Difference between revisions of "FOSS4G-Europe : Budget"

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m (Categories: Budget, 2017)
(Details added)
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−
= Estimated budget =
+
= Estimated budget summary =
 
{|class="wikitable"
 
{|class="wikitable"
 
|  '''INCOME'''
 
|  '''INCOME'''
Line 6: Line 6:
 
|-   
 
|-   
 
|  '''1. Fees'''                                                       
 
|  '''1. Fees'''                                                       
−
| style="text-align:right; color: gree;" |  20 000,00 €
+
| style="text-align:right; color: green;" |  20 000,00 €
 
|-                                                       
 
|-                                                       
 
|  '''2. Workshops'''                                                 
 
|  '''2. Workshops'''                                                 
Line 65: Line 65:
 
|-                                                       
 
|-                                                       
 
|}
 
|}
 +
 +
 +
                 
 +
 
 +
= Estimated budget details =
 +
 +
== INCOME ==
 +
                                                                                                                                                                                                                                                                                     
 +
{| class="wikitable"
 +
|-
 +
|'''Income'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''300 delegates (50 % full  / 50 % students + 30 Free of charge)'''
 +
|TTC
 +
|HT
 +
|TTC
 +
|HT
 +
|-
 +
|''<br>
 +
''
 +
|''Early bird before 28th Feb 2017''
 +
|''Regular (as from 1st March 2017)''
 +
|-
 +
|''Full Fees ''
 +
|'' 100,00 &euro; ''
 +
|''''' 83,33 &euro; '''''
 +
|'' 200,00 &euro; ''
 +
|''''' 166,67 &euro; '''''
 +
|-
 +
|''Reduced Fees  - student''
 +
|'' 50,00 &euro; ''
 +
|''''' 41,67 &euro; '''''
 +
|'' 100,00 &euro; ''
 +
|''''' 83,33 &euro; '''''
 +
|-
 +
|''<br>
 +
''
 +
|''<br>
 +
''
 +
|'''''<br>
 +
'''''
 +
|''<br>
 +
''
 +
|'''''<br>
 +
'''''
 +
|-
 +
|''Workshop''
 +
|''<br>
 +
''
 +
|'''''<br>
 +
'''''
 +
|'' 25,00 &euro; ''
 +
|''''' 20,83 &euro; '''''
 +
|-
 +
|''Social Dinner delegates''
 +
|'' 45,00 &euro; ''
 +
|''''' 37,50 &euro; '''''
 +
|'' 50,00 &euro; ''
 +
|''''' 41,67 &euro; '''''
 +
|-
 +
|''Social Dinner accomp''
 +
|'' 60,00 &euro; ''
 +
|''''' 50,00 &euro; '''''
 +
|'' 65,00 &euro; ''
 +
|''''' 54,17 &euro; '''''
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''1. FEES'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|HT
 +
|-
 +
|Early Bird - full fees
 +
|110
 +
| 83,33 &euro;
 +
| style="text-align:right; color: green;" | 9 166,67 &euro;
 +
|<br>
 +
|-
 +
|Early bird - reduced fees
 +
|110
 +
| 41,67 &euro;
 +
| style="text-align:right; color: green;" | 4 583,33 &euro;
 +
|<br>
 +
|-
 +
|Regular - full fees
 +
|25
 +
| 166,67 &euro;
 +
| style="text-align:right; color: green;" | 4 166,67 &euro;
 +
|<br>
 +
|-
 +
|Regular - reduced fees
 +
|25
 +
| 83,33 &euro;
 +
| style="text-align:right; color: green;" | 2 083,33 &euro;
 +
|<br>
 +
|-
 +
|Guests, sponsors
 +
|30
 +
|0
 +
| - &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|'''300'''
 +
|<br>
 +
| style="text-align:right; color: green;" |''' 20 000,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''2. Workshops'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Regular
 +
|200
 +
| 20,83 &euro;
 +
| style="text-align:right; color: green;" | 4 166,67 &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|'''200'''
 +
|<br>
 +
| style="text-align:right; color: green;" |''' 4 166,67 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''3. Social Dinner'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Delegates early
 +
|130
 +
| 37,50 &euro;
 +
| style="text-align:right; color: green;" | 4 875,00 &euro;
 +
|<br>
 +
|-
 +
|Delegates late
 +
|40
 +
| 41,67 &euro;
 +
| style="text-align:right; color: green;" | 1 666,67 &euro;
 +
|<br>
 +
|-
 +
|Accompanying persons early
 +
|0
 +
| 50,00 &euro;
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Accompanying persons late
 +
|0
 +
| 54,17 &euro;
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Guests
 +
|30
 +
| - &euro;
 +
| - &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|'''200'''
 +
|<br>
 +
| style="text-align:right; color: green;" |''' 6 541,67 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''4. Sponsoring (bas&eacute; sur FOSS4G-E-2015)'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Gold
 +
|0
 +
| 4 000,00 &euro;
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Silver
 +
|6
 +
| 2 500,00 &euro;
 +
| style="text-align:right; color: green;" | 15 000,00 &euro;
 +
|<br>
 +
|-
 +
|Bronze
 +
|6
 +
| 1 500,00 &euro;
 +
| style="text-align:right; color: green;" | 9 000,00 &euro;
 +
|<br>
 +
|-
 +
|Supporter
 +
|3
 +
| 500,00 &euro;
 +
| style="text-align:right; color: green;" | 1 500,00 &euro;
 +
|<br>
 +
|-
 +
|Media Partners
 +
|6
 +
| - &euro;
 +
| - &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|'''21'''
 +
|<br>
 +
| style="text-align:right; color: green;" |''' 25 500,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''Gd Total Income (estimate)'''
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: green;" |''' 56 208,33 &euro; '''
 +
|<br>
 +
|} 
 +
 +
== EXPENSES ==
 +
                                                                                                                                                                                                         
