Difference between revisions of "Board Meeting 2019-08-24"

From OSGeo
Jump to navigation Jump to search
Line 56: Line 56:
 
* Saturday: AGM breakout workparty; Gather up information for AGM, facts help fuel later meeting discussion. Updating AGM slides (for board items) and double checking all groups have at least a placeholder slide present
 
* Saturday: AGM breakout workparty; Gather up information for AGM, facts help fuel later meeting discussion. Updating AGM slides (for board items) and double checking all groups have at least a placeholder slide present
 
* Sunday:  Clean up the board wiki presence. Any official approved document can be turned into a Libre Office + PDF and attached. Draft documents placed onto the agenda for approval, revision, or destruction
 
* Sunday:  Clean up the board wiki presence. Any official approved document can be turned into a Libre Office + PDF and attached. Draft documents placed onto the agenda for approval, revision, or destruction
 
Draft minuets as shared google document (as we cannot all edit the wiki at once):
 
 
* [https://docs.google.com/document/d/14rjAaJJwi4nfJWmhs-JE_nQu26SwTkYxmWS1OSNWt00/edit?usp=sharing Face to Face meeting 2019 Bucharest]
 
  
 
= Saturday =
 
= Saturday =
Line 88: Line 84:
 
* Chair
 
* Chair
 
* Scribe
 
* Scribe
 +
 +
Minuets
 +
 +
* - draft minuets as shared google document
  
 
=== AGM Slides Workparty ===
 
=== AGM Slides Workparty ===
 +
 +
Document: [https://docs.google.com/presentation/d/1imiG7x09ry7lGvmS15FCVq2Z7yaICY00fcpXBK27TXY/edit?usp=sharing OSGeo age 2019]
  
 
This is a pre-meeting activity as everyone arrives:
 
This is a pre-meeting activity as everyone arrives:
Line 136: Line 138:
 
= Sunday =
 
= Sunday =
  
== Sunday Agenda ==
+
=== Sunday Agenda ===
  
 
Sunday:
 
Sunday:
Line 146: Line 148:
 
# Agenda topics open, please add items, noting any guest that need to be invited
 
# Agenda topics open, please add items, noting any guest that need to be invited
  
== Sunday Workparty Wiki / Document Cleanup ==
+
=== Sunday Minutes ===
 +
 
 +
Attending:
  
1. One pass to gather up a list of pages
+
*
2. One pass (in teams of two) to shortlist pages for "archive", "approve", "revise/discuss"
 
3. Review archive list as a group, archiving each one as we go (should be quick enough to do concurrently)
 
4. Review the approve list as a group, splitting up the work of making a document for each one as we go
 
5. Make an agenda topic for each discuss/revise page
 
  
Short term collaboration via [https://docs.google.com/document/d/14rjAaJJwi4nfJWmhs-JE_nQu26SwTkYxmWS1OSNWt00/edit#heading=h.ilo1nrj40v6r shared google document], summary to wiki below.
+
Regrets:
  
List of osgeo board managed wiki pages:
+
*
  
* TBD
+
Presiding :
  
Archive list:
+
* Chair
 +
* Scribe
  
* TBD
+
=== Workparty Wiki / Document Cleanup ===
  
Approve list:
+
List of official wiki pages:
  
 
* TBD
 
* TBD
  
Revise list:
+
List of draft wiki pages:
  
 
* TBD
 
* TBD
  
== Sunday Minutes ==
+
Generated docs:
  
Attending:
+
* TBD
 
 
*  
 
 
 
Regrets:
 
 
 
*
 
 
 
Presiding :
 
 
 
* Chair
 
* Scribe
 
  
 
=== Election Revamp ===
 
=== Election Revamp ===

Revision as of 13:34, 11 August 2019

Planning for Face to Face board meeting, see prior example.

Logistics

Meeting Location

  • TBD

Timetable

The following timetable is split into two hour sections, used to keep scope of meeting in check and organize any invited guests.

