Conference Committee 2010 Bid Questions

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Revision as of 15:08, 8 December 2008 by Jmckenna (talk | contribs) (add Utrecht section)
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The OSGeo Conference Committee would like the following information from the proposed 2010 local committees by the next IRC meeting. A representative from each of the proposed committees should be in attendance for the meeting. Responses can also be sent to the conference_dev mailing list.

Barcelona, Spain

  1. Local capabilities
    • Propose more local committee members in order in improve representation
    • Specify which local committee members exist on site (in Barcelona)
  2. Budget
    • re: Publication and Web: Would you be prepared to use the existing OCS package to manage the website and conference files?
    • How are you going to achieve your proposed sponsorship number?
      • List the organizations that will help achieve that number
    • Verify that the proposed cost for Wireless Internet is correct? (it appears to be very low for that number of attendees)
    • Does your existing AudioVisual budget account for extra demands of a plenary session? (such as stage setup, big screens, large projections, back draping etc.) If not please specify.
  3. Venue
    • Describe workshop venue and computer facilities
    • Describe Internet connection plan for workshop and conference attendees
  4. Program
    • Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
  5. Selected Date
    • Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
  6. Marketing
    • Describe how are you going to maximize visibility of the conference? (marketing plan)
    • Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
  7. Accommodation
    • Provide sample pricing

Beijing, China

  1. Local capabilities
    • Provide more background on all committee members
  2. Budget
    • Can we assume that all of the numbers in the submitted budget are accurate for the China market?
    • How are you going to achieve your proposed sponsorship number?
      • List the organizations that will help achieve that number
  3. Venue
    • Describe workshop venue and computer facilities
    • Describe Internet connection plan for workshop and conference attendees
    • Provide room details (what does the venue offer for rooms?)
  4. Program
    • Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
  5. Selected Date
    • The 'presentation blueprint' table lists the conference date as 21-Sept to 26-Sept, is this the date that you have selected?
      • Give reasoning for selecting weekend dates (on a Saturday and Sunday)
    • Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
  6. Marketing
    • Describe how are you going to maximize visibility of the conference? (marketing plan)
    • Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
    • Would you be prepared to use the existing OCS package to manage the website and conference files?
  7. Transportation
    • Include details on transportation (such as getting to Olympic City, airport, and main city)

Denver, United States

  1. Budget
    • Provide budget estimates for an attendance of 600 (or describe how you would scale your estimates down for a lower attendance)
    • Explain the reasoning for a low workshop cost
    • Explain the reasoning for a larger budget (relative to the other bids)
  2. Venue
    • Describe Internet connection plan for workshop and conference attendees
    • Describe workshop venue and computer facilities
  3. Marketing
    • Describe how are you going to maximize visibility of the conference? (marketing plan)
    • Provide a breakdown of expected local, regional and international attendance, how this will affect the budget, and how you are going to approach this aspect of marketing.
    • Would you be prepared to use the existing OCS package to manage the website and conference files?

Utrecht, Netherlands

  1. Budget
    • Explain difference between 'introductory' vs 'technical' workshops and why they are priced differently
    • Provide a more detailed budget
  2. Venue
    • Is TU Delft a venue location?
    • Explain the Internet connection plan for workshops
    • Explain the plan for workshop PCs
  3. Program
    • Describe your program structure (such as plenary structure, how many presentations do you expect to put on, how many workshops do you expect to put on)
  4. Selected Date
    • Provide some analysis of conflicting conferences on the global calendar and why yours are viable dates
  5. Marketing
    • Would you be prepared to use the existing OCS package to manage the website and conference files?
  6. Accommodations
    • Provide examples and pricing
  7. Transportation
    • Explain transportation plans from different venues (e.g. main venue to code sprint location)