 +
{| class="wikitable"
 +
|-
 +
|'''1. Venue'''
 +
|Unit
 +
|Quantity
 +
|Days
 +
|Total
 +
|Note
 +
|-
 +
|Auditorium (400)
 +
|3 000,00 &euro;
 +
|1
 +
|3
 +
| - &euro;
 +
|3 days sessions et 0,5 day set up. AV + technicien included
 +
|-
 +
|Session rooms (100)
 +
|300,00 &euro;
 +
|4
 +
|3
 +
| - &euro;
 +
|3 days sessions et 0,5 day set up
 +
|-
 +
|Workshops room (25)
 +
|100,00 &euro;
 +
|4
 +
|1
 +
| - &euro;
 +
|4 workshops 1 day
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|''' - &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''2. Audivisual Equipment'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Videoprojector session rooms
 +
| - &euro;
 +
|4
 +
|3
 +
| - &euro;
 +
|included in rental
 +
|-
 +
|Videoprojectors Workshops
 +
| - &euro;
 +
|4
 +
|1
 +
| - &euro;
 +
|included in rental
 +
|-
 +
|PC all rooms + speaker desk
 +
| - &euro;
 +
|8
 +
|1
 +
| - &euro;
 +
|provided by ENSG
 +
|-
 +
|PC &amp; printer
 +
| - &euro;
 +
|2
 +
|1
 +
| - &euro;
 +
|provided by ENSG
 +
|-
 +
|Speaker Assistance - Technicien
 +
| - &euro;
 +
|2
 +
|4
 +
| - &euro;
 +
|provided by ENSG
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|''' - &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''3. Catering'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Coffee breaks &amp; lunch workshops
 +
| 3,00 &euro;
 +
|<br>
 +
|<br>
 +
|<br>
 +
|non chiffr&eacute; (d&eacute;pend du sponsoring)
 +
|-
 +
|Coffee breaks conference
 +
| 3,00 &euro;
 +
|800
 +
|3
 +
| style="text-align:right; color: red;" | 7 200,00 &euro;
 +
|2 breaks per day (beverage only)
 +
|-
 +
|Luncheons
 +
| 15,00 &euro;
 +
|400
 +
|<br>
 +
| - &euro;
 +
|optionnel - &agrave; if funding vailable only
 +
|-
 +
|Icebreaker
 +
| 20,00 &euro;
 +
|360
 +
|0
 +
| - &euro;
 +
|90% inscrits (optionnel en cas de sponsors insuffisants)
 +
|-
 +
|Social Dinner
 +
| 50,00 &euro;
 +
|200
 +
|1
 +
| style="text-align:right; color: red;" | 10 000,00 &euro;
 +
|provision Guingette Martin-Pecheur (200 pax) ou G&eacute;g&egrave;ne (300 pax) - en option : transport &amp; animation
 +
|-
 +
|Code Sprint
 +
| 20,00 &euro;
 +
|50
 +
|1
 +
| style="text-align:right; color: red;" | 1 000,00 &euro;
 +
|provision for permant coffee break &amp; sandwich lunch
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" |''' 18 200,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''4. Print &amp;Web'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Domaine
 +
| 100,00 &euro;
 +
|1
 +
|1
 +
| style="text-align:right; color: red;" | 100,00 &euro;
 +
|<br>
 +
|-
 +
|Website
 +
|1 500,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Sponsorship Brochure
 +
|1 000,00 &euro;
 +
|1
 +
|1
 +
|<br>
 +
|layout; no print
 +
|-
 +
|Pr&eacute;liminaire programme
 +
|500,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|Newsletter &amp; emailing
 +
|500,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Final programme
 +
|2 000,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|Proceedings on line
 +
|2 500,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Signage
 +
|500,00 &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|''' - &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''5. Registration Management Fees'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|Geolab or In2events - TBD
 +
|-
 +
|Registration platform
 +
| 600,00 &euro;
 +
|1
 +
|1
 +
| style="text-align:right; color: red;" | 600,00 &euro;
 +
|<br>
 +
|-
 +
|Registration fees
 +
| 14,00 &euro;
 +
|400
 +
|1
 +
| style="text-align:right; color: red;" | 5 600,00 &euro;
 +
|<br>
 +
|-
 +
|Registration manager
 +
| 450,00 &euro;
 +
|1
 +
|3
 +
| style="text-align:right; color: red;" | 1 350,00 &euro;
 +
|<br>
 +
|-
 +
|Accommodation+travel
 +
| - &euro;
 +
|1
 +
|0
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Delegate badges
 +
| 1,80 &euro;
