FOSS4G 2011 Workshops Meetings
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- Meetings occur through IRC chat in channel #foss4g on freenode.net
- you can use Chatzilla for Firefox, or directly in your browser with webchat
Next IRC meeting
- June 20 2011, 10AM MDT
- Venue logistics
- Timeline
- FOSS4G 2011 Workshops Timeline
- Getting computers set up
- Materials from presenters/Printing
- Workshop evaluations - getting feedback from attendees
- Questions from workshop submitters.
- other?
Previous IRC meetings
- July 4 2011, 10AM MDT
- Upload of workshops documents to ftp site
- Computers for workshop
- Max participants for workshop
- It was decided that 60 was the max
- Log
- June 20 2011, 10AM MDT
- Venue logistics
- FOSS4G 2011 Workshops Venue Logistics
- Timeline
- FOSS4G 2011 Workshops Timeline
- Getting computers set up
- Materials from presenters/Printing
- Workshop evaluations - getting feedback from attendees
- Computers
- Questions from workshop submitters.
- other?
- Log
- Venue logistics
- May 17 2011, 10AM MST
- Agenda
- New Computer Vendor
- Workshop Registration Numbers
- Need to check with Henry/James on this.
- Volunteers
- Need to bring this up on the LOC call
- Email to presenters
- Ben will draft email and send to Jeff and Chris for Review
- Need to set up ftp space and wiki space for presenter materials
- Jeff will set up space and assign IDs to the workshops, W1, W2, etc.
- Log
- Agenda
- Mar 29 2011, 10AM MST
- Agenda
- Announcement to the workshop list on timeline
- Log
- Agenda
- Mar 15 2011, 10AM MST
- Agenda
- Quick review of current items that need to be monitored:
- Registration numbers, which workshops will go in the bigger rooms?
- Details on computers for workshops: setup and timing
- Quick review of current items that need to be monitored:
- Log
- Agenda
- Mar 1 2011, 10AM MST
- Agenda
- Venue logistics
- Can Workshops have different numbers of attendees?
- Some rooms with say 20 computers and some with 12 computers
- Timeline
- FOSS4G 2011 Workshops Timeline
- Getting computers set up
- Testing live dvd
- Materials from presenters/Printing
- Questions from workshop submitters.
- other?
- Agenda
- Feb 22 2011, 10AM MST
- Agenda
- Discounts for workshop/tutorial presenters
- Workshops 1.5 comps/Tutorials 0.5 comps
- Venue logistics (Update on computers)
- Laptops with Core2 Duo ~2.2GHz Proc. and 3GB of RAM
- Printing budget
- Timeline
- Getting computers set up
- Testing live dvd
- Materials from presenters
- Questions from workshop submitters.
- other?
- Discounts for workshop/tutorial presenters
- Log
- Agenda
- Feb 15 2011, 10AM MST
- Agenda
- Discounts for workshop/tutorial presenters
- Workshops 1.5 comps/Tutorials 0.5 comps
- Proposal evaluation process update
- How should we make the announcement?
- Announce Results: 16 Feb. 2011
- Venue logistics (Update on computers)
- Still no new news.
- Printing budget
- Questions from workshop submitters.
- other?
- Discounts for workshop/tutorial presenters
- TODO:
- Final confirmation of comps for workshops/tutorials from LOC
- Present the list of workshops and turoials to the LOC.
- Contact workshops proposers that have been accepted as tutorials for confirmation that this is ok
- Ask for update on computers for workshops at LOC meeting.
- Bring up budget for workshop materials (handouts, etc.) to LOC
- Respond to proposals:
- Jeff will make a response template
- Chris will cOntact workshops proposers that have been accepted as tutorials for confirmation that this is ok
- We'll split the submitters up and Chris, Jeff and Ben will respond to each individually.
- Post selections to the website and make an annoucement on the list serv.
- Log
- Agenda
- Feb 8 2011, 10AM MST
- Agenda
- Late Submissions
- Jeff received another late submission, how shall this be handled?
- NOTE: Decided to accept as a Tutorial
- Discounts for workshop/tutorial presenters
- Still not definitive, but close
- Proposal evaluation process
- Need to get this started, deadline 16 Feb. 2011
- Venue logistics (Update on computers)
- Still waiting on more info
- Questions from workshop submitters.
- other?
- Late Submissions
- Tasks
- Discuss number of tutorials with LOC (thinking about 20).
- Log
- Agenda
- Feb 1 2011, 10AM MST
- Agenda
- Discounts for workshop/tutorial presenters
- Starting the proposal evaluation process
- Venue logistics (Computers/Number of concurrent and total sessions)
- How to deal with late submissions?
- Questions from workshop submitters.
- other?
- Tasks
- Look into upgrading the laptops from the current specs
- Discuss volunteer committee with the LOC and possible student passes for volunteers.
- What are the final discounts for presenters (Discuss with the LOC)
- Logs
- Agenda
- Jan 25 2011, 10AM MST
- Agenda
- discounts for workshop/tutorial presenters
- proposal evaluation process
- venue logistics
- Outcome
- Proposal evaluation will be ranked by the workshop committee plus the conference chair and then presented to the LOC for input.
- Each evaluator will rank the proposals: 15 points for the best ones, 14 for the second, and so on...
- Tasks
- Review proposal submissions for under represented projects and send out reminders if needed (Complete by 26 January 2011)
- Discuss discounts for presenters with the LOC (Does this include tutorial presenters as well as workshop presenters?).
- NOTE: The LOC seems to think we can provide discount for registration. Exact details to follow
- Information on 2010 Discounts: FOSS4G_2010_Discounts#Workshop_Instructors
- Discuss venue logistics with LOC, need more details.
- After the LOC meeting we seem good for 4 sessions of 6 workshops, could maybe add more if needed. Should be fine to have GITA install an image on all the workshop computers.
- Logs
- Agenda
- Jan 18 2011, 10AM MST
- Tasks:
- Get access to the current workshop submissions and share via Google Docs
- Get more information about the venue (workstation specs, access, size of rooms, etc.)
- Consider quota for innovative workshops this year
- Send out workshop call reminders/nudges to unrepresented projects if needed
- Decide on the review process to rank proposals
- Logs
- Tasks: