Board Meeting 2015-05-21

This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2015-04-09
• brief treasurer report
• Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
• Clarify rules on letters of support (Protocol for requesting letter of support)
• Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
• FOSS4G 2015 update
• FOSS4G 2016 update
• Finalize OSGeo Budget 2015
  • Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul [1]
  • note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]

• Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
• Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
• Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
• add your items here

Items from past meetings

• Updating/Recording accurate foundation officers
  • Website committee chair not active (according to the chair)
  • Geodata committee not actively used (according to the chair)
  • Marketing committee without a chair
• Updating/Recording accurate local chapters
• Agree on 5-level project evaluation as proposed by Cameron [2]
• OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
• [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

• Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
• Presiding: Jeff
• Scribing: Bart

brief treasurer report

• directors insurance has been updated for the next year
• the osgeo town hall in europe expenses have been received and paid
• and dmorissette is working with tyler to close out the CAN td account and update our paypal account
• currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet

code of conduct

• Implementation steps (how things happen/reports/actions/records/decisions) must come later.
• Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan

FOSS4G 2015 update

• things look to be moving well. total abstracts a little lower, but still good

FOSS4G 2016 update

• all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
• they are also thinking of logo

Budget

• Sponsorship income doesn't seem accurate, will be updated by Mike
• Townhall EU meeting should be in budget since it's yearly
• the foss4gna funds are $6k (invoice has been sent)

Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015

• seems general ICT event, not geo
• is there any connection with existing OSGeo members?
• Jeff to follow-up

Assigned Tasks

• Update http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support to mention it has been re-approved (BART)
• Update budget (MIKE)
• Get clarification on our fiscal year (the calendar year?) (MIKE)
• Contact "Algeria Sprint Organisation" (JEFF)

Motions (confirmed by email)

See email thread on the Board list.

Motion	+1	0	-1	Abstain	Passed?	Notes
Approve past meeting's minutes	6	x	x	x	Yes
accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al	6	x	x	x	Yes
re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support	6	x	x	x	Yes
PyWPS project to enter OSGeo Incubation with Tom Kralidis as mentor.	5	x	x	1	Yes
approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015	7	x	x	x	Yes

Full, raw minutes notes

See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log

Next meeting

2015/06/18 + 14:00UTC Board Meeting 2015-06-18