 +
|400
 +
|1
 +
| style="text-align:right; color: red;" | 720,00 &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 8 270,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''6. Abstract Management Fees'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Abstract platform
 +
| - &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|Framaform
 +
|-
 +
|Abstract fees
 +
| - &euro;
 +
|300
 +
|1
 +
| - &euro;
 +
|<br>
 +
|-
 +
|Speakers Management
 +
| - &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|''' - &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''7. Management Fees'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Coordination fees
 +
| 10 000,00 &euro;
 +
|1
 +
|1
 +
| style="text-align:right; color: red;" | 10 000,00 &euro;
 +
|In2Events fees
 +
|-
 +
|Financial Management fees
 +
| 4 000,00 &euro;
 +
|1
 +
|1
 +
| style="text-align:right; color: red;" | 4 000,00 &euro;
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 14 000,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|Unit
 +
|Quantity
 +
|Days
 +
|Total
 +
|Note
 +
|-
 +
|'''8. Exhibition'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Poster pannels
 +
| 25,00 &euro;
 +
|30
 +
|1
 +
| style="text-align:right; color: red;" | 750,00 &euro;
 +
|Outside supplier - to be quoted - estimate based on 30 pannels
 +
|-
 +
|Tables + chairs
 +
| - &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|Booth structures
 +
| 40,00 &euro;
 +
|40
 +
|1
 +
| style="text-align:right; color: red;" | 1 600,00 &euro;
 +
|Outside supplier - to be quoted - estimated based on 40 sqm (4 booths 6 sqm + 4 booths 4 sqm)
 +
|-
 +
|Electricity
 +
| - &euro;
 +
|1
 +
|1
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 2 350,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''9. Staff on site'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Room staff
 +
| - &euro;
 +
|4
 +
|3
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|Welcome staff supervisor
 +
| - &euro;
 +
|1
 +
|4
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|Welcome staff
 +
| - &euro;
 +
|4
 +
|4
 +
| - &euro;
 +
|ENSG - registration + bags etc
 +
|-
 +
|Miscellaneous staff
 +
| - &euro;
 +
|4
 +
|3
 +
| - &euro;
 +
|ENSG
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|''' - &euro; '''
 +
|<br>
 +
|-
 +
|'''10. Guests - Keynote speakers'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|'''<br>
 +
'''
 +
|<br>
 +
|-
 +
|Accommodation
 +
| 120,00 &euro;
 +
|6
 +
|5
 +
| style="text-align:right; color: red;" | 3 600,00 &euro;
 +
|estimated based on 6 speakers/5 nights/ 2* hotel
 +
|-
 +
|Travel grants
 +
| 1 000,00 &euro;
 +
|6
 +
|1
 +
| style="text-align:right; color: red;" | 6 000,00 &euro;
 +
|estimate based on 6 keynote speakers / 1000 &euro; per speaker
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 9 600,00 &euro; '''
 +
|<br>
 +
|-
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|'''<br>
 +
'''
 +
|<br>
 +
|-
 +
|'''11. Miscellaenous'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|Congress Bags
 +
| 3,00 &euro;
 +
|400
 +
|1
 +
| - &euro;
 +
|to be sponsorised
 +
|-
 +
|Notepads &amp; pens
 +
| - &euro;
 +
|400
 +
|1
 +
|<br>
 +
|to be sponsorised
 +
|-
 +
|Unforeseen expenses
 +
| 2 000,00 &euro;
 +
|1
 +
|1
 +
| style="text-align:right; color: red;" | 2 000,00 &euro;
 +
|provision
 +
|-
 +
|Bank fees
 +
|30 708,33 &euro;
 +
|1,80%
 +
|1
 +
| style="text-align:right; color: red;" | 552,75 &euro;
 +
|fees for secured payment, 1,80 %, provision, invoiced on real cost
 +
|-
 +
|'''<br>
 +
'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 2 552,75 &euro; '''
 +
|<br>
 +
|-
 +
|'''<br>
 +
'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|<br>
 +
|-
 +
|'''Gd Total'''
 +
|<br>
 +
|<br>
 +
|<br>
 +
| style="text-align:right; color: red;" | ''' 54 972,75 &euro; '''
 +
|<br>
 +
|} 
 +
----
  