Saturday

  • 9:00 Doors Open / Coffee
  • 10:00 AGM work party / foundation status / local chapter status
  • 12:00 Meeting Start / Director Updates / Lunch
  • 14:00 TBD
  • 16:00 TBD
  • 18:00 TBD
  • 20:00 Meeting Close

Sunday

  • 8:30 Doors Open / Coffee
  • 9:00 Meeting Start / board wiki work party
  • 11:00 TBD
  • 13:00 CRO election feedback and recommendations --> Election process revamp
  • 15:00 Election process revamp
  • 17:00 Meeting Close

Travel

Confirmed:

  • Jody Garnett - travel confirmed

See board travel budget for status.

Accommodation

References:

Planning

Key topics / Goals / Responsibilities:

  • Goal: Review and approve revised election procedure based on chief-returning officer feedback and email / wiki feedback. Deliverable is an approved document to share with our membership.
  • Update Election Process at CRO request ahead of 2019 elections
  • Discussion: public feedback indicates our use of "dated" communication channels (mailing lists, IRC) and authentication (OSGeo user id, wiki, atliasian) make our community difficult to access and and "exclusive". Our discussion mailing list has a reputation for hostile interactions. How much is by design, where can we improve?

Work party:

  • Saturday: AGM breakout workparty; Gather up information for AGM, facts help fuel later meeting discussion. Updating AGM slides (for board items) and double checking all groups have at least a placeholder slide present
  • Sunday: Clean up the board wiki presence. Any official approved document can be turned into a Libre Office + PDF and attached. Draft documents placed onto the agenda for approval, revision, or destruction

Saturday

Agenda

Saturday:

  1. Workparty: AGM Slides
  2. Meeting start (roll call, chair / scribe).Shared scribe duty via google doc has worked well previously.
  3. Director updates - good topic to welcome everyone over lunch and set the tone for the meeting
  4. Discussion: OSGeo community accessibility
  5. Expression of interest - formation of Oceania regional chapter
  6. Agenda topics open, please add items, noting any guest that need to be invited

Minuets

Attending:

Regrets:

Presiding :

  • Chair
  • Scribe

Minuets

  • - draft minuets as shared google document

AGM Slides Workparty

Document: OSGeo age 2019

This is a pre-meeting activity as everyone arrives:

  • Update Treasure Report (Michael)
  • Update Secretary Report (Astrid)
  • Membership update
    • charter members
    • change to membership statistics?
  • Update 2018/2019 Event list
  • Update partnership / friends information
    • How is our partnership program going?
  • Update local chapter initiative status
    • list of local chapters
    • confirm each group tagged into AGM slide deck
  • Update OSGeo projects status
    • list of projects, confirm each is tagged into AGM slide deck
    • osgeo community list, confirm each is tagged into AGM slide deck
  • Update sponsors list / status (Jody/Tom)
    • How is our sponsorship program going?

Director Updates

The goals link to election manifesto page, you are welcome to add some speaking notes below ahead of the meeting:

Expression of interest - formation of Oceania regional chapter

For background, see:

Actions

Motions

Sunday

Sunday Agenda

Sunday:

  1. Workparty: Board wiki/doc cleanup
  2. Meeting start (roll call, chair / scribe).Shared scribe duty via google doc has worked well previously.
  3. Election process revamp (guest: Vicky as CRO)
  4. OGC Partnership Discussion
  5. Agenda topics open, please add items, noting any guest that need to be invited

Sunday Minutes

Attending:

Regrets:

Presiding :

  • Chair
  • Scribe

Workparty Wiki / Document Cleanup

List of official wiki pages:

  • TBD

List of draft wiki pages:

  • TBD

Generated docs:

  • TBD

Election Revamp

CRO Report has been provided to board-priv, please review.

OGC Partnership Discussion

Status if CITE Team Engine incubation

Actions

Motions