Board Meeting 2014-12-11

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This board meeting is scheduled for the 11th of December 2014 at [1] through IRC and follow up voting by email.

Agenda

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review and approve past minutes: Board Meeting 2014-11-13
  • brief treasurer report
  • FOSS4G 2016 update
  • Organise Board Sprint (see Doodle from Anne)
  • Updating/Recording accurate foundation officers
    • Website committee chair not active (according to the chair)
    • Geodata committee not actively used (according to the chair)
    • Marketing committee without a chair
  • Updating/Recording accurate local chapters
  • Agree on 5-level project evaluation as proposed by Cameron [2]
  • OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
  • Select next meeting date/time

Minutes

  • Attending: Jeff, Anne, Jorge, Jachym, Mike, Bart, Maxi
  • Presiding: Jeff
  • Scribing: Anne

Assigned Tasks

  • Jeff/Bart: finalise FOSS4G 2016 RfP and send it out by 15/12/2014
  • Anne: propose location/date for Board F2F in Spring 2015

Motions

See email thread on the Board list.

Motion +1 0 -1 Abstain Passed? Notes
Anne: Approve past meeting's minutes 9 0 0 Yes

Full, raw minutes notes

IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-12-11.log

  • 15:00 Meeting starts, 6 Board members present
  • 15:06 Motion: approve past meeting's minutes: passed
  • 15:07 Brief treasurer report
    • Mike reports that IRS form 990's for the past 3 years, 2012, 2013, 2014 have been prepared by our accountant, and he signed them.
    • He is also working with TD bank in the US to setup a new account in the US. There will be the possibility to give access to 3 Board members.
    • He will also be working to establish an OSGeo credit card with the same bank for some expenses.
    • Board discusses on the format of monthly/quarterly reports. Mike sends demo reports from Quickbooks and suggests to start with a set of reports, then adjust at need.
    • OSGeo has nearly 300K$ in the bank account, and waits for 100K$ from FOSS4G 2014.
  • 15:28 FOSS4G 2016 update
    • Jeff reports there is much activity in Conference Committee about the RfP
    • Bart notices that the timeline for the first proposal overlaps too much with European winter holidays, so after a short discussion he sends a mail to conference_dev proposing a shifted timeline
    • Discussion about including the full financial spreadsheet from 2013, as Steven Feldman asked so
  • 15:44 Board Sprint
    • Anne has prepared a Doodle for the planning of regular Board Sprints, where Board members have voted for a 3-hour meeting every 2 months, preferably on Tuesdays.
    • The discussion shifts to a face-to-face meeting, and the options of joining a spring conference is considered
    • Maxi proposes a three-day sprint in a convenient location, in the beginning of 2015, with expenses paid back (comment by Arnulf)
    • Maxi and Jeff agree on having a clear agenda for the day, well discussed before the actual sprint, and clear outcomes from the sprint itself
  • 16:00 Next Board meeting datetime
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