Board Meeting 2020-07-29

The printable version is no longer supported and may have rendering errors. Please update your browser bookmarks and please use the default browser print function instead.

This board meeting is scheduled Wednesday 29 July 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

roll call
- appoint meeting chair, meeting scribe/secretary
Feedback from FOSS4GUK 2020 [1]
Feedback from FOSS4G Calgary 2020 LOC [2]
Discussion on content for Call for Proposals for FOSS4G 2022

Minutes

Presiding: Angelos
Scribing: Astrid
Attending: Tom, Angelos, Codrina, Astrid, Helena, Vicky
Guests: Malena Libman, John Neufeld, Steven Feldman, Eli Adam, Luca Delucchi

Feedback FOSS4G UK / FOSS4G 2020

Definitely possible to do an online international event.
Is there going to be an international event again?
Are people willing to travel in the next few years?
Local events can happen along with an international event
FOSS4G is a huge event and needs lot of time to organize
Providing a person from OSGeo that continuously assists FOSS4G f.e. Sponsors / something like an ambassador / helps with sponsors
Idea to hire someone to organize the FOSS4G for some years
How will we go on on 2021 and 2022?

FOSS4G 2021 Argentina

Report from Malena
At the moment they have the plan for the face-to-face conference with maybe 800 people
At the moment it would would cost the same to cancel now or in march
They have a backup plan and could decide to plan an online conference
2021 would like to start soon with the sponsorship program and selling of tickets
Break even is only possible due to sponsorship not from the tickets
2021 LOC needs to have an agreement with OSGeo about potential losses.
Board should be clear what OSGeo can offer the LOC for 2021 and in the future
2021 will go on forward either face-to-face or with an online event
Codrina: suggestion to plan the virtual event now
Network connection is not good in Argentinia - con for a hybrid event
Maria: optimistic that a vaccine could be there in 2021
What factors for february 2021 to decide
- Cancelling is not considered
- In person or online depending on a vaccine / on save travelling
Regularly meeting with LOC
Not enough board members at this meeting so no motion
2021 will take place either f2f or remote
If remote, the losses should get covered with the tickets/sponsors for the online events
When decision in march 2021 maybe better negotiation with the event owner for a cheaper price
Several persons mentioned that it is not realistic to have a f2f meeting next year, looḱs like the pandemic will still be there
John on chat:
- Air Travel Forecast from the International Air Transport Association https://www.iata.org/en/pressroom/pr/2020-07-28-02/ Global passenger traffic (revenue passenger kilometers or RPKs) will not return to pre-COVID-19 levels until 2024, a year later than previously projected. The recovery in short haul travel is still expected to happen faster than for long haul travel. Recovery to pre-COVID-19 levels, however, will also slide by a year from 2022 to 2023. For 2020, global passenger numbers (enplanements) are expected to decline by 55% compared to 2019, worsened from the April forecast of 46%

FOSS4G topics for the Board

Request by StevenF: Board should make a decision how FOSS4G can be run in the next years.
OSGeo has not the money to backup huge losses like in Calgary or even higher every year. Board decision to provide a healthy OSGeo for the future
Sponsoring
- https://www.northstarmeetingsgroup.com/Planning-Tips-and-Trends/Event-Planning/Event-Sponsorships/Fresh-Sponsorship-Ideas-for-Virtual-Events
Idea Steven: Sponsoring should get collected by OSGeo with the opportunity to get visibility at FOSS4Gs
OSGeo should hold the brand FOSS4G (suggestion of Steven Feldman)
What is the meaning of the conference committee?

FOSS4G 2022

Luca: italian team would like to apply
They are planning already
Idea to Join all the geospatial conferences (QGIS, GeoNode, Geochicas, OSM …) - organize altogether
F2f or online
Improvements from OSGeo are needed
No clear idea about the budget
Venue with food and video, maybe negotiate the price
University was already asked for code sprint, workshops
If OSGeo would decide do make 2022 only online, Italian team could apply for 2023 or 2024