 
[[Category:Budget]]
 
[[Category:Budget]]
 
[[Category:2017]]
 
[[Category:2017]]

Revision as of 11:20, 21 January 2017

Estimated budget summary

INCOME
based on 300 delegates (50 % full / 50 % students + 25 guests)
1. Fees 20 000,00 €
2. Workshops 4 166,67 €
3. Social Dinner 6 541,67 €
4. Sponsors 25 500,00 €
Total Income Estimate 56 208,33 €
EXPENSES
1. Venue - €
2. Audivisual Equipment - €
3. Catering 18 200,00 €
4. Print &Web - €
5. Registration Management Fees 8 270,00 €
6. Abstract Management Fees - €
7. Management Fees 14 000,00 €
8. Exhibition 2 350,00 €
9. Staff - €
10. Guests - Keynote speakers 9 600,00 €
11. Miscellaneous 2 552,75 €
Total Expenses estimate 54 972,75 €
Balance 1 235,58 €



Estimated budget details

INCOME

Income



300 delegates (50 % full / 50 % students + 30 Free of charge) TTC HT TTC HT

Early bird before 28th Feb 2017 Regular (as from 1st March 2017)
Full Fees 100,00 € 83,33 € 200,00 € 166,67 €
Reduced Fees - student 50,00 € 41,67 € 100,00 € 83,33 €





Workshop


25,00 € 20,83 €
Social Dinner delegates 45,00 € 37,50 € 50,00 € 41,67 €
Social Dinner accomp 60,00 € 50,00 € 65,00 € 54,17 €





1. FEES


HT
Early Bird - full fees 110 83,33 € 9 166,67 €
Early bird - reduced fees 110 41,67 € 4 583,33 €
Regular - full fees 25 166,67 € 4 166,67 €
Regular - reduced fees 25 83,33 € 2 083,33 €
Guests, sponsors 30 0 - €

300
20 000,00 €





2. Workshops



Regular 200 20,83 € 4 166,67 €

200
4 166,67 €





3. Social Dinner



Delegates early 130 37,50 € 4 875,00 €
Delegates late 40 41,67 € 1 666,67 €
Accompanying persons early 0 50,00 € - €
Accompanying persons late 0 54,17 € - €
Guests 30 - € - €

200
6 541,67 €





4. Sponsoring (basé sur FOSS4G-E-2015)



Gold 0 4 000,00 € - €
Silver 6 2 500,00 € 15 000,00 €
Bronze 6 1 500,00 € 9 000,00 €
Supporter 3 500,00 € 1 500,00 €
Media Partners 6 - € - €

