FOSS4G2013 OSGeo Booth

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Revision as of 15:18, 28 August 2013 by Jmckenna (talk | contribs)
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Placeholder for organizing the OSGeo Booth at FOSS4G 2013, similar to previous year: FOSS4G2011 OSGeo Booth.

Event Contact: Jeff McKenna / Ian Edwards

Floor Plan

OSGeo has requested spots G3 or G4 in the Banqueting Suite. From the organizing committee:

Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium. The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp. The Atrium is by the reception desk and the bar. Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!

Floorplan: Banqueting Suite
Floorplan: Atrium

Booth Size

OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors.

Note that booths are not provided, only floor spaces.

Schedule

The exact setup, exhibition, and take-down times have not been announced.

Summary of possible schedule is:

Day Hours
Wed Sep 18th 1-5pm Move in/set up during this time
Thurs Sep 19th 9am-6pm Regular hours, sessions running, etc.
Fri Sep 20th 9am-6pm Regular hours
Sat Sep 21st 9am-4pm Regular hours
4-6pm Move out

Volunteers

Sign up for an hour or so here:

  • please add yourself

Signup Schedule

Day Hours Booth Team (two each slot)...
Wed Sep 18th 1-5pm Set up - half an hour JeffM, ...
Wed Sep 14th 9:30-11:30am Regular hours ...
11:30am-2pm Regular hours Robert ,
2-4pm Regular hours ...
4-6pm Regular hours
6-7pm (1 hour slot) Exhibitor reception Arnulf Epifanio
7-8pm (1 hour slot) Exhibitor reception ...
Thu Sep 15th 9:30-11:30am Regular hours Daniel
11:30am-2pm Regular hours Robert
2-4pm Regular hours Arnulf
4-6pm Regular hours Epifanio
Fri Sep 16th 9:30-11:30am Regular hours ...
11:30-1pm Last session Robert
1-2:30pm Move out ...

Equipment

What kind of equipment should be available? How large is the booth footprint? Will internet taps be available?

Basic Booth Includes:
   8’x10’ exhibit space
   Pipe and drape, 8’ back and 3’ sides
   1 table
   2 chairs
   Wireless internet
   2 booth personnel passes
  • OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.
  • Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too. Or projector? (or JumboTron...)
  • Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
  • Consider adding 1 "discussion" pedestal table and chairs?
  • Monitor rental?

Handouts

What handouts will be available, who/where will they be printed?

  • Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
  • Poster showing sponsors! - to be printed
  • ...

Presentations

What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?

  • If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
  • OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running

Review in case of updates or additions

Other Considerations