FOSS4G2008 Site Upgrade

Rough notes for managing the Conference System upgrade for the FOSS4G 2008 web site.

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OCS v2.0.0.1 was the first version of OCS used for the conference web site at http://conference.osgeo.org. The upgrade will bring the site up to OCS v2.1 which addresses many of the outstanding issues note on the FOSS4G2008 Committee Issues page.

Upgrade will happen in three stages: set up a skeleton copy under the new version of the software, copy the final database over, then switch the web server settings to point conference.osgeo.org to the new site.

Install Shadow Site

1. Set up v2.1 instance at http://conference-dev.osgeo.org -- Tyler
2. Main administrators to check that they can log in properly -- Gavin, Graeme, Inge, ???
3. Managers to check files/documents are up to date (cross off below when complete): -- Gavin, Graeme, Inge, ???
   1. Logos - ticked by Graeme (some logos, e.g. footers are hard references e.g. http://conference.osgeo.org/foss4g2008/images/GISSAlogonewA.jpg ; this should not be a problem when moving, for these links will point to the same place in the new version, no? )
   2. PDFs - seem to be there
   3. CSS - fiddled with and uploaded by Graeme
   4. ... other static content files
4. Note missing file or issues here:
   1. NB bug in OCS2.1 http://pkp.sfu.ca/bugzilla/show_bug.cgi?id=3540 prevents Program from being viewed.
   2. header logo not appearing
   3. Any chance to change the title in the Accomodations template to say something like Accomodation and Travel?
   4. Buzzfuse widget is working - maybe we can pitch that as a feedback mechanism? I'll get onto it - we can get a premier account and set questions that we would like to receive feedback from. One of the obvious things that Tyler has mentioned is that it provides an indication of who will wish to attend a given presentation - helping eventual timings and room allocation...
   5. scheduled_tasks option in the OCS configuration file should be enabled - automated notification e-mails rely on it

Final Database Copy

After the Early Bird Registration date - June 20th:

1. Backup the production database -- Tyler
2. Import the database into the 2.1 instance -- Tyler
3. Managers to confirm import worked well -- Gavin, Graeme, Inge, ???
   1. Check number of registrants
   2. Check paper and workshop listings

Switch Addresses

Once above is complete:

1. Switch web server aliases to swap the subdomain names of the two OCS instances. -- Tyler
2. Update both OCS config.inc.php files to provide new site URL -- Tyler
3. Test/check registration processes -- Gavin, Graeme, Inge, ???