21
25 500,00 €





Gd Total Income (estimate)

56 208,33 €

EXPENSES

1. Venue Unit Quantity Days Total Note
Auditorium (400) 3 000,00 € 1 3 - € 3 days sessions et 0,5 day set up. AV + technicien included
Session rooms (100) 300,00 € 4 3 - € 3 days sessions et 0,5 day set up
Workshops room (25) 100,00 € 4 1 - € 4 workshops 1 day




- €






2. Audivisual Equipment




Videoprojector session rooms - € 4 3 - € included in rental
Videoprojectors Workshops - € 4 1 - € included in rental
PC all rooms + speaker desk - € 8 1 - € provided by ENSG
PC & printer - € 2 1 - € provided by ENSG
Speaker Assistance - Technicien - € 2 4 - € provided by ENSG




- €






3. Catering




Coffee breaks & lunch workshops 3,00 €


non chiffré (dépend du sponsoring)
Coffee breaks conference 3,00 € 800 3 7 200,00 € 2 breaks per day (beverage only)
Luncheons 15,00 € 400
- € optionnel - à if funding vailable only
Icebreaker 20,00 € 360 0 - € 90% inscrits (optionnel en cas de sponsors insuffisants)
Social Dinner 50,00 € 200 1 10 000,00 € provision Guingette Martin-Pecheur (200 pax) ou Gégène (300 pax) - en option : transport & animation
Code Sprint 20,00 € 50 1 1 000,00 € provision for permant coffee break & sandwich lunch




18 200,00 €






4. Print &Web




Domaine 100,00 € 1 1 100,00 €
Website 1 500,00 € 1 1 - €
Sponsorship Brochure 1 000,00 € 1 1
layout; no print
Préliminaire programme 500,00 € 1 1 - € ENSG
Newsletter & emailing 500,00 € 1 1 - €
Final programme 2 000,00 € 1 1 - € ENSG
Proceedings on line 2 500,00 € 1 1 - €
Signage 500,00 € 1 1 - € ENSG




- €






5. Registration Management Fees



Geolab or In2events - TBD
Registration platform 600,00 € 1 1 600,00 €
Registration fees 14,00 € 400 1 5 600,00 €
Registration manager 450,00 € 1 3 1 350,00 €
Accommodation+travel - € 1 0 - €
Delegate badges 1,80 € 400 1 720,00 €




8 270,00 €






6. Abstract Management Fees




Abstract platform - € 1 1 - € Framaform
Abstract fees - € 300 1 - €
Speakers Management - € 1 1 - €




- €






7. Management Fees




Coordination fees 10 000,00 € 1 1 10 000,00 € In2Events fees
Financial Management fees 4 000,00 € 1 1 4 000,00 €




14 000,00 €

Unit Quantity Days Total Note
8. Exhibition




Poster pannels 25,00 € 30 1 750,00 € Outside supplier - to be quoted - estimate based on 30 pannels
Tables + chairs - € 1 1 - € ENSG
Booth structures 40,00 € 40 1 1 600,00 € Outside supplier - to be quoted - estimated based on 40 sqm (4 booths 6 sqm + 4 booths 4 sqm)
Electricity - € 1 1 - € ENSG




2 350,00 €






9. Staff on site




Room staff - € 4 3 - € ENSG
Welcome staff supervisor - € 1 4 - € ENSG
Welcome staff - € 4 4 - € ENSG - registration + bags etc
Miscellaneous staff - € 4 3 - € ENSG




- €
10. Guests - Keynote speakers




Accommodation 120,00 € 6 5 3 600,00 € estimated based on 6 speakers/5 nights/ 2* hotel
Travel grants 1 000,00 € 6 1 6 000,00 € estimate based on 6 keynote speakers / 1000 € per speaker




9 600,00 €






11. Miscellaenous




Congress Bags 3,00 € 400 1 - € to be sponsorised
Notepads & pens - € 400 1
to be sponsorised
Unforeseen expenses 2 000,00 € 1 1 2 000,00 € provision
Bank fees 30 708,33 € 1,80% 1 552,75 € fees for secured payment, 1,80 %, provision, invoiced on real cost




2 552,75 €






Gd Total


54 972,75 €
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