Board Meeting 2011-11-10

This board meeting is scheduled for the 10th of November 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

• Review past minutes: Board Meeting 2011-10-05
• Appoint secretary
• Action items from last meeting
  1. mpg: remove last line from codesprint guidelines [done]
  2. Peter: make mission text same on all pages
  3. Jeff/Tim: draft RCMRD MOU
  4. Peter: look into conf call options
  5. All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
• (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
• (Motion to) establish a North America Region Chapter OSGeo-NA
• Discuss how to proceed with FOSS4G 2012 in Beijing.
• Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam (see mail)
• Review, simplify and harmonize OSGeo Bylaws, guidelines and OSGeo Constitution
• Review What's_Not_Working and What's Working (last edits from 2006) and update or delete (not sure whether we need this pages).
• Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and WebCom_OSGeo_Site_Focus#All_Together_Now
• Initial contact point for sponsorship requests and follow-ups.
• please add items

Minutes

• logistics
  • detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-10.log
  • Attending: mpg, Mark (dropped off at 0:45), Jo, Frank, Arnulf, Daniel, Jeff, Tim
  • Also attending: Tyler
  • Regrets: Peter
  • Absent: (none)
  • Chair: Arnulf
  • Scribe: mpg

• roll call

• review past minutes
  • approved

• items carried over from last meeting
  • codesprint guidelines approved
  • RCMRD MOU
    • seems no interest their side
    • Frank will try to contact, carry over to next time
  • conf call options
    • Peter out, defer
  • review Tyler's task list
    • most pressing items seem to be already being handled
    • treasurer transition not yet completed
    • CRM working
    • Tyler mailing mpg some hardcopy stuff
    • phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
• reviewing the ED xfer list
  • https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
  • remaining holes are SAC, finances, maybe some MarCom

• approve Jody as Incubation Chair
  • approved

• motion for NA chapter
  • much discussion
  • agreed to defer; Mark follow up on emails

• Beijing 2012 event
  • Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
    • there is a perceived lack of communications from the LOC which has us concerned
    • also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
    • we are considering hiring Jeff to do this
  • Jeff to report back on 17th
  • Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
    • Arnulf to send board mtg email to discuss list w/in 1 week

• Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
  • Arnulf to own this

• Need to simplify our bylaws
  • need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
  • Jo to lead this team
  • bylaws changes to find a way to fix board voting procedures

• WebCom redesign issue
  • moved to sac/WebCom, no board action to be taken

• contact point for sponsorships?
  • will be Arnulf for now
  • may hand off/rotate in time

• additional items
  • mpg to send out email with all motions

Assigned Tasks

• Frank: try to contact RCMRD once more re: MOU
• mpg: get a google voice phone number for OSGeo
• Mark: continue email threads on NA chapter formation
• Jeff: prepare proposal for aiding Beijing LOC (due Nov 17th)
• Arnulf: send out summary of meeting to discuss list (due Nov 17th)
• Jo: form bylaws team
• mpg: send out motions for formal voting

Motions

1. approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
2. codesprint guidelines approved - m/Frank, 2/mpg, all +1
3. approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
4. Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
5. close meeting [not voted]