Board Meeting 2015-05-21

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This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email.

Agenda

Current items

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review and approve past minutes: Board Meeting 2015-04-09
  • brief treasurer report
  • Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
  • Clarify rules on letters of support (Protocol for requesting letter of support)
  • Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
  • FOSS4G 2015 update
  • FOSS4G 2016 update
  • Finalize OSGeo Budget 2015
    • Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul [1]
    • note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]
  • Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
  • Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
  • Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
  • add your items here

Items from past meetings

  • Updating/Recording accurate foundation officers
    • Website committee chair not active (according to the chair)
    • Geodata committee not actively used (according to the chair)
    • Marketing committee without a chair
  • Updating/Recording accurate local chapters
  • Agree on 5-level project evaluation as proposed by Cameron [2]
  • OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
  • [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

  • Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
  • Presiding: Jeff
  • Scribing: Bart

brief treasurer report

  • directors insurance has been updated for the next year
  • the osgeo town hall in europe expenses have been received and paid
  • and dmorissette is working with tyler to close out the CAN td account and update our paypal account
  • currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet

code of conduct

  • Implementation steps (how things happen/reports/actions/records/decisions) must come later.
  • Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan

FOSS4G 2015 update

  • things look to be moving well. total abstracts a little lower, but still good

FOSS4G 2016 update

  • all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
  • they are also thinking of logo

Budget

  • Sponsorship income doesn't seem accurate, will be updated by Mike
  • Townhall EU meeting should be in budget since it's yearly
  • the foss4gna funds are $6k (invoice has been sent)

Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015

  • seems general ICT event, not geo
  • is there any connection with existing OSGeo members?
  • Jeff to follow-up

Assigned Tasks

Motions (confirmed by email)

See [3] on the Board list.

Motion +1 0 -1 Abstain Passed? Notes
Approve past meeting's minutes 6 x x x Yes
accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al 6 x x x Yes
re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support 6 x x x Yes
PyWPS project to enter OSGeo Incubation with Tom Kralidis as mentor. 5 x x 1 Yes
approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015 7 x x x Yes

Full, raw minutes notes

See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log

Next meeting

2015/06/18 + 14:00UTC http://wiki.osgeo.org/wiki/Board_Meeting_2015-06-18