Board Meeting 2013-08-15

This board meeting is scheduled for the 15th of July 2013 at 3.00 UTC on IRC and follow up voting on Skype or by email.

(Note that Aug. 15 at 3 UTC is end of the day on August 14 in NA)

Agenda

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2013-07-11
• Non-profit status with IRS: 501(c)3 vs 501(c)6.
  • Decision on way forward and response to IRS due by August 31, please see discussion on board list http://lists.osgeo.org/pipermail/board/2013-August/thread.html
• FOSS4G 2014 in PDX:
  • Need to formally confirm decision with a public motion?
  • Appoint board rep on LOC
• FOSS4G Nottingham updates
  • AGM timeslot chosen, need to announce (http://wiki.osgeo.org/wiki/Annual_General_Meeting_2013)
  • OSGeo Booth reserved, need to coordinate materials and duties
    • Gold sponsor size (2.5/3m X 1/1.5m)
• add your items here
• Decide on who to report this meeting summary to the Discuss list
• Schedule next meeting

Deferred items from last meeting (please move up selected items)

• OSGeo servers security issues
• Changes needed to Elections process
  • documented at: http://wiki.osgeo.org/wiki/Category_talk:Elections
  • likely needs to be put on hold until after elections, but, important to followup later
• Need to update bylaws http://www.osgeo.org/content/foundation/incorporation/bylaws.html
  • possible half-day virtual meeting to go through necessary changes?
  • suggestion by AdrianC: Board could produce an authoritative list of all the wiki pages considered to be approved amendments to the bylaws
• OGC Board / OSGeo Board meetup in Nottingham
  • update from Arnulf?
  • OGC very keen for this

Minutes

• Attending: Jeff, Michael, Daniel, Peter, Anne

• Presiding: Jeff

• Scribing: Anne

Assigned Tasks

• Daniel: prepare a motion regarding 501(c)N application
• Jeff: organise volunteers' presence at OSGeo booth

Motions

• MOTION: Review and approve past minutes: Board Meeting 2013-07-11
  • aghisla/1, +1: all

• MOTION: in accordance with secret ballot, the board accepts PDX for 2014
  • mpg/1, +1: all

Full, raw minutes notes

• Full IRC log at http://irclogs.geoapt.com/osgeo/%23osgeo.2013-08-15.log

• [3:00 UTC] start
• roll call: Jeff, Daniel, Anne, Peter, Michael
• MOTION: Review and approve past minutes: Board Meeting 2013-07-11
  • Anne/1, Daniel/second and +1, +1: Jeff, Peter, Michael
• [3:10] Non-profit status with IRS: 501(c)3 vs 501(c)6
  • Daniel suggests to drop c3 application, as charitable donations have never been core revenue, with no growing trend either. Board agrees on this idea.
  • ACTION: Daniel will come up with a motion later in the week, after a comment timeframe given to all OSGeo members
  • Peter expresses slight preference over c6, that focuses on business interests but accepts amateurs
  • All agree on following the attorney's suggestions about 4 or 6, and refer to similar organisations.
• [3:25] FOSS4G 2014 in Portland
• MOTION: in accordance with secret ballot, the board accepts PDX for 2014
  • Michael/1, Daniel/second and +1, +1: Anne, Jeff, Peter
• [3:29] Appoint board rep on LOC
  • Deferred after election of new Board, on general agreement
• Daniel will add an item about PDX budget (to be formally approved by the Board) for next meeting
• Michael brings 2015 RFP to discussion - ideally by end 2013. Will send a note to Discuss list
• Daniel suggests to make the contracting/delegation of authority process for the LOC more formal. The task needs legalese skills and is a Board duty. PDX will be a beta test for new contracting mechanism. More discussion at next Board meeting.
• [3:41] FOSS4G Nottingham updates
• Cameron joins the meeting
  • Jeff announces AGM timeslot and location, Anne will publish news on OSGeo channels
  • ACTION: Jeff will organise volunteers' and materials' presence at OSGeo booth
  • OGC/OSGeo meetup: wait for news from Arnulf
• [3:52] Board members check deferred items and none is to be tackled in present meeting
• Daniel thanks Peter, Michael and Mark for their work on the Board, seconded by all attending members
• [4:00] Board decides next meeting's time: 12th September, 20 UTC