007 (if updated)
- Consider ka-map for OSGeo hosting, SAC willing.
- Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
- Approve Proposed Board Election Procedure.
- Approve Membership Process.
- Review rough cash flow summaries (Tyler)
- Open Technology conference - general discussion (Tyler and others)
- Brief discussion about invite from Promote GIS (Tyler)
- FOSS4G contract update (Tyler)
- Insurance update (Tyler)
Minutes
- Appoint meeting secretary
- Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
- Tyler secretary
- Review and approve Twenty Fifth Board Meeting minutes
- Dave moved, second Frank, all in favour
- Consider VisCom Budget 2007 (if updated)
- Not updated, skipping
- Consider ka-map for OSGeo hosting, SAC willing.
- As an informal project only using hosting services, but also considering applying to incubation
- Board discussing that ka-map fits general goals
- Reviewing the general idea of hosting indirectly
- Dave moved, second Frank, all in favour
- Left to SAC to decide
- Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
- Discussing tracking role of position
- Many tasks Tyler is already doing
- Frank moved, Jo second, all in favour
- TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups
- TODO: Tyler - let Rich know about change
- Approve Proposed Board Election Procedure.
- discussing some of the issues around timing as in talk page comments
- Frank moved, Chris second, all in favour
- Approve Membership Process.
- Renamed page to "New Membership Process"
- Also discussing how many new members to add, as discussed on mailing list
- Further revisions can be made and improved and incorporated into bylaws at a later date
- Changing "criteria" to "positive attributes"
- Frank moved, Jo second, all in favour
- Adopt Chief Returning Officer.
- Minor change to "removing members"
- Frank moved, Dave second, all in favour
- Appoint Chief Returning Officer.
- Frank suggests Tyler as CRO
- Frank moved, Chris second, all in favour
- Task CRO to start with Charter Membership election process
- Some discussion about next steps
- Frank moved, Dave second, all in favour
- Review rough cash flow summaries (Tyler)
- Reviewed docs and discussed particulars
- Open Technology conference - general discussion (Tyler and others)
- Tyler and Chris gave brief overview of events and contacts made
- Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
- Strong OSGeo member showing at the event
- Brief discussion about invite from Promote GIS (Tyler)
- Discussed role and scope of the organisation
- Question about who are their sponsors and partners
- Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
- Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups
- FOSS4G contract update (Tyler)
- Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
- TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign
- Insurance update (Tyler)
- Preliminary quotes received and being reviewed
- Close meeting
- Jo moved, Frank seconded, all in favour